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Check out the Promising Practices Clearinghouse and consider sharing your promising practices with DPI!
Charter School Average Daily Membership (CSADM)
Projections for FY 2023-2024 – Phase II – Final Verification: Initial ADM submission window is June 5, 2023 through June 19, 2023.
All Charter, Regional, and UNC Lab Schools with current year enrollment and new charter schools approved by the State Board of Education to open July 1, 2023 are required to report.
All charter school Executive Directors are required to submit between June 5, 2023 – June 19, 2023 the CSADM Phase II – Final Verification: Initial ADM for School Year 2023-2024.
Charters and UNC Laboratory Schools approved to open with enrollment for the upcoming school year July 1, 2023 will only display during Phase II. The Phase II – Final Verification Initial ADM submission will be used for the first installment of your annual allotment.
The first installment of your annual allotment will occur in July. It is based on Month 1 Average Daily Membership (ADM), not attendance. The charter school will be given access to 34% of the annual allotment based on the projection provided by the charter. At the end of November, the annual allotment is recalculated based on Month 1 ADM. Schools are provided 68% of State per student amount “Actual Month 1 ADM” to use as an authority to draw. If the charter school provided an over-projection AND has drawn down the funds, the overdraft will be netted against the 2nd installment. Hence, it is important for accounts to be correct and to know from what counties students are coming.
This submission is required even if your school has requested State Board of Education approval for enrollment increase or grade expansion.
The CSADM Projection System is accessible at any of the following links:
CSADM website: https://schools.nc.gov/csadm
FBS, Independent Public Schools Operations home page:
https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services/independent-public-schools-operations
As this impacts your school's funding, we can only accept information submitted by the Head of School.
If you have questions about the CSADM process or system, please contact felicia.atkinson@dpi.nc.gov .
HOME BASE OPT-IN TOOL AND PRICING FOR 2023-24
The North Carolina Department of Public Instruction (NCDPI) is pleased to announce that the full suite of Home Base is now available for the 2023-24 school year at an opt-in price of $1/ADM. Included in this price is access to the following:
- NC Open Education Repository - #GoOpenNC
- Instructional Improvement System - Schoolnet
- NC Educator Effectiveness System (NCEES) - Evaluation and Professional Development components are based on the North Carolina Professional Teaching Standards.
- Note: Local PD Offices are only made available to PSUs when opting into Home Base at $1/ADM.
- PowerSchool - NC Student Information System
Please see attached memorandum from Chief Information Officer Vanessa Wrenn for detail.
Annual Charter School Health Services Report Is Open
The Annual Charter School Health Report link is now open. Reporting must be completed no later than June 20, 2023. The report is designed to assist in identifying resource needs for healthcare of students in charter schools. Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A). You may click here to access the report link or copy and pasted the link below into your browser.
As a reminder, charter schools that do not employ a licensed registered nurse that serves as the school nurse will not complete section two of the report. The report will end after ‘no’ is selected for the question that asks if your school employs the services of a school nurse. Charter schools that employ a licensed registered nurse that serves as the school nurse will have their entire report completed by the registered nurse. There should be only one report submitted for each charter school.
A preparation worksheet is provided with the report questions. All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here to access the worksheet or copy and paste the link provided below into your browser. Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report. You will use it as a reference tool to enter your information into the online survey system.
Charter school Health Services Report and Section Two Report: https://survey.alchemer.com/s3/7013141/2022-23-Charter-School-Health-Services-Report-and-Section-Two-Survey
Charter School Health Services Report and Section Two-Worksheet: https://surveygizmolibrary.s3.amazonaws.com/library/12181/09_CharterSchoolHealthServicesReportIntegrated_Section2_Worksheet.docx
Please contact annette.richardson@dhhs.nc.gov or amy.t.johnson@dhhs.nc.gov with questions or concerns
The NC Digital Learning and Media Inventory (NCDLMI) is due Friday, June 30, 2023.
ALL NC PSUs including, LEA, Charters, Regional, and Lab Schools are legislatively mandated to complete the DLMI each year. As in previous years, all schools complete the school level DLMI, and PSUs complete the PSU level DLMI. PSUs with only one school, such as charter, regional, and lab school, complete both the PSU and School level. Thank you for planning ahead now for a timely completion, as we have a firm deadline this year.
2022-2023 DLMI Training Materials & Support Opportunities
The DTL will host drop-in office hours 3 times weekly through June 30 (Mondays 4-5, Wednesdays 9-10, Fridays 11-12). These are informal Q & A sessions and are open to all DLMI users at the PSU or School level. All Office hours can be joined using this JOIN LINK.
We have also created new user guides/worksheets and training materials for the 2022-23 school year as well as recording of the training webinars. All can be accessed in the 2022-2023 DLMI Training Slides and are also linked on the landing page of the NC DLMI at https://schools.nc.gov/ncdlmi.
Please reach out to your regional DTL Consultant if you need assistance in completing the DLMI.
1.Northeast: Amy Bennett
2. Southeast: Lauren Boucher
3. North Central: Cynthia Sartain
4. Sandhills: Kathy Parker
5. Piedmont Triad: Brian Whitson
6. Southwest: Lindsey Sipe
7. Northwest: Donna Murray
8. Western: Vera Cubero
School Business
School Business – May 19, 2023
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates.
Budget Comparison 2023-24
Budget Status - Both the House and the Senate have approved their budgets and the comparison of these budgets is posted on the FBS website under What’s New.
Charter School Average Daily Membership (CSADM)
Projections for FY 2023-2024 – Phase II – Final Verification: Initial ADM submission window is June 5, 2023 through June 19, 2023.
All Charter, Regional, and UNC Lab Schools with current year enrollment and new charter schools approved by the State Board of Education to open July 1, 2023 are required to report.
All charter school Executive Directors are required to submit between June 5, 2023 – June 19, 2023 the CSADM Phase II – Final Verification: Initial ADM for School Year 2023-2024.
Charters and UNC Laboratory Schools approved to open with enrollment for the upcoming school year starting July 1, 2023 will only display during Phase II. The Phase II – Final Verification Initial ADM submission will be used for the first installment of your annual allotment.
The first installment of your annual allotment will occur in July. It is based on Month 1 Average Daily Membership (ADM), not attendance. The charter school will be given access to 34% of the annual allotment based on the projection provided by the charter. At the end of November, the annual allotment is recalculated based on Month 1 ADM. Schools are provided 68% of State per student amount “Actual Month 1 ADM” to use as an authority to draw. If the charter school provided an over-projection AND has drawn down the funds, the overdraft will be netted against the 2nd installment. Hence, it is important for accounts to be correct and to know from what counties students are coming.
This submission is required even if your school has requested State Board of Education approval for enrollment increase or grade expansion.
The CSADM Projection System is accessible at the following links:
As this impacts your school's funding, we can only accept information submitted by the Head of School.
If you have questions about the CSADM process or system, please contact felicia.atkinson@dpi.nc.gov.
Reminders
ABC Transfers must be submitted by May 19, 2023
Details are in the April 28, 2023, newsletter.
PSBCF, PSBRRF, and NBPSCF Lottery Distribution Requests are due by May 24, 2023
Details are in the May 5, 2023, newsletter.
Survey ESSER III (PRC 181) FY 2022 Learning Loss Expenditure is due by May 26, 2023
Details are in the May 12, 2023, newsletter.
Home Base Opt-in Process is ongoing in May
Details are in the April 21, 2023, newsletter.
View prior newsletters online: Newsletters and Guidance | NC DPI
Amplify; IABS
The Integrated Academic and Behavior(IABS) Team is excited to announce that 22-23 data from Amplify, including DIBELS 8 data, are live in the ECATS Early Warning System(EWS) MTSS Module! These data inform the Literacy Early Warning Indicator in grades K-3 and are visible in the student profile and in intervention plans using DIBELS 8 as progress monitoring tools. Benchmark and progress monitoring data from the 22-23 school year are included. mCLASS data will be updated in the ECATS MTSS system weekly.
The data coming into the Early Warning System (EWS) are directly from Amplify and mirror the data in mCLASS. These data are not certified for accountability purposes. Additional details about the Amplify data are linked here.
Therefore, the Early Warning System (EWS) now can automatically import third-party assessment scores for the following assessments:
- DIBELS 8
- NC ENSI
- iReady
- iStation
- MAP
- STAR - (*LEAs who use STAR must opt in via the STAR platform to participate.)
- aimswebPlus - (*LEAs who use aimswebPlus must ensure their LEA code in aimswebPlus is correctly configured.)
Thank you for your continued support for our students, staff, and families across NC!
*If you have any questions, please reach out to your IABS Charter Consultants, East-Rhonda Harrell and West-Ashley Springs.
Important MEMOs:
Update on ESSER II- funded programs (PRC 176 and 177)
The Office of Learning Recovery (OLR) is in the process of conducting outreach to PSUs who have more that 50% of funds remaining for PRC 176 (Summer Bridge Program) or PRC 177 (Summer Career Accelerator). Funds for both of these programs must be obligated by September 30, 2023.
To further assist PSUs in effectively spending their funds, the OLR will be conducting technical assistance webinars that will provide updates on required data collection for PRC 176, 177, and 188 (Summer Career Accelerator #2) as well as exemplars from PSUs who conducted these programs during Summer 2022.
Please register for one of the webinars below if your PSU has not expended all funding from PRC 176 and/or PRC 177 OR if your PSU was awarded PRC 188 funds. Check out the latest Covid-19 Allotment and Expenditure Workbook to see Feel free to share the registration information with necessary parties (Federal Programs Director, CTE Director, etc).
Webinar Registration
June 5th from 3:30-4:30 PM
June 6th from 9:00-10:00 AM
June 6th from 1:00 PM-2:00 PM
Register Now for the ARP Summer Convening!
Registration is now open for the Office of Learning Recovery’s 2023 Summer Convening. The event will take place between July 11- July 14, 2023 at SAS in Cary, NC.
Each PSU will be able to bring up to three representatives. In addition to the Superintendent, we recommend inviting your CAO, Assistant Superintendents, CTE Director, and/or Curriculum & Instruction Director.
Each PSU should only submit one registration and should register with the appropriate cohort.
Don’t know your cohort? Click here
Cohort I Registration (July 11th)
Cohort II Registration (July 12th)
Cohort III Registration (July 13th)
Cohort IV Registration (July 14th)
If you need further information, please reach out to the OLR ARP Consultant, Dr. Richard Lewis at richard.lewis@dpi.nc.gov
North Carolina Homeless Education Program
End-of-Year Data Submission Information Sessions
NCHEP is holding End-of-Year (EOY) Data Submission Information Sessions for charters school homeless liaisons. If your school has not identified any students experiencing homelessness this school year, the homeless liaison will need to attend the Submitting a “0” Count Information Session. If your charter has identified students experiencing homeless, the homeless liaison will need to attend the EOY Data Submission Information Session for its designated region. Attendance at one of these information sessions is required for new homeless liaisons and is highly recommended for all homeless liaisons. Registration is required.
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Submitting a “0” Count Information Session
May 22, 2023
2:00 PM- 3:00 PM
REGISTER HERE
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Southeast & Sandhills
May 23, 2023
2:00 PM- 3:00 PM
REGISTER HERE
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Southwest & Piedmont Triad
May 24, 2023
2:00 PM- 3:00 PM
REGISTER HERE
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Western & Northwest
May 25, 2023
10:00 AM- 11:00 AM
REGISTER HERE
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Northeast and North Central
May 25, 2023
2:00 PM- 3:00 PM
REGISTER HERE
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If you have questions, contact your program specialist.
Summer opportunity for Charter Students
NCVPS has fantastic news about their summer program! The State Board of Education approved $1,350,000 in ESSER III funding for the NCVPS summer school program, making their online courses even more accessible to students across North Carolina. This funding will be shared with each district and charter school based on their ADM.
NCVPS summer school kicks off on June 27, with the deadline to utilize special summer funding set for June 16. After this date, any remaining funds will be redistributed to other districts and charter schools in need. This remarkable opportunity offers students who might not typically have access to summer classes a chance to excel.
NC Youth/teen MHFA Initiative
School directors, please share with your counseling staff. Counselors, please share with your students!
NCDHHS/Division of Child and Family Wellbeing has developed a statewide plan for Youth and teen MHFA in schools across the state and has asked that we invite interested charter schools across the state to the stakeholder sessions that we have scheduled through the end of June to share more information about the initiative. Individuals interested in learning more about this initiative can register for one of the upcoming sessions using the link below.
https://form.jotform.com/231078113439150
NC YMHFA-tMHFA Fact Sheet final rev.pdf
RISE Registration is Open
Based on the success of last year’s RISE Back to School Safety Summit in Greensboro, the Center for Safer Schools is happy to announce that registration for RISE 2023 is now open. This year’s RISE – the CFSS’ signature event – will be held July 31-Aug. 2 at the Gastonia Conference Center. Registration is free.
RISE training focuses on the resiliency, information, support and empowerment needed when supporting children and adolescents in schools and communities. This training offers a range of sessions covering the issues of bullying, suicide, opioid and substance use, critical incidents and other vital information about trauma and victimization among children and adolescents, and how these various dynamics impact school climate and school safety.
There will be Work Tracks for school personnel, school resource officers and law enforcement. Visit the CFSS’ RISE webpage for more information and links for registration and discounted hotel rates: RISE 2023 | NC DPI.
Space is limited, so register soon to reserve your spot. If you have questions, send an email to cfss@dpi.nc.gov.
Applicant Tracking and Onboarding Systems Implementation Opportunities for Charter Schools
DPI is happy to announce we are ready to begin implementations once again for Applicant Tracking and Onboarding systems for PSUs through our Office of Systems Modernization. If you took advantage of this opportunity last year and implemented Applicant Tracking, you may want to implement Onboarding this year. The Onboarding system integrates with Applicant Tracking and allows you to send your newly hired candidate their onboarding or new hire ‘paperwork’ electronically using the Onboarding system. This frees up time in your office of someone having to sit with each new hire and have them complete forms in the office and then hand deliver them to the appropriate department or staff person. The Onboarding system not only allows you to create your forms in an electronic format, but also allows for the creation of workflows so that as forms are returned they are distributed through the designated workflow and delivered to the assigned staff.
If you haven’t taken advantage of Applicant Tracking yet, you may want to do so now before you are in the thick of hiring season for the 2023-2024 school year. This system comes to you setup with the basics of what you need, but allows you to setup your Candidate Portal individually for you school and allows for each PSU to review the items that have been setup in the base system and make changes to them to suit your needs. This system is integrated with the TeachNC SchoolSpring statewide job board for more visibility for your job postings to bring you more applicants. The training is a one-day virtual training session, materials and your session will be recorded so you can continue to use the recording as you work through your review and setup on your own.
Onboarding training is the same with a one-day virtual training, materials and recorded session and then you continue to work on your own.
Both of these systems are offered to you at no cost to your school.
If you are interested in implementing either of these systems, please email Wendy Hinson at wendy.hinson@dpi.nc.gov with the following information:
· Name of your school
· Assigned LEA #
· Which system you wish to implement (you can choose both) – Applicant Tracking or Onboarding
· Name of Primary Contact
· Email of Primary Contact
We are hoping to start our first training sessions in late March/early April so please get your information turned in as soon as possible. If your school has already contacted Wendy, there is no need to email again unless you have additional questions. Thank you!
ML/Title III Conference Promo
Calling All Educators of MLs!
2023 Growing Success for Multilingual Learners Summer Conference
Building Relationships for Multilingual Learner Success | June 20- 22, 2023
The NCDPI ML/Title III Team invites ALL educators of Multilingual Learners (MLs) to participate in the Growing Success for MLs Summer Conference. This year's conference will be held at McDeeds Elementary School in Southern Pines, NC.
During this summer’s conference, educators will have the following
professional learning opportunities:
- Best Practices;
- Common Space: Collaboration and Co-Teaching for MLs;
- Engaging Schools, Families, & Communities for ML Success;
- Glimpse of GLAD;
- Making Content Comprehensible with SIOP; and
- Taking Flight for Academic Success: Integrating Content and Language Development.
Additional information and registration
ML/Title III Program Quality (PQ) Updates
Stay informed and on top of the latest Multilingual Learner (ML)/Title III Program Quality updates with our new monthly update document! This valuable resource is tailored specifically for charter leaders and will include the latest updates and best practices to help you stay ahead of the curve.
Bookmark and explore now to stay informed and make the most of your school's program to support multilingual learners.
ML/Title III Monthly Program Quality Updates for Charter Schools
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One-Day Summer Camp for Charter Schools Serving Multilingual Learners
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Office of Charter Schools (OCS) Updates
North Carolina House Bill 8, titled “Computer Science Graduation Requirement,” aims to make computer science education a requirement for high school graduation and make sure that each middle school offers a computer science class. A grant from the North Carolina Department of Public Instruction will give the Friday Institute the ability to expand its professional learning programs to offer Code.org’s professional learning free to North Carolina educators. These trainings are intensive, highly supportive programs designed to prepare educators who have not necessarily taught or studied computer science previously. Educators across the state can now register at a training site nearest them to complete the computer science professional development that best suits their instructional needs.
In addition to the training, lodging, and travel being covered by the grant, teachers who complete the five-day summer professional development training, plus three out of four quarterly workshops to be held on Saturdays throughout the 2023-24 school year, will be eligible to receive a $1,000 stipend.
These programs support educators with diverse teaching backgrounds as they prepare to teach any of the following courses or plan to integrate CS practices into their existing curriculum and instruction:
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Computer Science Discoveries: Designed for educators interested in introducing CS to students in grades 6-10.
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AP Computer Science Principles: Designed for educators interested in helping students in grades 9-12 to explore CS connections to the real world.
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AP Computer Science A: Designed for educators interested in teaching College Board’s AP Computer Science A course to students in grades 9-12.
Learn more about the trainings this summer by visiting our website or register for the workshops at Code.org
 The Office of Early Learning provides weekly updates on resources that OCS believes can be very helpful to Charter Schools. You can subscribe directly!
2023 Yass & STOP Prizes in Education
Competition launched Thursday, including $20M in grants
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On Thursday afternoon, the Yass Foundation for Education announced the launch of the 2023 Yass and STOP prizes in education. The competition includes 64 education awards, providing over $20 million in grants. See the press release about the 2023 awards launch here.
The 2023 application is now open, and the deadline to apply is July 15. Apply for the 2023 awards here.
Here's the summary from the Yass Foundation about the prizes:
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Each year, the Yass Prize and STOP Awards Initiative recognizes the nation’s top education innovators who outperform for underserved students. In addition to the grand prize, finalists receive $500,000 and quarter- and semi-finalists will vie for $100,000 and $200,000 awards, respectively.
The Yass Prize is sector agnostic, meaning that there is no preference for any type of education other than it be Sustainable, Transformational, Outstanding and Permissionless.
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Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
HR Webinar Information - Licensure requirements, resources, and more for Charter School leaders
Once a month, Dr. Tom Tomberlin and his team provide State Board of Education and legislative updates to the human resources contacts in Public School Units (PSUs) across the state.
All sessions are 10:30-11:30AM
June 2
July 10 (Monday)
August 7 (Monday)
September 8
October 6
November 3
December 8
Other Resources from DPI and beyond
Order Free 988 Materials from NCDHHS by May 26
The North Carolina Department of Health and Human Services is partnering with North Carolina schools and community-based organizations to increase awareness of the 988 Suicide and Crisis Lifeline. ALL North Carolina middle and high schools, and community-based organizations serving middle and high school youth and their families, can order free, printed campaign materials. Shipments will include posters, flyers, magnets, stickers, tote bags and other materials to share with students and staff. Orders must be placed using the 988 Printed Materials Order Form by May 26.
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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