 MEMO From: State Superintendent Catherine Truitt and Andrew Smith, Assistant Superintendent
School and District Leaders,
The North Carolina Department of Public Instruction is inviting teachers and instructional leaders to join the agency in creating rubrics for the NC Portrait of a Graduate. This is the second of three phases to support educators, administrators, and students as they build these durable skills that prepare them for an ever-changing world.
During phase one, more than 1,200 stakeholders participated in design teams to curate and select the seven competencies that will best prepare NC graduates for the post-secondary plan of their choice. The competencies include Adaptability, Collaboration, Communication, Critical Thinking, Empathy, Learner’s Mindset, and Personal Responsibility.
Starting in February the Rubric Writing Team will develop grade span rubrics for each of the seven competencies, providing additional support for educators who are integrating them into their classroom learning environments.
We are recruiting educators, principals/assistant principals, chief academic officers, school counselors and others with specific knowledge to support this work, to apply to be a part of the Rubric Writing Team. The time requirement will be approximately 1 hour of asynchronous work and 1 hour of synchronous work per week, plus bi-weekly virtual meetings facilitated by Battelle for Kids, our partner in this work. Members of the Rubric Writing Team will receive hours toward CEUs.
The Rubric Writing Team Kickoff will be held on March 7, 2023, from 11 a.m.-2 p.m. at the DPI Education Building in Raleigh, NC. Please make every effort to attend in person. Although not mandatory, we will be outlining significant priorities, introducing partners, and plotting next steps. We cannot do this important work without you!
To apply, please complete the form linked below by February 10, 2023:
Application Draft Google Form Link
Thank you for your interest and we look forward to working with you!
The Office of Innovation at NCDPI is interested in showcasing exemplars of the Portrait of a Graduate Competencies as an extension of the Promising Practices Clearinghouse, and we are hoping each of you will be able to assist us in collecting these exemplars.
As you know, the competencies include Adaptability, Collaboration, Communication, Critical Thinking, Empathy, Learner’s Mindset, and Personal Responsibility. We are seeking to spotlight these competencies from various perspectives, such as leaders being collaborative, teachers being critical thinkers, students being adaptable, etc. We are especially interested in student-based exemplars. We are collecting this information on the Portrait of a Graduate Exemplars Google form. Please direct any questions to Angie.Mullennix@dpi.nc.gov
School Business
Charter School Average Daily Membership (CSADM) Projections for FY 2023-2024 – Phase I Due January 31, 2023
All Charter, Regional, and UNC Lab Schools with current year enrollment are required to report.
ALL charter school Executive Directors are required to submit between January 9 – January 31, 2023, the CSADM, Phase I - ADM Projection Initial Submission for School Year 2023-2024.
Phase I requires the following field to be completed: Requested 2023-24ADM. This represents a projection of the number of students who will be in membership for the fiscal school year 2023-24.
This submission is required even if your school has requested State Board of Education approval for enrollment increase or grade expansion.
The CSADM Projection System is accessible at any of the following links:
https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services/independent-public-schools-operations
As this impacts your school's funding, we will only accept information submitted by the Head of School.
If you have questions about the CSADM, please contact studentaccounting@dpi.nc.gov .
EVAAS Bonus FAQ 2023 Update
Greetings HR Directors:
The latest version of the EVAAS bonus FAQ has been published on the FBS website. For your convenience, I am attaching a copy of that document in this bulletin.
faq-reading-math-teacher-bonus-fy2023-v4.pdf
Additionally, if you have questions about the calculation of the dollar amount for employees, please contact John Keefer (john.keefer@dpi.nc.gov). If you have general program questions, please feel free to email me.
Thanks,
Tom
Thomas R. Tomberlin
Senior Director, Educator Preparation, Licensure, and Performance
Office of Licensure and Educator Preparation
Division of Educator and Student Advancement
NC Department of Public Instruction
P: (984) 236-2114
thomas.tomberlin@dpi.nc.gov
2021-2022 AP/IB/CIE Teacher Performance Bonus Pay
Some Advanced Placement (AP), International Baccalaureate (IB), and Cambridge International Education (CIE) teachers will qualify for bonus pay in January depending on their students’ scores from the 2021-2022 administration of Advanced Placement, International Baccalaureate, and Cambridge exams, based on legislation to reward advanced course teacher performance and support teacher retention, as well as to encourage student learning and improvement. Teachers are eligible for AP/IB/CIE bonus pay if they remain teaching in the same LEA or charter school the following year until January 1 of the corresponding school year that the bonus is paid. For the May 2022 exams, the bonuses are to be distributed by the end of January 2023.
Please follow up with your Finance Department with a list of teachers who are eligible for the bonus this month, using the information from the FAQ and data reports from College Board, International Baccalaureate, and Cambridge, as we do not provide a list of teachers who are eligible. Please see the updated FAQ from the Division of School Business at NCDPI 2022-2023 AP/IB/CIE Teacher Bonus Pay FAQ.
Verifying Teacher Eligibility for Legislated Performance Bonuses (PRCs 046 and 048)
DPI’s Office of School Business Services has received numerous inquiries from public school units recently regarding the process for verifying eligibility of individual teachers for the legislated performance bonuses, the funding for which was recently allotted through PRCs 046 (3rd Grade Reading Bonus) and PRC 048 (4th and 5th Grade Reading Bonuses, 4th through 8th Grade Math Bonuses, CTE Credential Bonuses, and AP/IB/AICE Performance Bonuses). The list of eligible teachers for each of these bonuses is maintained within the HR Secure Shell, which is managed by DPI’s Division of Educator and Student Advancement. The HR Secure Shell is a different system than the Accountability Secure Shell. If you are having difficulty accessing the HR Secure Shell or have questions about the bonus eligibility data included therein, please contact either Tom Tomberlin (Thomas.Tomberlin@dpi.nc.gov) or Paul Marshall (Paul.Marshall@dpi.nc.gov).
Legislated Performance Bonuses – FAQs
When completing calculations for the legislated teacher performance bonuses, please ensure that you carefully review the updated FAQs for each of the bonuses (available on our website). These FAQs contain useful information for PSUs to ensure that they are in compliance with all requirements when administering these bonuses. If you have additional questions beyond what is included in the FAQs, please contact either John Keefer (John.Keefer@dpi.nc.gov) or Michael Ray (Michael.Ray@dpi.nc.gov); these FAQs will continue to be updated to address new questions that are received from the field, so please continue to review them as needed.
 2022-2023SY Mid-Year Data Collection Survey
Annually, the State Coordinator’s office requires all homeless liaisons to submit a current mid-year homeless data collection report. This is required even if you have "0" students to report at this time. Click HERE to complete the required survey. The deadline for submission is no later than 5:00 PM on January 31, 2023.
2023-2026 McKinney-Vento Subgrant
The North Carolina Education for Homeless Children and Youth subgrant application is now open in CCIP. The deadline for submission in CCIP is February 6, 2023, at 12:00 PM. All North Carolina Public School Units (PSUs) with 50 or more students that were identified as homeless during the 2021-2022SY in PowerSchool may apply. PSUs with less than 50 reported homeless students may apply as a consortium.
If clarification or assistance is needed, please contact your program specialist. Check out who your program specialist for homeless education is by visiting the NCHEP Contact page.
New Technical Contact PowerSchool IPT Certification in February 2023
In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from February 20-24, 2023. Seats are limited and will fill up quickly, please register as soon as possible.
- This training will span five full days.
- Participants will have 90 days to take and pass the required certification test after training.
- Each PSU is allowed a certain number of technical contacts based on their ADM.
If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790.
NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.
Those who can attend the DPI offered IPT Training include:
- Anyone who is replacing a certified technical contact for their PSU.
- A local charter school employee, not employed by a third-party company and has not previously attended IPT training.
Those who cannot attend this training are:
- Third-party Charter school SIS management company employees
- PSUs wanting additional technical contacts above their desired allocation
- Anyone who has attended training previously.
Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.
Those who are eligible for this training session, please fill out the registration form.
𝐑𝐞𝐠𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐰𝐢𝐥𝐥 𝐜𝐥𝐨𝐬𝐞 𝐅𝐫𝐢𝐝𝐚𝐲, February 3, 2023 𝐨𝐫 𝐨𝐧𝐜𝐞 𝐭𝐡𝐞 𝐦𝐚𝐱 𝐧𝐮𝐦𝐛𝐞𝐫 𝐨𝐟 𝐚𝐭𝐭𝐞𝐧𝐝𝐞𝐞𝐬 𝐢𝐬 𝐫𝐞𝐚𝐜𝐡𝐞𝐝.
Center for Safer Schools Opens Temporary Training Facility at Samarcand
The N.C. Department of Public Instruction’s Center for Safer Schools on Tuesday, Jan. 24 officially opened its temporary training facility at Samarcand in Jackson Springs, N.C.
The facility – housed at the Department of Public Safety’s Samarcand Training Academy in Moore County – features a newly renovated academic building, including two classrooms and two offices with seven adjacent cubicles. Plans call for the CFSS to offer classes monthly in support of its mission to promote safe learning environments for North Carolina K-12 schools.
During a grand opening ceremony Tuesday, CFSS Executive Director Karen W. Fairley praised State Superintendent of Public Instruction Catherine Truitt and the Legislature for their “wonderful” support for school safety initiatives.
“From appropriating $74 million in School Safety Grants to making school safety funding a priority for the Department of Public Instruction’s budget, they have always been in the Center for Safer Schools’ corner,” Fairley said.
Truitt said it’s important for everyone in schools – teachers, support staff, administrators and school resource officers – to be able to train in “as real of an environment as possible.”
“Supplying a space for on-site crisis prevention training gives educators and support staff the skills and confidence they need to thrive in their roles and in schools,” she said.
Photo caption: Center for Safer Schools Executive Director Karen W. Fairley speaks during the Jan. 24 grand opening of the CFSS' temporary training facility at Samarcand in Jackson Springs, N.C. (DPI photo)
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OCR/CRDC - SY2021-2022 Collection Information
The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022). Note: PSUs which were not open in the school year 2021-2022 will not participate in this collection.
To date, the Federal government has not published an official start date or requirements for the collection. The information from the Federal government may be published as late as the summer of 2023. NCDPI will notify PSUs once an announcement has been made.
Despite the delay in requirements from the Office of Civil Rights (OCR), North Carolina PSUs will move forward with data collection, following the documentation from the federal level provided for the school year 2021-2022. Understanding the time constraints posed by EOY, the plan will be to complete the collection phase of the CRDC well in advance of that time frame to allow for ample time for PSUs to verify, add and certify data in the federal submission system.
CRDC PowerSchool Preview Report
The CRDC PowerSchool Preview Report Submission Start and End Dates will be updated to March 1, 2023 to March 31, 2023. There is no need to run the report before March 1, 2023.
PSUs can begin to prepare for the SY21-22 CRDC by:
- Updating the CRDC LEA and School level screens in PowerSchool.
- Verifying or updating the CRDC Coordinator contacts are recorded in EDDIE
- As a reminder, all PSUs must have at least one CRDC Coordinator contact in EDDIE
- Ensuring Section 504 data for SY 2021-2022 been recorded in the Special Programs section of PowerSchool.
- Use the Enrolling Students in a Special Program guide to add student records.
- PSUs using third party applications for Section 504 will be required submit Section 504 data to the CRDC on their own if a record is not added to PowerSchool.
- Section 504 Designation guidance is provided at the local level. Please contact the PSU 504 Coordinator with any questions.
PSUs will be required to gather and submit the following data for the CRDC:
Review and collect data using the SY2021-2022 CRDC School Form for the following survey questions:
- OFFN-5: Offenses -Number of Incidents Committed by School Staff
- OFFN-6: Offenses -Allegations Against School Staff (Resignation or Retirement)
- OFFN-7: Offenses -Allegations Against School Staff (Determined Responsible)
- OFFN-8: Offenses -Allegations Against School Staff (Determined Not Responsible)
- OFFN-9: Offenses -Allegations Against School Staff (Determination Pending)
- OFFN-10: Offenses -Allegations Against School Staff (Duty Reassignment)
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
Want information about the CRDC, but are not the CRDC Coordinator contact? Add your information here: 2122 CRDC – Info Only Contacts List
New Round of Grants for Digital Teaching & Learning Available for 2023-24
Digital Teaching and Learning in North Carolina’s public schools will benefit from a new round of competitive grants approved December 1, 2022, by the State Board of Education.
Up to $1.25 million in grants funded by the General Assembly through the state’s Digital Learning Initiative will be available to school districts, charter schools, lab schools, and regional schools during the 2023-24 school year.
These competitive grants are intended to support North Carolina districts and schools as they address challenges, harness opportunities, and leverage resources for digital-age teaching, and learning. As specified in the state’s Digital Learning Plan, this grant program is intended to support the development and dissemination of local innovative digital teaching and learning across North Carolina.
For the 2023-24 school year, there will be two request-for-proposal applications: the Digital Learning Impact Grant and a mini-grant for professional learning and also for emerging technologies. The window for the request for proposals for the grants opened December 1, 2022, and will close with a February 28, 2023, deadline.
For more detailed information, please see attached RFP Announcement.
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ML/Title III Updates
Stay informed and on top of the latest Multilingual Learner (ML)/Title III updates with our new monthly update document! This valuable resource is tailored specifically for charter leaders and will include the latest updates and best practices to help you stay ahead of the curve.
Bookmark and explore now to stay informed and make the most of your school's program to support multilingual learners.
ML/Title III Monthly Updates for Charter Schools
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Charter schools and AGPIP
School leaders,
As you may be aware, the statutory investment authority for NC’s charter schools was recently expanded. In particular, charter schools can now participate in the Department of State Treasurer’s investment program for non-pension governmental entities, referred to as the Ancillary Governmental Participant Investment Program (AGPIP). To assist charter schools, we have drafted some FAQs regarding AGPIP (linked).
We also included a few questions regarding the Supplemental Retirement Plans (NC 401(k) Plan and NC 457 Plan) because similar eligibility questions may arise for SRP and AGPIP.
The link to the Department’s AGPIP page is here: AGPIP and Investment Management Programs | NC Treasurer.
You can find more information on SRP at www.myNCPlans.com and the Board of Trustees page (Supplemental Retirement Board of Trustees | My NC Retirement).
January Healthful Living Standards Revision Update
On May 5, 2022, the NC State Board of Education granted permission for NCDPI to move forward with the review and revision of the K-12 Healthful Living standards, per SCOS-012.
Healthful Living Standards January Update
The Data Review Committee (DRC) met in December to begin a formal report summarizing data gained through research, surveys, interviews, and focus groups. This report will be completed in January with the results provided to the Standards Writing Team (SWT) as the basis for standards revision. The Standards Writing Team is in the final steps of being established. Their initial meeting to begin the work of standards revision will take place February 7th and 8th.
Student Accounting Manual Update (SASA)
The SBE approved the attached updated draft of the SASA Manual at their meeting on November 3, 2022. We have linked the full SBE packet so you can see the changes that were made. Most are technical corrections for legislative changes such as the Student Code of Conduct and those applicable items now applies to ALL PSUs and not just LEAs. We also have provided the update to the PMR Attestation statement as well as updated coding that is no longer applicable post-pandemic. If you have any questions, please contact LaShon Creech at lashon.creech@dpi.nc.gov. Please make sure your LEA Data Managers are aware the manual has been updated.
Important MEMOs:
Office of Charter Schools (OCS) Updates
OPEN NOW: 2023 NC Charter Applications
The 2023 North Carolina Charter School Application is now open, as of Friday, January 27th at 5 pm. The 2023 charter application window will close on April 28, 2023 at 5pm. Applicants who are interested in opening a charter school in 2024 under the accelerated timeline, or in 2025 under the standard timeline must submit their charter applications on or before the April 28, 2023 application close date.
Both the online application and $1,000 application fee must be submitted on or before April 28, 2023 at 5pm.
For questions about the charter application process, please reach out to Melanie.Rackley@dpi.nc.gov.
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
 NCSECU People Helping People Scholarship
It is that time of year again! NCSECU People Helping People Scholarship! Please share as appropriate with your seniors and their families. We would love to have a representative from every senior high school that has eligible students. Remember parents or the student must be a member of the NCSECU credit union. Let’s see if we can break 45 applicants!!!!!
- Due Date back to Dr. Darian C. Jones, darian.jones@dpi.nc.gov COB, MARCH 21st, TUESDAY CLOSE OF BUSINESS, 5:00 p.m. The date of April 3 is the due date for our office to submit our names to NCSECU. Please, please share with your team, your students, and families so they do not miss out on this opportunity. We cannot take submissions directly from parents or students.
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Each school with an eligible student is to send me, 1 name, and completed application and materials as prescribed.
Please find the 2023 SECU Foundation People Helping People Scholarship materials linked below. I have also attached the PowerPoint that I used in our webinar, and you can access the recording of the webinar here (Passcode: 8.K4o9^u).
Please pay close attention to the Membership Verification Process document; this year we are asking our students to verify that they meet the SECU membership eligibility requirement prior to submitting their application materials, and that document outlines the process by which they will fulfill that requirement. The Membership Verification Process document should be distributed to students will all other application materials, and a student should not turn in their completed application packet to their guidance office unless it also contains the Membership Confirmation letter that I have pasted below. The link at the top of the Membership Verification Process document is disabled until the morning of December 16th; it will be active from December 16th through March 31st.
Darian C. Jones, Ph. D.
Education Program Consultant II
Office of Charter Schools
HR Webinar Information - Licensure requirements, resources, and more for Charter School leaders
Once a month, Dr. Tom Tomberlin and his team provide State Board of Education and legislative updates to the human resources contacts in Public School Units (PSUs) across the state.
All sessions are 10:30-11:30AM
February 3
March 3
April 7
May 5
June 2
July 10 (Monday)
August 7 (Monday)
September 8
October 6
November 3
December 8
Link to Join:
Kim Evans' Personal Room
https://ncgov.webex.com/meet/kimberly.evans
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Simple, modern video meetings for everyone on the world's most popular and trusted collaboration platform.
ncgov.webex.com
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Join by phone
+1-415-655-0003 US Toll
Access code: 619 435 814
Kim Evans Program Coordinator, PEPSC Office of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
Other Resources from DPI and beyond
NCCAT Charter Connections Program at Ocracoke
Event location
2 Irvin Garrish Hwy, Ocracoke, NC 27960
Event Date and Time
February 13, 2023 - February 17, 2023
How can charter school teachers build networks of support for schools, staff, and students? With each charter school operating as an independent LEA, how do we form communities with other charter school educators to share best practices and increase community support? Explore how teachers can better advocate for their specific school and charters in general and how to develop your own leadership style to help support school initiatives. Learn best practices in connecting students to digital learning and student leadership development through exploring personalized, project-based and flipped learning. Discuss ways to model these practices in your schools. Using a “make and take” model, participants will have time to develop a communication or networking plan, digital lessons, and project-based modules to share with your school.
CLICK HERE TO APPLY
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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