OCS Office Hours
The purpose of the OCS Office Hours is to allow Charter School Leaders to connect with NCDPI departments to share information and resources.
December 12 at 9am: Exceptional Children Complaints & OCS Q & A. Register here!
TRANSPORTATION GRANT 2024-2025
Charter school leaders - you've received the 24-25 Transportation Grant instructions and application in your Epicenter account. Please review the instructions and application fully before reaching out with questions. Instructions, deadlines, and more are provided within that document. You must serve at least 50% Economically Disadvantaged students in order to receive funding. OCS will confirm your EDS headcount following the December headcount. Questions should be directed to Nicky Niewinski < Nicole.Niewinski@dpi.nc.gov>.
School Business November 21, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
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Holiday Cash Calendar Changes in the Cash App – All PSUs
During the Thanksgiving Holiday Schedule, there will be changes to the current processing timeline, due to Office of State Controller requirements to ensure deposits can be executed before the holiday.
For the upcoming Thanksgiving Holiday Schedule, the cash request deadline has been changed to 5PM on Monday, 11/25, in the Cash App. You will not be able to access the FRD of 11/29 after 5 PM on Monday.
Please note that we do not have the capacity to process emergency cash or extensions during the holiday week due to system limitations and tight deadlines. We ask that you review the upcoming holiday cash schedule with your team and plan accordingly based on your district’s needs.
To guarantee delivery of funds in the accounts by Wednesday, 11/27, for the 11/29 Funds Requirement Date (FRD), please order cash by the 5 PM Monday deadline.
Thanksgiving Week:
- Cash request deadline is Monday, 11/25, at 5PM
- Bank deposit by Wednesday, 11/27, in the afternoon
- FRD is Friday, 11/29
Christmas Week:
- Cash request deadline is Thursday, 12/19
- FRD is Friday, 12/27
New Year’s Week:
- Cash request deadline is Monday,12/30
- FRD is Friday, 1/3
There should be more than one person subscribed to the PCA who can request cash for your PSU. For cash inquiries, please contact CashMgt@dpi.nc.gov.
Legislative and Budget Update
Yesterday, the NC General Assembly ratified SL 2024-55 (House Bill 10). It includes provisions to execute Funding in Arrears as well as $95 million for the contingency reserve. Once the PMR process for months 1 and 2 has been completed, SBS will allot the growth funding. If your district has not yet successfully transmitted your PMR 1 or PMR 2 reports please get with your SIS Data Manager to get them submitted.
New Attendance Code - All PSUs
Along with the SASA, the State Board approved a new excused absence code, 1T, for use in natural disasters. The new code will be added to the SIS. DPI will notify PSUs when it is available to use.
Students should be coded 1T when in-person school is in session and they are unable to physically get to school because there are no accessible roads. 1T should be used only in the case of a natural disaster and will be audited.
Please contact StudentAccounting@dpi.nc.gov with questions.
FY2024-25 Allotments - All PSUs
The following items of interest are being processed this week:
- State PRC 0003 - Non-Instructional Support Personnel - Holocaust Sub Pay Reimbursements
- State PRC 0016 - Summer Reading Camps - Reversions as of October 31st
- State PRC 0088 - Feminine Hygiene Grant - Allocations as provided by Office of Academic Standards
- State PRC 0230 - Hurricane Relief and Recovery - Mental Health Allocations
- Federal PRC 0082 – IDEA: Special Education State Improvement Grant – Allotment of Approvals received-to-date
- Federal - Immediate Reversions of various expired non-ESSER PRCs
- These transactions have been reversed and will be processed next week. We apologize for any confusion.
The following items of interest are scheduled for allotment before the Thanksgiving Holiday Break:
- State PRC 0230 - Hurricane Relief and Recovery - School Nutrition Personnel Compensation Allocations
- Federal PRC 0050 – ESEA Title I – Initial Allotments of Approvals received-to-date
- Federal PRCs 0049 – IDEA - Section 619 Preschool Grants – Preliminary Initial Allotments of Approvals received as of October
- Federal PRCs 0060 – IDEA - Section 611 Grants to States – Preliminary Initial Allotments of Approvals received as of October
- Preliminary Initial Allotment will be 50% of the Grant Year 2025 Planning Allotment; allotment adjustments will be made once all data elements have been verified.
Additional Allotment Updates - LEAs
The third batch of ABC transfers will close midnight Wednesday, 12/18/24. All other transfer and conversion email requests received by 12/18/24 will be allotted on or by December 20, 2024.
If you have general allotment questions, please email allotments@dpi.nc.gov.
Pre-K ADM Reminder - All PSUs
Pre-K is now to be included in total ADM when determining the placement of the principal on the salary schedule. To meet the requirements of S.L. 2023-134, §7A.6.(b), Pre-K ADM appears at the bottom of the PMR report. The number is not used for overall funding. It is now included in a school's total ADM for the sole purpose of determining the placement of the principal on the salary schedule.
From the Office of PSU Cybersecurity Support
Security Alert: Phishing Email from Unauthorized Google Drive Share
It has come to our attention that several PSU staff members including finance personnel received emails from external Google Drive accounts, which are not associated with NC DPI. These emails often appear to be legitimate and may contain friendly language, enticing subject lines, or urgent requests. The email typically includes a link prompting you to view or download a shared file.
This specific attempt is involving a Google Drive share from account nnorris@midlandschools.org attempting to impersonate NC DPI that is not affiliated with DPI. The shared document is named “Districts and Schools State Funding FY24-Final 11..24. (NPI).doc”. Because the share notification email comes from “drive-shares-dm-noreply@google.com”, blocking this address will stop legitimate share notifications from arriving to your users. A screenshot of the email is included below, please communicate this information internally as appropriate to educate users how to identify potential phishing emails.
Official NC DPI shares will always originate from accounts in the “dpi.nc.gov” domain. It is recommended that any users who interacted with the linked document take appropriate actions to ensure secure accounts and devices.
Thanksgiving Holiday Message from the SBS Team
It has been a busy year in SBS, and we would like to take this time to reflect and express our gratitude. Firstly, we are proud to be part of such a supportive and generous community in the wake of Hurricane Helene - a huge thank you to everyone for coming together to help our neighbors in the west, and for continuing to do so until they are back on their feet.
As we continue to move forward with systems modernization we sincerely appreciate the feedback on our new platforms, from the Cash App to the MFR dashboard. Your involvement is critical to their success and our continuous improvement efforts so that we can develop valuable systems for everyone.
We are also grateful for your engagement on our webinars and conferences, and thank you for taking the time to read our weekly newsletters. Thank you for everything you do to support our students and public schools, and please have a safe and joyful Thanksgiving with your family and friends!
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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Monday at 5 PM
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Cash Requests for Friday FRD
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08/29/2024
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11/22/2024
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ESSER III Late Liquidation Request - Application
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11/01/2024
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IPS ONLY
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DUE DATE
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TOPIC
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NEWSLETTER
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12/13/2024
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PPL Form for December Reimbursement
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10/10/2024
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2024 Driver Education Certificates
Are you looking for the new 2024 Driver Education Certificates for your students to take to the DMV?
Look 👀 no Further! Email all requests directly to the Office of Charter Schools at StakeholderSupport@dpi.nc.gov. They will be processed within a week. Schools may continue to utilize the old forms until supplies are depleted.
Tech Director of the Year
We are excited to announce the opportunity to vote for the NC Charter Technology Director/CTO of the Year. This prestigious recognition highlights outstanding leadership and innovation in technology across charter schools in North Carolina.
The list of nominees was thoughtfully generated through nominations submitted by peers from charter schools across the state. These individuals exemplify excellence in their roles and have made significant contributions to their schools and communities, with at least five years of experience in technology leadership.
Voting will remain open until December 10, 2024. Your participation is vital in selecting the recipient of this honor and recognizing the impactful work of these exceptional leaders.
Thank you for your time and support in celebrating excellence in educational technology!
AMC Report Communication to IC users
(OPTIONAL FOR CHARTER SCHOOLS)
Dear Phase 1 Infinite Campus Colleagues,
Thank you for your continued patience as we have worked to develop the Advanced Math Course (AMC) Report within Infinite Campus. On Tuesday, November 19th, Infinite Campus pushed into production the official Advanced Math Course (AMC) report. During this year’s data collection process, LEAs will be required to run and review the report to prepare for the NCDPI data pull, which will happen at the close of business on Tuesday, December 3, 2024.
For this year, LEAs will have the opportunity to complete a brief survey to correct the data for any students who are appearing incorrectly on the AMC report. There will be a survey entry for each student who needs a data correction. In future years, the AMC Report submission window will include a process for verifying, correcting, and submitting all data as has happened in the past.
To support district personnel with running and reviewing the report, as well as correcting any data, the following resources will be available:
- Quick guide instructions (below)
- NCDPI live office hour opportunities via MS Teams as outlined below (just click the link to join):
- Data correction survey
LEAs are expected to run and review the report both at the school and LEA levels for all schools offering grades 6 and higher. AMC report submission is optional for Charter schools. Please contact Stephanie Cyrus at stephanie.cyrus@dpi.nc.gov with the Office of Advanced Learning and Gifted Education with questions.
AMC Report – Quick Guide Instructions:
The AMC Report within Infinite Campus shows enrollment counts and demographic information for both students who are currently placed in an advanced mathematics course and students not placed in an advanced mathematics course, for all students who achieved at the highest level on an End of Grade (EOG) or End of Course (EOC) mathematics assessment during the 2023-24 school year.
To access and run the AMC report:
- Make sure your School Year and School is selected at the top right (current year).
- Click on the hamburger (3 horizontal lines) in top left corner. Click on +Reporting in the left window pane. In the Data Validation section, select Data Validation Report.
- Click on the drop-down arrow in the text field for Data Validation Group – type in Advanced Math Course (AMC) Report or select Advanced Math Placed/Not Placed.
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Report Data Source should be Local Dataset.
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Report Processing: Select either Generate Now to provide an immediate Report or Submit to Batch Queue to store a copy of Report.
- Format Type - Select either CSV or HTML – depending on how you prefer to review the data.
- Click Generate. Once report finishes processing, open for review.
Once run, the AMC report will yield three tables of data: the student level detail information, along with summary tables for those placed and not placed. The summary tables will include aggregate student counts including sex, race/ethnicity, and other demographic information.
In reviewing the data – ensure that all students who are eligible (all those scoring at the highest level on an end of grade or end of course mathematics assessment) are listed on the report and then verify that the student’s course placement information is accurate. For each student, the previous year assessment and score are listed, along with ‘placed’ or ‘not placed’ – as determined by the student’s current mathematics course enrollment.
Regional Trainings for Arts Education Leaders in Charter Schools
Join the Office of Academic Standards K-12 Arts Education Consultants to learn how to lead unpacking guidance of the new K-12 Standards in Dance, General Music, Vocal & Instrumental Music, Theatre, Technical Theatre, and Visual Arts in your districts and charter schools! It is advised that Charter Schools please send one individual who can best support the implementation of the new standards at their school. If serving multiple schools/grade bands and feel that an additional leader would be beneficial, please contact laura.stauderman@dpi.nc.gov or brandon.roeder@dpi.nc.gov to check on seating availability prior to registering. Leaders can register for any of the eight trainings should the one offered in their region not align with their schedules. Please use this registration link or button below.
NCED Connect Symposium
Call for Proposals, Hotel Information and more are now available at the DTL hub
Who: This event is tailored for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff and any educational professional that wants to leave with actionable strategies they can apply in their classrooms or schools immediately with NCSIS and more!
What: This symposium will offer sessions on the North Carolina Student Information System (Sessions for SIS Coordinators, District and School Leadership, Data Managers, and Teachers), Homebase applications (NCEES - Teacher Evaluation System, Schoolnet- nstructional Improvement System), EdTech, AI in education, Data Privacy, and school Media programs. It provides an opportunity to engage, learn, and connect while sharing research-based strategies for improving teaching practices and student outcomes. Attendees will gain insights, professional support, and data-driven approaches to enhance school operations, foster collaboration, and manage student data effectively through SIS, driving both immediate and long-term educational success.
When and Where:
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Tuesday- Thursday; January 21-23, 2025
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Koury Center in Greensboro, NC
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Full Sched will be released in November
Early Bird Registration: $250/pp | Now - Nov. 22
Regular Registration - $300/pp | Nov. 23 - Dec. 18
Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23
*Lead Presenters will be free (1 person per session) Call for proposals are still open!
Matthew C Mayo, CeCTO, IPT, CETL
Director of Digital Teaching & Learning and School Connectivity
North Carolina Homeless Education Program
Homeless Data Collection Training
McKinney-Vento homeless liaisons are responsible for the collection of accurate homeless education data on students identified within their Local Education Agency (LEA) [42 U.S.C. § 11432(g)(6)(A)(I)]. This data must be entered into the LEA’s Student Information System (SIS) as identifications occur. To ensure district compliance, NCHEP will hold two Homeless Data Collection Trainings, one for LEAs using PowerSchool and one for LEAs using Infinite Campus. The PowerSchool training is required for new homeless liaisons using PowerSchool. The Infinite Campus training is required for all homeless liaisons using Infinite Campus. Registration is required.
PowerSchool Data Collection Training
Wednesday, December 4, 2024
10:00 AM – 11:30 AM
REGISTER HERE
Infinite Campus Data Collection Training
Thursday, December 5, 2024
10:00 AM – 11:30 AM
REGISTER HERE
If you have questions, contact your EHCY Program Administrator, Savannah Gay.
Applications Open for Keep North Carolina Beautiful Window of Opportunity (WOO) Grants
Planning your next outdoor beautification effort? Check out the Keep North Carolina Beautiful annual Window of Opportunity (WOO) Grants. These grants are for outdoor projects that enhance the beautification of campuses throughout NC, along with projects that educate students of North Carolina on the impacts of preserving and enhancing our state’s environmental sustainability.
Learn more and apply here. The deadline to apply is December 20.
Learning Happens Here Field Trip Fund
The "Learning Happens Here Field Trip Fund" is a program of the North Carolina Department of Natural and Cultural Resources (DNCR), in partnership with PBS North Carolina (PBS NC), that provides reimbursements to public schools throughout North Carolina to engage in enriching, experiential field trips at DNCR's 100+ locations around the state!
The Learning Happens Here Field Trip Fund will help ensure students from all regions of the state have the opportunity to engage in memorable educational experiences while cultivating a deeper understanding and appreciation of North Carolina’s rich history, culture, arts, science and natural resources. By providing financial support through reimbursements for schools to visit DNCR locations around the state, the Learning Happens Here Field Trip Fund empowers students to connect to what it means to live in and love North Carolina, ultimately helping to cultivate our state’s future leaders and innovators.
Learn more and apply here.
*NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide
At the AIM Conference (see session slides), NCDPI released the *NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide. Educators can now access these new resources to explore and use their local data in new ways. Available on the Resources Page of NC TWC Website.
Apply by December 2nd if you are interested in serving on the NC Math Standards Data Review Committee (DRC).
Request Tech Support for NCSIS and Other Applications
Need technical support? View NCDPI Technology Services’ new one-page reference sheet for frequently used support links and contact information. Please note that there are now two options for submitting support tickets related to NCSIS powered by Infinite Campus.
- For Infinite Campus application issues and general technical support, visit support.infinitecampus.com.
- For other NCSIS issues (duplicate students, amplify/missing students, etc.), visit go.ncdpi.gov/help and choose “Something is Broken,” then “NCSIS – Powered by Infinite Campus.”
NCDPI Master Data Calendar for 2024-25
The Master Data Calendar for the 2024-25 school year is a valuable resource to have on hand. The calendar outlines all data due dates for the 2024-25 school year.
NCDPI Master Data Calendar for 2024-25
Academic Standards Statewide Supports for 2024-25
NCDPI's Office of Academic Standards Statewide Supports for 2024-25 is now online! The professional development calendar offers a year-long overview of upcoming webinars, resources and leaders’ meetings for each content area. Be sure to check the calendar regularly for updates.
Find professional learning opportunities, registration information and more.
NCSIS Implementation Check-In Calls
Regular check-in calls are instrumental in resolving issues and providing timely support to PSUs. Superintendents, leadership teams, technical leads and SIS coordinators are strongly encouraged to participate. Moving forward, these calls will transition to a bi-weekly schedule. To ensure your questions are addressed, please submit them in advance.
Use this link to register and submit questions.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated.
The date in the footer will indicate the latest update.
https://go.ncdpi.gov/OAS2425Supports
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Cultivating Excellence Webinar Series
The Office of Virtual Instruction Services (OVIS) is thrilled to announce the 2024-25 Cultivating Excellence Webinar Series! Registration Links are on the linked flyer.
Are you an educator or administrator aiming to enhance your teaching practices, whether online or in hybrid settings? Join us for this six-part series, which covers key topics identified by North Carolina educators.
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