OCS Office Hours
The purpose of the OCS Office Hours is to allow Charter School Leaders to connect with NCDPI departments to share information and resources.
December 12 at 9am: Exceptional Children Complaints & OCS Q & A. Register here!
The Office of Charter Schools is excited to connect with you. If you have questions, contact Dr. Natasha Norins at natasha.norins@dpi.nc.gov TRANSPORTATION GRANT 2024-2025
Charter school leaders - you've received the 24-25 Transportation Grant instructions and application in your Epicenter account. Please review the instructions and application fully before reaching out with questions. Instructions, deadlines, and more are provided within that document. You must serve at least 50% Economically Disadvantaged students in order to receive funding. OCS will confirm your EDS headcount following the December headcount. Questions should be directed to Nicky Niewinski < Nicole.Niewinski@dpi.nc.gov>. OCR/CRDC SY2023-2024 Submission Tool Opening and Reminders
Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.
SY2023-24 CRDC Federal Submission Window
The Federal Submission Tool is scheduled to open on December 9, 2024. Please refrain from making any updates to the data until NCDPI confirms that the pre-population process is complete.
CRDC Coordinators can expect account confirmation/access emails from PSC between December 2, 2024, and December 9, 2024.CRDC Coordinator Contacts
CRDC Coordinator Contacts
During the contact update/registration period, several PSUs updated CRDC contact information in the Federal Submission Tool, while others updated EDDIE. These lists do not fully align.
NCDPI and PSC agree that updating CRDC contact information from EDDIE into the Federal Submission Tool could cause confusion. PSC has received the EDDIE contact list, but if no staff member from your PSU receives an account email from PSC, please reach out to PSC. PSC will work with your PSU to ensure a staff member has access to the tool and can provision accounts to others as needed.
NCDPI will send notifications using both the EDDIE contact list and the contacts PSC has gathered.
CRDC Webinar – Submission System
NCDPI supports North Carolina’s Public School Units (PSUs) by performing pre-collection activities and pre-populating the CRDC Federal Submission Tool with state-level data. Join the SEA CRDC Coordinator for a 1.5-hour discussion and demonstration of the Federal Submission Tool. Attendees will learn how to navigate the system, receive recommendations for reviewing errors, and explore the top three reports that can help ensure timely completion of the CRDC.
This 1.5-hour session has been scheduled twice and a recording will be provided in the NC CRDC SY 23-24 Canvas Course. Use the links below to register for the webinar.
NC CRDC SY 23-24 Canvas Course – Updates
The Civil Rights Resource Center, the federal hub for technical documentation for the CRDC, has been updated. The Canvas course has been revised to align with the new look and feel of the Resource Center.
As a reminder, NC-specific documentation—such as the CRDC Collection By Entity Excel document—is available in the course. This document is critical for understanding the data NCDPI will pre-populate when the submission window opens. The course also includes presentations, webinar recordings, and guidance on resolving errors within the Federal Submission Tool.
Any public school employee involved in or interested in the CRDC is welcome to enroll. Click here to enroll.
CRDC Support
School Business December 6, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
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FY2024-25 Allotment Update - All PSUs
The following items are scheduled for allotment by the end of the week.
- Initial Allotments of Approvals received-to-date
- Federal PRC 0105 – ESEA Title I, Part A - School Improvement - 1003(A) Funds
- Federal PRC 0115 – ESEA Title I-School Improvement-Competitive Funds
The following items are scheduled for allotment by the end of the next week if not processed this week:
- Initial Allotments of Approvals received-to-date
- Federal PRC 0051 – ESEA Title I, Part C - Migrant Education Program
- Federal PRC 0103 – ESEA Title II, Part A - Supporting Effective Instruction
- Federal PRC 0104 – ESEA Title III, Part A - English Language Acquisition
- Federal PRC 0108 – ESEA Title IV, Part A - Student Support & Academic Enrichment Grants
If you have general allotment questions, please email allotments@dpi.nc.gov.
Refund Processing Webinar - All PSUs
SBS will be hosting a webinar on Wednesday, December 11th at 11 am to review the updated cash refund remittance form, and when cash can be refunded through the PSU Cash Application. A recording and an FAQ will be made available on our website for those that cannot attend.
Helene Update
SBS has posted a Helene Recovery Funding FAQ and guidance document to our What's New page to assist Helene-impacted PSUs with accessing funds through PRC 230, as well as School Nutrition and School Facility loss reimbursements. We will continue to update it as we receive more information. Please reach out to SchoolFinancialReporting@dpi.nc.gov with any questions.Questions? Contact SBS
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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Monday 12/09/2024 at 11:45pm
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Cash Requests for Friday, December 13, 2024 FRD
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08/29/2024
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12/16/2024
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Days Missed Survey - Helene/PTC8 PSUs Only
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11/22/2024
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IPS ONLY
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DUE DATE
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TOPIC
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NEWSLETTER
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12/13/2024
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PPL Form for December Reimbursement
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10/10/2024
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2024 Driver Education Certificates
Are you looking for the new 2024 Driver Education Certificates for your students to take to the DMV?
Look 👀 no Further! Email all requests directly to the Office of Charter Schools at StakeholderSupport@dpi.nc.gov. They will be processed within a week. Schools may continue to utilize the old forms until supplies are depleted.
Tech Director of the Year
We are excited to announce the opportunity to vote for the NC Charter Technology Director/CTO of the Year. This prestigious recognition highlights outstanding leadership and innovation in technology across charter schools in North Carolina.
The list of nominees was thoughtfully generated through nominations submitted by peers from charter schools across the state. These individuals exemplify excellence in their roles and have made significant contributions to their schools and communities, with at least five years of experience in technology leadership.
Voting will remain open until December 10, 2024. Your participation is vital in selecting the recipient of this honor and recognizing the impactful work of these exceptional leaders.
Thank you for your time and support in celebrating excellence in educational technology!
World Languages Standards Implementation PD Registration
World Languages and Healthful Living are currently in Standards Installation. As part of installation, both teams will be providing regional standards implementation PD in Spring 2025. Below are the current schedule and registrations for World Languages.
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Date
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Region
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World Languages Registration
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February 26, 2025
8:30 AM - 3:30 PM
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Southeast -Onslow 2
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February 27, 2025
8:30 AM - 3:30 PM
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Northeast - Dare 1
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March 11, 2025
8:30 AM - 3:30 PM
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Sandhills - Robeson 4
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March 13, 2025
8:30 AM - 3:30 PM
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Southwest- Charlotte-Mecklenburg 6
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March 25, 2025
8:30 AM - 3:30 PM
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Piedmont Triad -
Winston Salem 5
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March 27, 2025
8:30 AM - 3:30 PM
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North Central - Wake 3
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April 7, 2025
8:30 AM - 3:30 PM
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Western- Buncombe 8
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April 8, 2025
8:30 AM - 3:30 PM
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Northwest- Catawba 7
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Regional Trainings for Arts Education Leaders in Charter Schools
Join the Office of Academic Standards K-12 Arts Education Consultants to learn how to lead unpacking guidance of the new K-12 Standards in Dance, General Music, Vocal & Instrumental Music, Theatre, Technical Theatre, and Visual Arts in your districts and charter schools! It is advised that Charter Schools please send one individual who can best support the implementation of the new standards at their school. If serving multiple schools/grade bands and feel that an additional leader would be beneficial, please contact laura.stauderman@dpi.nc.gov or brandon.roeder@dpi.nc.gov to check on seating availability prior to registering. Leaders can register for any of the eight trainings should the one offered in their region not align with their schedules. Please use this registration link or button below.
NCED Connect Symposium
Call for Proposals, Hotel Information and more are now available at the DTL hub
Who: This event is tailored for District Leadership, CTOs, Teachers, Coaches, Accountability Teams, SIS Coordinators, Data Managers, Ed Tech/Media Specialists, and E-Rate On-Site Support staff and any educational professional that wants to leave with actionable strategies they can apply in their classrooms or schools immediately with NCSIS and more!
What: This symposium will offer sessions on the North Carolina Student Information System (Sessions for SIS Coordinators, District and School Leadership, Data Managers, and Teachers), Homebase applications (NCEES - Teacher Evaluation System, Schoolnet- nstructional Improvement System), EdTech, AI in education, Data Privacy, and school Media programs. It provides an opportunity to engage, learn, and connect while sharing research-based strategies for improving teaching practices and student outcomes. Attendees will gain insights, professional support, and data-driven approaches to enhance school operations, foster collaboration, and manage student data effectively through SIS, driving both immediate and long-term educational success.
When and Where:
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Tuesday- Thursday; January 21-23, 2025
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Koury Center in Greensboro, NC
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Full Sched will be released in November
Regular Registration - $300/pp | Nov. 23 - Dec. 18
Late/On-Site Registration - $350/pp | Dec. 19 - Jan. 23
*Lead Presenters will be free (1 person per session) Call for proposals are still open!
Matthew C Mayo, CeCTO, IPT, CETL
Director of Digital Teaching & Learning and School Connectivity
The Center for Safer Schools
2025 SHINE Cohort
The Center for Safer Schools seeks one middle school from Eastern North Carolina and one from Western North Carolina to participate in the SHINE Leadership Academy 2025 Cohort.
The cohort will begin Feb. 10, 2025, and is expected to be completed by August 2025. The maximum number of middle school participants from each region is 15.
Students will take part in activities that will develop leadership skills, aid them in understanding healthy relationships and boundaries, provide them the basics of how to engage safely with social media and the internet, showing how to make good decisions, realizing the importance of community engagement and understand that students are intricate part of school safety.
Requirements are the following:
- Participants must be in grades 6-8.
- Participants must be active and engaged in SHINE workshops and activities.
- Participants must complete 40 hours throughout the school year (February-August 2025).
- Participants and their parent/guardian must attend RISE Youth Conference 2025.
Middle schools in the North Central, Northeast, Southeast and Sandhills regions may apply to represent Eastern North Carolina. Middle schools in the Piedmont-Triad, Northwest, Southwest and Western regions may apply to represent Western North Carolina.
Applications are due Friday, Jan. 10, 2025, by 5:00 p.m. Click here to apply. For more information, send an email to CFSS Student Engagement Manager Chelsea King. Active Assailant Simulation Training
The Center for Safer Schools will host Active Assailant Simulation Training from 8:30 a.m.-3:30 p.m. on Wednesday, Dec. 18; Thursday, Dec. 19; and Monday, Dec. 30 at the CFSS Training Center in Moore County.
This course – for school resource officers and law enforcement – provides a simulation of active-shooter incidents. This course teaches best practices to prevent, recognize, plan and react to an active-assailant incident. Strategies are provided that can be applied in a facility’s Emergency Action Plan, including tactics on how to escape, hide and fight against an assailant attack.
For more information, send an email to CFSS School Safety Training Coordinator Jeff Branch. YMHFA Training
Youth Mental Health First Aid teaches adults who regularly interact with youth how to identify, understand and respond to signs of mental health and substance use challenges among children and adolescents ages 12-18. Certified instructors are authorized to teach YMHFA both in-person and online. Those trained can include school staff and administrators, law enforcement, mental health professionals and social workers.
CFSS Programs staff and Regional School Safety Specialists are certified to teach Youth Mental Health First Aid in North Carolina public school units. Click here to request YMHFA training facilitated by a CFSS staff member. 
Applications Open for Keep North Carolina Beautiful Window of Opportunity (WOO) Grants
Planning your next outdoor beautification effort? Check out the Keep North Carolina Beautiful annual Window of Opportunity (WOO) Grants. These grants are for outdoor projects that enhance the beautification of campuses throughout NC, along with projects that educate students of North Carolina on the impacts of preserving and enhancing our state’s environmental sustainability.
Learn more and apply here. The deadline to apply is December 20.
Learning Happens Here Field Trip Fund
The "Learning Happens Here Field Trip Fund" is a program of the North Carolina Department of Natural and Cultural Resources (DNCR), in partnership with PBS North Carolina (PBS NC), that provides reimbursements to public schools throughout North Carolina to engage in enriching, experiential field trips at DNCR's 100+ locations around the state!
The Learning Happens Here Field Trip Fund will help ensure students from all regions of the state have the opportunity to engage in memorable educational experiences while cultivating a deeper understanding and appreciation of North Carolina’s rich history, culture, arts, science and natural resources. By providing financial support through reimbursements for schools to visit DNCR locations around the state, the Learning Happens Here Field Trip Fund empowers students to connect to what it means to live in and love North Carolina, ultimately helping to cultivate our state’s future leaders and innovators.
Learn more and apply here.
*NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide
At the AIM Conference (see session slides), NCDPI released the *NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide. Educators can now access these new resources to explore and use their local data in new ways. Available on the Resources Page of NC TWC Website.
Request Tech Support for NCSIS and Other Applications
Need technical support? View NCDPI Technology Services’ new one-page reference sheet for frequently used support links and contact information. Please note that there are now two options for submitting support tickets related to NCSIS powered by Infinite Campus.
- For Infinite Campus application issues and general technical support, visit support.infinitecampus.com.
- For other NCSIS issues (duplicate students, amplify/missing students, etc.), visit go.ncdpi.gov/help and choose “Something is Broken,” then “NCSIS – Powered by Infinite Campus.”
NCDPI Master Data Calendar for 2024-25
The Master Data Calendar for the 2024-25 school year is a valuable resource to have on hand. The calendar outlines all data due dates for the 2024-25 school year.
NCDPI Master Data Calendar for 2024-25
Academic Standards Statewide Supports for 2024-25
NCDPI's Office of Academic Standards Statewide Supports for 2024-25 is now online! The professional development calendar offers a year-long overview of upcoming webinars, resources and leaders’ meetings for each content area. Be sure to check the calendar regularly for updates.
Find professional learning opportunities, registration information and more.
NCSIS Implementation Check-In Calls
Regular check-in calls are instrumental in resolving issues and providing timely support to PSUs. Superintendents, leadership teams, technical leads and SIS coordinators are strongly encouraged to participate. Moving forward, these calls will transition to a bi-weekly schedule. To ensure your questions are addressed, please submit them in advance.
Use this link to register and submit questions.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated.
The date in the footer will indicate the latest update.
https://go.ncdpi.gov/OAS2425Supports
Cultivating Excellence Webinar Series
The Office of Virtual Instruction Services (OVIS) is thrilled to announce the 2024-25 Cultivating Excellence Webinar Series! Registration Links are on the linked flyer.
Are you an educator or administrator aiming to enhance your teaching practices, whether online or in hybrid settings? Join us for this six-part series, which covers key topics identified by North Carolina educators.
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