ECATS End-of-Year (EOY)
The 2023-24 EOY Process for the Home Base suite of applications will begin Friday, June 28. PowerSchool will be taken offline on Friday at 5:00 p.m. EOY processing and archiving of data will start then.
School year close-out files for ECATS will be pulled at EOY shutdown. This allows ECATS to have final data for the 2023-2024 school year.
During the EOY process, ECATS will remain available for use; however, data transfers between the systems will be turned off during this time. This means no new students will be added to ECATS, and no 2024-2025 student data will be updated in ECATS until the EOY process is complete, EDDIE data has been synced, and other data verifications have occurred.
Please watch for communication updates as this end-of-year process and setup for the beginning of the new school year takes place.”
Updates from School Business
SBS Summer Conference – Thursday, July 25th – Sheraton RTP. Hold the date. We will have a dedicated Charter School track as well as budget updates, ESSER Compliance and grant close-out information, Updates from several program areas, School Personnel, Operations, and School Business. Our conference is geared towards your financial and business operations and governance. Please join us and your colleagues. Registration information will be posted on our website soon.
CSADM System for June: Due to the change in the legislative funding model towards a Funding in Arrears model the JUNE update for the CSADM System is no longer required. The CSADM system will be used to gather projection information in January.
All PSUs are now funded based on the Prior Year Best 1 of 2 Actual ADM and then will be funded for growth based on the updated Best 1 of 2 Actual ADM in November annually. We will discuss during our webinar next week. The model is legislated and was adopted by the State Board at the March 6th meeting. Please refer to that report in the SBE materials as well as the most recent SBE meeting where we updated the applicable Allotment Policies related to that new legislated model. We will discuss these changes during our webinar and follow-up with some guidance documents.
School Business June 21, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
SCHOOL BUSINESS SUMMER CONFERENCE 2024 - All PSUs
Please join us on Thursday, July 25, 2024, for an exciting and very informative conference geared towards all things School Business to start your new school year. It will be held at our usual venue, the Sheraton RTP here in the Raleigh-Durham area. The Hotel Link for the room discount ends on June 24th, please don't wait to reserve your room.
Conference Registration this year is $160 per person. Instructions to register are below:
- Follow this link to register: https://go.ncdpi.gov/24FBSRegistration
- Once you have submitted your registration, you will receive an email confirmation from noreply@dpi.nc.gov (subject line "2024 FBS Summer Conference Registration FBS24"). Be sure to check your spam folder if it does not appear in your inbox. The invoice attached to that email will provide you with your conference code and invoice number, which you will need when submitting your payment.
- Go to go.ncdpi.gov/FBSPayments if paying online with a credit card. You can also pay via invoice and check - instructions on how to do so are on the invoice attached to your registration confirmation.
The current session topics are posted in our "What's New" section for your review and so you can share with others in your school districts who may want to participate this year. They include two sessions with the US Department of Labor, who will be presenting the new FLSA overtime rules.
We welcome all of the Business staff from the LEAs and the Independent Public Schools. We will have a specific track of programming for the IPS group as well as some very informative general session presentations with a larger focus of interest.
Federal Planning Allotments Update
- FBS, Federal Programs, and EC are reviewing the planning allotments for grant year 2025. We will update you when they are posted to our website.
- The CCIP system is not yet ready to accept those planning figures. We anticipate that system being ready by the middle of July.
- The applications for these Federal grants should be available in the CCIP system and those should be prepared and submitted.
- The budget process will catch-up when the system is available.
- Remember these are for the GY 2025 funding which is not allocated until after October (Federal fiscal year). There is time this summer to get the budget submitted that will support your applications.
- If you have other questions, please contact your federal programs contacts.
- If you have questions on the impacts to your financial software, please contact your vendor
- For questions regarding federal planning allotments please contact the Allotment Section at allotments@dpi.nc.gov
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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06/24/2024
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SBS summer conference hotel rate
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04/05/2024
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06/24/2024
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Last day to request Federal Cash
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05/23/2024
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06/25/2024
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Last day to request State Cash
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05/23/2024
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06/30/2024
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June UERS data files due via eMFTS
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05/23/202
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The ML/Title III Team is looking for Charter Representation on the State Partners for Multilingual Learners (SPML) - Now Accepting Applications for the 24-26 Term
The SPML is a team of experts from across the state who work with the NCDPI's ML/Title III team to develop projects, comprehensive guidance, and other critical tasks to promote equitable access for Multilingual Learners (MLs) in North Carolina.
The SPML team, formerly known as the English Learners Advisory Council, is a testament to enduring commitment and evolving purpose. For more than a decade, its journey has been characterized by dedication to supporting the work surrounding multilingual learners (MLs). What began as a focused initiative has blossomed into a dynamic force for change, responding to the landscape of ML student needs.
For the 2024-26 term, SPML is prioritizing the ongoing efforts of the ELD Recognition Award and MTSS teams while also launching new subcommittees. These subcommittees will focus on developing guidance for progress monitoring of MLs and identifying best practices for serving ML students with an Exceptional Children (EC) identification.
PowerSchool CRDC SQL Reports for CRDC SY23-24
Current Year CRDC SQL reports have been added to PowerSchool. The report names begin with ‘CY’. These SQL reports have been updated to pull data from the 2023-2024 school year in preparation for the SY23-24 Civil Rights Data Collection. NCDPI recommends running and saving these SQL reports before EOY.
Important Note 1: The ‘CY’ CRDC SQL reports will only be accurate if run in the 2023-2024 school year in PowerSchool.
Important Note 2: The CRDC Reports that do not begin with ‘CY are only accurate for the SY21-22 collection and must be run in the PowerSchool 22-23 School Year.
CRDC SY2023-2024 Submission Dates Tentatively Scheduled
The next CRDC is tentatively scheduled to open in December 2024. Superintendents across the nation were messaged by the OCR during May informing them of the upcoming collection. All entities open in school year 2023-2024 will be required to submit data. When they have been updated, Partner Support at the federal level will publish updated LEA and School forms specific to the SY23-24 collection. Until the updated forms are published, it is recommended that PSUs use the SY22-23 documentation as their guideline for the collection. For more information, please visit the CRDC Communities website.
CRDC SY2023-2024 and Data Collected by NCDPI
Questions in SY21-22 that were optional will be required in CRDC SY23-24. NCDPI will collect and submit to the Federal Submission Tool the data available as identified in the document ‘CRDC 2021-2022 Collection by Entity ‘ located in The CRDC Canvas course. CRDC content in Canvas will be updated once information is available from the federal level.
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
The Home Base Opt-in Process is Open
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2024-25. Note: Only finance officers and charter directors/principals should opt-in for their PSU.
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Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for Fiscal Year (FY) 2024
The U.S. Department of Education’s Office of Elementary and Secondary Education’s Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for four Fiscal Year (FY) 2024 Expanding Opportunity Through Quality Charter Schools Program competitions in the Federal Register.
Please read below to learn about each grant opportunity. The competition webpage linked for each CSP program includes information on the pre-application technical assistance webinars, eligibility requirements, and a point of contact for each CSP competition, should you have any questions.
1. The NIA for the Grants to State Entities (State Entity) (ALN 84.282A) competition can be accessed here. Through this competition, the Department plans to award an estimated $46 million for new State Entity grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 13, 2024. For more information about this competition, please visit the FY 2024 CSP State Entity Grants Competition webpage.
2. The NIA for the Grants to Charter School Developers for the Opening of New Charter Schools and for the Replication and Expansion of High-Quality Charter Schools (Developer Grants) (ALNs 84.282B and 84.282E) competition can be accessed here. Through this competition, the Department plans to award an estimated $5 million for new Developer grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 24, 2024. For more information about this competition, please visit the FY 2024 CSP Developer Grants Competition webpage.
3. The NIA for the State Charter School Facilities Incentive Grants Program (SFIG Grants) (ALN 84.282D) competition can be accessed here. Through this competition, the Department plans to award an estimated $30 million for new SFIG grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on July 23, 2024. For more information about this competition, please visit the FY 2024 CSP SFIG Grants Competition webpage.
4. A link to the NIA for the second round of grants in FY 2024 to Charter Management Organizations for the Replication and Expansion of High-Quality Charter Schools (CMO Grants) (ALN 84.282M) competition can be found at the CSP CMO webpage. Through this competition, the Department plans to award an estimated $92 million for new CMO grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 27, 2024. The second round of FY 2024 CMO grants will be awarded by September 30, 2024.
The CSP is also seeking peer reviewers for its FY 2024 competitions. If you are interested in serving as a peer reviewer for any of these FY 2024 CSP competitions, please visit the Call for Peer Reviewers webpage. Serving as a peer reviewer is a great way to gain insight into the federal funding process and use your professional experience, content knowledge, expertise, and judgment to ensure the Department is funding the most qualified grant proposals.
SAVE THE DATE!!!
We are excited to announce that registration is now open for the final OLR ARP Convening. This year's convening serves as a dual-purpose platform: firstly, to celebrate the remarkable achievements of district and charter schools in leveraging ESSER funds and effectively fostering significant strides in education despite the challenges of the pandemic. Secondly, our aim is to equip PSUs with essential knowledge, and resources to sustain the momentum they've built post-pandemic with the aid of ESSER funding. Our ultimate goal is to ensure that every student, irrespective of background, continues to receive the support necessary to thrive academically, and transition successfully into their post-secondary pathway of choice.
There are two options for attendance: Thursday, June 20th or Thursday, June 27th. Please register for the option that works best for you. Use the form below to register for our summer convening at the SAS Institute in Cary, NC. Registration is limited this year!
Registration Link: https://go.ncdpi.gov/ARPSummer
The following adjustments have been made for the 2024 Summer Convening:
RISE 2024 Registration
Registration is open for the 2024 RISE Back to School Safety Summit. The Center for Safer Schools’ signature event will be held from Monday, July 29 to Friday, Aug. 2 at Cape Fear Community College in Wilmington.
RISE training focuses on the Resiliency, Information, Support and Empowerment needed when supporting children and adolescents in schools and communities. This training offers a variety of information sessions to participants covering the areas of bullying, suicide, opioid and substance use, critical incidents and other vital information about trauma and victimization among children and adolescents, and how these various dynamics impact school climate and school safety.
New for RISE 2024 is a parent/student component, which will be held (by invitation only) during the last two days of the summit. Training sessions will not be recorded and are closed to the media. However, media representatives are invited to attend on the opening day.
Click here to register. Information on the training schedule is forthcoming. Follow the CFSS on social media for more details as they become available. 
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
July 16 (Tuesday)
August 5 (Monday)
September 6
October 4
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Join by phone +1-415-655-0003 US
Toll Access code: 619 435 814
Kim EvansEducator Preparation Consultant & PEPSC SupportOffice of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
Home Base Opt-In Tool Update
The Home Base Opt-in Process Opened Friday, May 31st!
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process opened Friday, May 31st! Finance officers and charter school directors/principals may begin opting into Home Base for their PSU once the window opens. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2024-25.
Note: Only finance officers and charter directors/principals should opt-in for their PSU.
Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process. Questions may be directed to home_base@dpi.nc.gov or jennifer.causey@dpi.nc.gov
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The Dates are Set for Multilingual Leadership Meetings for 24-25!
Your insights and contributions are invaluable to our collective efforts to support MLs. Your participation in our quarterly ML Leadership meetings helps steer our program toward greater success. Please hold these dates and times on your calendar for the 24-25 school year.
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September 23-24, 2024: In-person meeting
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January 15, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
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March 26-27, 2025: In-person meeting
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June 5, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
We will follow up closer to the dates with details regarding the agenda, registration, location(s), and links.
NCSBE Rulemaking Information
Below is a link to the website where we post information about SBE Rulemaking. It typically gets updated on the Friday the week after the SBE proposes a rule.
2024 School-Based Mental Health Policy Report
Dear Charter School Contact,
In accordance with North Carolina SL 2019-245 and SL 2020-7 and with State Board of Education Policy SHLT-003, each K-12 school unit is required to upload a copy of their School Mental Health Improvement Plan and answer questions in the School Mental Health Policy Report.
In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SMH policy questions. To make it easier for you to assemble your report information prior to going online, a Word version and PDF of the online survey is attached to this email. Please complete the online survey to submit your report.
The survey platform is setup to allow respondents to leave the survey and resume their progress later, so long as they return on the same browser where they started the survey and do not wait longer than a month to return to the survey. This feature works by placing a cookie on the respondent’s browser that keeps track of the survey progress.
The information needed to complete the SMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.
Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2024.
You can access the reporting portal through the link below.
2024 Healthy Active Children Policy Progress Report / School-Based Mental Health Policy Report
If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov.
We appreciate the time and energy spent in completing this report and look forward to reading each submission.
2024 Healthful Living Standards Approved by NC State Board of Education
On May 5, 2022, the NC State Board of Education granted permission for NCDPI to move forward with the review and revision of the K-12 Healthful Living standards, per SCOS-012.
The Office of Academic Standards’ Healthful Living team is excited to announce that the 2024 K-12 Healthful Living Standards were approved by the State Board of Education at their June 6th, 2024, meeting. The work was completed under the processes and protocols outlined in the NC Standard Course of Study Manual. The process included feedback from focus groups in each State Board region, one-on-one interviews, and responses to multiple surveys. Professional educators from across NC districts, charter schools, and institutions of higher education helped review the response data and revise the standards. Thank you to everyone who participated in the review and revision process.
The adoption of the 2024 K-12 Healthful Living Standards is the end of the first stage in the process, with the focus now moving to the “installation” stage. Over the 2024-2025 school year, NCDPI will be working alongside leaders from PSUs to ensure all stakeholders are aware of the new standards, have opportunities to review changes from the 2011 standards, and prepare for the new standards to be implemented beginning with the 2025-2026 school year. Please note, the current 2011 Healthful Living Standards will remain in place for classroom instruction and assessment for the 2024-2025 school year.
To support the start of the installation stage, the Healthful Living Team is preparing several documents to support school and district leaders.
The Healthful Living Team looks forward to working closely with PSU leaders over the coming months to support all stakeholders in preparing to implement the 2024 K-12 Healthful Living Standards beginning with the 2025-2026 school year.
Please be on the lookout for more information and details in the near future. Subscribe to the Healthful Living listserv and monitor the NC Academic Standards webpage to receive updates.
Health Education Standards
Health Education Crosswalk
Physical Education Standards
Physical Education Crosswalk
Burt Jenkins
Healthful Living Consultant / Athletics Consultant
Division of Academic Standards
NC Department of Public Instruction
(W) 984-236-2816
Burt.Jenkins@dpi.nc.gov
Digital Accessibility Resources and Updates
Public Information Officers and Charter School Communication Leaders,
As a reminder, all state and local governments, including public and charter schools, will need to adhere to a new rule revising the regulation of implementing title II of the ADA to establish specific requirements including the adoption of specific technical standards for making services, programs and activities offered to the public through the web and mobile apps accessible for all.
We encourage you to share the below Digital Accessibility updates and resources within your districts, as this change will impact anyone who creates content such as teachers, administrative/front office employees, principals, communications teams, IT, etc.
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New web page: Check out the new NCDPI Digital Accessibility web page. Currently, you’ll find information and resources related to creating and procuring accessible digital content, professional learning opportunities, and the new ADA Title II rule. Much more to come!
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Upcoming digital accessibility webinars: See the full list of webinars scheduled for the remainder of June and July. Topics include: Deeper Dive into the ADA Title II Rule, Getting Started with a Digital Content Inventory, Creating Accessible Digital Documents, and more! The webinars are open to all, so please share widely. Additional webinars will be scheduled for late summer/fall and beyond.
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Digital accessibility point of contact: Please work with your PSU’s Technology Director and identify a single point of contact in your PSU for digital accessibility.
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NC Education Digital Accessibility Community of Practice: Learn more about digital accessibility, grow alongside other NC educators and education leaders, and engage with colleagues to improve accessibility of digital content. Join the CoP here.
Important MEMOs:
Other Resources from DPI and beyond
NCAPCS Conference 2024: Registration and Keynote Speaker
Visit the conference section of our webpage HERE to get more information and register, sponsor or submit a proposal for a breakout session! It is literally one-stop shopping. We cannot wait to see you all in the Queen City as we celebrate the charter community's #CrowningAchievements!
NCSSM Connect provides NC public high school students the opportunity to take tuition-free, honors-level, and AP NCSSM courses via interactive video conferencing. This format makes it possible for students to take advanced courses in STEM and humanities subjects while remaining at their local home schools. There isn't an application process to take NCSSM Connect classes.
School Counselor Cohort resource
Any school counselors who wish to network may share their information in this form.
You may also view the current list through this link.
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
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