OCS Office Hours- Post
The purpose of the OCS Office Hours is to allow Charter School Leaders to connect with NCDPI departments to share information and resources. Please review the links below to view previous sessions or RSVP for next month.
October 22: Leading with Purpose: Building a Positive School Culture- slides
November 19 at 10 a.m.: Early Literacy & Funding. RSVP HERE to receive the calendar invite with the connection link. December 13 at 10 am: Exceptional Children's Grievances & OCS Supports. RSVP is coming soon!
The Office of Charter Schools is excited to connect with you. If you have questions, contact Dr. Brandi Gill at brandi.gill@dpi.nc.gov. TRANSPORTATION GRANT 2024-2025
Charter school leaders - you've received the 24-25 Transportation Grant instructions and application in your Epicenter account. Please review the instructions and application fully before reaching out with questions. Instructions, deadlines, and more are provided within that document. You must serve at least 50% Economically Disadvantaged students in order to receive funding. OCS will confirm your EDS headcount following the December headcount. Questions should be directed to Nicky Niewinski < Nicole.Niewinski@dpi.nc.gov>. Statewide Nominations Open for NC Charter School Technology Director/CTO of the Year!
Good Morning NC Charter School Leaders,
We are excited to announce the creation of a new, dedicated award: the North Carolina Charter School Technology Director/Chief Technology Officer of the Year! This award aligns with the Teacher and Principal of the Year recognitions, providing a unique opportunity to spotlight the outstanding contributions of technology leaders in our Charter Schools across the state. It’s a chance to honor those who have demonstrated exceptional dedication and innovation in advancing digital learning and technology for the benefit of NC Charter Schools.
Nominee Criteria:
- The nominee must hold the title of Technology Director or Chief Technology Officer (CTO) within a North Carolina Charter School.
- They should have at least 5 years of experience in this role.
After nominations close, we will hold a second round of voting to select the winner from among those nominated. This final voting period will end on December 1, 2024.
To Make a Nomination:
To nominate a Technology Director or Chief Technology Officer you believe exemplifies leadership in this role, please complete the nomination form linked below. Nominations will close on November 12, 2024. The nomination form can be found here, the full URL link can also be found below. Please feel free to share this announcement with your Technology Directors, CTOs and staff to encourage participation. Additionally, a detailed email will be sent shortly to all members of the Charter Technology Directors Google Group, providing further information on the nomination process and how to get involved in this meaningful opportunity to recognize our state’s technology leaders.
Let’s take this opportunity to celebrate the hard work and dedication of technology leaders in our Charter Schools across North Carolina. Your participation is greatly appreciated! As always, please let me know if you have any questions or need any additional support.
School Business November 7, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
November State Board Meeting Update
The NC State Board of Education (SBE) approved the changes to the Manuals below during its monthly
meeting. The adjustments have been made in each manual and posted to our What’s New webpage.
Allotment Policy Manual
Hurricane Relief and Recovery (PRC 230) has been added to the manual to facilitate the distribution of funds allocated by Session Law 2024-51 and Session Law 2024-53. Technical corrections were made to the Teacher Assistant Reimbursement Program (PRC 0066) to comply with Session Law 2023-134.
Student Accounting and Student Attendance Manual
The SASA Manual was adjusted to comply with legislation and the new Student Information System (SIS). Revisions include the use of Pre-K ADM for school principal salary calculations, as well as adjustments related to Helene relief legislation, such as charter student re-enrollment, the inaccessible road attendance code, and calendar flexibility.
FY2024-25 Allotments - All PSUs
The following items of interest are scheduled for processing by end of next week.
- ESSER Immediate Reversion adjustments as approved by the Office of Federal Programs
- Federal Immediate Reversions for non-ESSER PRCs
- Grants Ending by 9/30/2024 located in Federal Planning and Information under the FY24-25 Budget Section
If you have general allotment questions, please email allotments@dpi.nc.gov.
Survey from BerryDunn Consulting - All PSUs
Please be aware that PSUs may be selected to respond to a survey from BerryDunn Consulting related to our systems and processes that impact them. BerryDunn Consulting is assisting DPI with our School Business Modernization work and they want to get some feedback from our primary customers. This survey will be directed to the LEA Finance Officers and the IPS Finance Directors. Thank you for your honest feedback to this group as we look to improve our systems and processing. The survey should be going out by November 15, 2024 and will be due back by December 6, 2024.
Required Annual Reporting Past Due
October 31 was the due date for the SS200 Full Time Personnel (All PSUs) and SS300 Salary Supplement (LEAs only) reports. If you have not already submitted, please do so as soon as possible. For information, please refer to the September 19 School Business Newsletter.
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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PAST DUE
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SS200 Full-Time Personnel Report
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09/19/2024
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11/07/2024
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ESSER III Late Liquidation Request - Survey
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11/01/2024
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11/22/2024
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ESSER III Late Liquidation Request - Application
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11/01/2024
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IPS ONLY
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DUE DATE
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TOPIC
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NEWSLETTER
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12/13/2024
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PPL Form for December Reimbursement
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10/10/2024
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*NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide
At the AIM Conference (see session slides), NCDPI released the *NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide. Educators can now access these new resources to explore and use their local data in new ways. Available on the Resources Page of NC TWC Website.
Apply by December 2nd if you are interested in serving on the NC Math Standards Data Review Committee (DRC).
OCR/CRDC - SY2023-2024 Coordinator Contacts Due November 15, 2024
Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.
CRDC Coordinator Contact Updates Due in EDDIE - November 15, 2024
This week, the Partner Support Center (PSC) and OCR will notify the nation that registration and contact information for the upcoming CRDC is due by October 31. Please note that this messaging does not apply to North Carolina.
For PSUs in North Carolina, it is essential to update EDDIE with two CRDC Coordinator contacts by November 15, 2024. Additionally, PSUs are strongly encouraged to verify or update the Student Information Coordinator contact.
Instructions for creating staff entries (roles) in EDDIE can be found in the Help Using EDDIE section of the NCDPI website. After November 15, 2024, NCDPI will provide Partner Support with a North Carolina Universe file and a CRDC Contact file. Identified CRDC Coordinators will receive login credentials from PSC before the submission window opens.
CRDC Webinar – Getting Started
Join the SEA CRDC Coordinator for preliminary information on the upcoming collection process. Staff who attend will understand how NCDPI communicates with PSU CRDC Coordinator contacts, what to expect from NCDPI regarding support for the collection, and what resources are available at the local, state, and federal levels.
This 1.5-hour session has been scheduled twice and a recording will be provided in the NC CRDC SY 23-24 Canvas Course. Use the links below to register for the webinar.
NC CRDC SY 23-24 Canvas Course – Now Open
The NC CRDC SY 2023-24 Canvas Course is now open.
The course is divided into modules that build concepts step by step, outlining PSU responsibilities and explaining how NCDPI assists with pre-populating data. NC-specific documentation, such as the CRDC Collection By Entity Excel document, will be housed in the course and is critical for understanding what data NCDPI will pre-populate when the submission window opens. The course also includes presentations, webinar recordings, and guidance on the error resolution process within the Federal Submission Tool.
Any public school employee involved or interested in CRDC is invited to enroll. The course enrollment link is available on the NCDPI CRDC website: Civil Rights Data Collection | NC DPI.
SY2023-24 CRDC Federal Submission Window
The OCR has announced that the Federal Submission Tool will be open from December 9, 2024, through March 7, 2025. The 2023-24 LEA and School forms have been published. For more information, visit the Communities360° - Home > Overview > Home (ed.gov).
CRDC Support
Temporary Suspension of Immunization and School Health Assessment Requirements due to Hurricane Helene
The purpose of this memo is to notify public, private and religious school principals of extensions made to the 2024 annual immunization compliance and reporting deadlines due to Executive Order 319.
All North Carolina public, private, and religious schools are required annually to report on the immunization status of all students in kindergarten, seventh grade, and twelfth grade (G.S. 130A-155(c)).
Families are strongly encouraged to obtain required immunizations for their children as early as possible. However, due to Executive Order 319, an extension has been authorized for compliance and reporting, as outlined in this State Health Director's Memo. The time period from the first day of attendance through October 31st, 2024, will not count toward the 30-day grace period for students to comply with immunization requirements. The 30-day grace period will start November 1st, 2024, and the exclusion date is December 1st, 2024.
The deadline for schools to submit their annual report has been extended until January 15th, 2025. Please note, these reports should reflect student compliance status on the new deadline date.
Reports must be completed online, by school name and ID number, via the following link: https://survey.alchemer.com/s3/7953784/2024-2025-Annual-K-12-Health-Assessment-and-Immunization-Report
Request Tech Support for NCSIS and Other Applications
Need technical support? View NCDPI Technology Services’ new one-page reference sheet for frequently used support links and contact information. Please note that there are now two options for submitting support tickets related to NCSIS powered by Infinite Campus.
- For Infinite Campus application issues and general technical support, visit support.infinitecampus.com.
- For other NCSIS issues (duplicate students, amplify/missing students, etc.), visit go.ncdpi.gov/help and choose “Something is Broken,” then “NCSIS – Powered by Infinite Campus.”
NCDPI Master Data Calendar for 2024-25
The Master Data Calendar for the 2024-25 school year is a valuable resource to have on hand. The calendar outlines all data due dates for the 2024-25 school year.
NCDPI Master Data Calendar for 2024-25
Academic Standards Statewide Supports for 2024-25
NCDPI's Office of Academic Standards Statewide Supports for 2024-25 is now online! The professional development calendar offers a year-long overview of upcoming webinars, resources and leaders’ meetings for each content area. Be sure to check the calendar regularly for updates.
Find professional learning opportunities, registration information and more.
NCSIS Implementation Check-In Calls
Regular check-in calls are instrumental in resolving issues and providing timely support to PSUs. Superintendents, leadership teams, technical leads and SIS coordinators are strongly encouraged to participate. Moving forward, these calls will transition to a bi-weekly schedule. To ensure your questions are addressed, please submit them in advance.
Use this link to register and submit questions.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated. The date in the footer will indicate the latest update. Please share!
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Important MEMOs:
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