NC SIS Weekly Email Bulletin

North Carolina Public Schools sent this bulletin at 01/25/2023 04:35 PM EST

January 25, 2023

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Digital Teaching and Learning

DISTRICT SUPPORT

NC SIS Weekly Email Bulletin

Topics in this issue:

1. Portrait of a Graduate

2. OCR/CRDC - SY21-22 Civil Rights Data Collection Information

3. Register for Home Base Meet-Ups 2022-2023

4. Early Grads Processing

5. New Technical Contact PowerSchool IPT Certification in February 2023

6. PowerSchool Upgrade

7. Webinars, Recordings and Trainings

New Self-Paced PD Courses for Canvas

Schoolnet Self-Paced PD Course

Home Base Admin Course

8. Subscribe to Major Events Status Alerts

9. NCDPI Technology Support Center

10. Follow Us on Social Media

OCR/CRDC - SY21-22 Civil Rights Data Collection Information

Dear Coordinators,

Happy New Year! Please share with other staff as appropriate.  Read this message carefully.

The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022). Note: PSUs which were not open in the school year 2021-2022 will not participate in this collection.

To date, the Federal government has not published an official start date or requirements for the collection. The information from the Federal government may be published as late as the summer of 2023. NCDPI will notify PSUs once an announcement has been made.

Despite the delay in requirements from the Office of Civil Rights (OCR), North Carolina PSUs will move forward with data collection, following the documentation from the federal level provided for the school year 2021-2022. Understanding the time constraints posed by EOY, the plan will be to complete the collection phase of the CRDC well in advance of that time frame to allow for ample time for PSUs to verify, add and certify data in the federal submission system.

CRDC PowerSchool Preview Report

The CRDC PowerSchool Preview Report Submission Start and End Dates will be updated to March 1, 2023 to March 31, 2023. There is no need to run the report before March 1, 2023.

PSUs can begin to prepare for the SY21-22 CRDC by:

Updating the CRDC LEA and School level screens in PowerSchool.
Verifying or updating the CRDC Coordinator contacts are recorded in EDDIE
- As a reminder, all PSUs must have at least one CRDC Coordinator contact in EDDIE

Ensuring Section 504 data for SY 2021-2022 has been recorded in the Special Programs section of PowerSchool.
- Use the Enrolling Students in a Special Program guide to add student records.
- PSUs using third party applications for Section 504 will be required to submit Section 504 data to the CRDC on their own if a record is not added to PowerSchool.
- Section 504 Designation guidance is provided at the local level. Please contact the PSU 504 Coordinator with any questions.

PSUs will be required to gather and submit the following data for the CRDC:

Review and collect data using the SY2021-2022 CRDC School Form for the following survey questions:

OFFN-5: Offenses -Number of Incidents Committed by School Staff
OFFN-6: Offenses -Allegations Against School Staff (Resignation or Retirement)
OFFN-7: Offenses -Allegations Against School Staff (Determined Responsible)
OFFN-8: Offenses -Allegations Against School Staff (Determined Not Responsible)
OFFN-9: Offenses -Allegations Against School Staff (Determination Pending)
OFFN-10: Offenses -Allegations Against School Staff (Duty Reassignment

Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.

Want information about the CRDC, but are not the CRDC Coordinator contact? Add your information here: 2122 CRDC – Info Only Contacts List

Register by Jan. 27th for Home Base Meet Ups Feb. 6-9

Please register by Jan. 27th for Home Base Meet Ups Feb. 6-9 to reserve your catered lunch choice! HBMUs are regionally based, face-to-face for networking, sharing of information, and learning.

Please share this Home Base Meet-Up Information and Registration link with PSU lead contacts for PowerSchool, Schoolnet, Canvas, Learning.com, #GoOpenNC, and NCEES.

Late registrations will be accepted through the week of this event. To secure a lunch choice (Regular, Vegetarian or Gluten Free Meal) register by Jan. 27th.

The Home Base Team will begin the HBMUs in the western part of the state and travel east throughout the week. Meeting dates and locations are listed below:

Feb. 6 - NW/W - Rutherford Co. - Rutherford County Schools - 382 W. Main Street, Forest City, NC 28043
Feb. 7 - PT/SW - Randolph Co. - Randolph CC - 413 Industrial Park Avenue, Asheboro, NC 27205
Feb. 8 - NC/Sandhills - Bladen County - Bladen CC - 7418 NC Hwy 41W, Dublin, NC 28332
Feb. 9 - NE/SE - Martin County - Innovation Campus - 411 East Blvd., Williamston, NC 27892

All meetings will begin at 10:00 a.m. and end at 3:00 p.m. You are free to attend any of the meetings according to your availability and proximity.

Meeting Goals:

Foster positive, productive field-based relationships with stakeholders
Elicit feedback from the field to inform state-level decision makers
Provide coordination between different DPI-based groups that serve end-users of Home Base Products
Communicate product-specific information to PSU personnel

Early Grads Processing

The Home Base team has updated the Early Graduate Process QRD due to recent system changes with the transfer out process. Please be sure to review the updated QRD when processing your early graduates. PS QRD: Early Grauate Process

New Technical Contact PowerSchool IPT Certification in February 2023

Registration Closed. The max number of registered attendees has been reached.

You may click here to register for the waitlist.

In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from February 20-24, 2023. Seats are limited and will fill up quickly, please register as soon as possible.

This training will span five full days.
Participants will have 90 days to take and pass the required certification test after training.
Each PSU is allowed a certain number of technical contacts based on their ADM.

If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

Those who can attend the DPI offered IPT Training include:

Anyone who is replacing a certified technical contact for their PSU.
A local charter school employee, not employed by a third-party company and has not previously attended IPT training.

Those who cannot attend this training are:

Third-party Charter school SIS management company employees
PSUs wanting additional technical contacts above their desired allocation
Anyone who has attended training previously.

Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.

Those who are eligible for this training session, please fill out the registration form.

PowerSchool Upgrade

A PowerSchool Upgrade has been tentatively scheduled to take place during February 2023. This will be an upgrade from the current 20.11.4 to 22.11.0. Prior to this upgrade intensive testing will take place with the QA team. There are several new functions as well as changes. If you chose to not use the New Experience view or your users chose to not use it, that option will no longer exist once the upgrade takes place.

PS Release Notes for versions 21.x and 22.x can be found at : PS Release Notes

New Self-Paced PD Courses for Canvas

Digital Teaching and Learning is excited to share two new self-paced professional development courses on the LMS, Canvas.

Growing with Canvas - The Growing with Canvas course is a “Level 1” introduction to all things Canvas.
Diving Deeper with Canvas - Educators more familiar with the LMS can utilize the Diving Deeper with Canvas course for specific training on personalized learning, feedback, and course design.

If you are interested in these PD opportunities, enrollment information can be found in the NCEES Self-Paced PD Guide.

Schoolnet Self-Paced PD Course

The Continuing to Keep It Simple in Schoolnet 24 course is a “Level 1” introduction to all things Schoolnet. If you are interested in this PD opportunity, enrollment information can be found in the NCEES Self-Paced PD Guide.

Home Base Admin Course

Feedback from PSUs identified a need for resource hubs for the Home Base products. The product managers have created Admin Resource Courses for each area. These resource courses are located in the NCDPI Canvas instance.

Please visit these courses. Below are the steps to enroll:

How to access these resources:

Sign in to the Blue Canvas icon within NCEdCloud
Using the Global Navigation (on the left), click the Home Base Resources button
On the menu that opens, select the course(s) you would like to enroll into
After enrolling, the course will appear on your Canvas Dashboard

Access for PSU PowerSchool SIS Admins

Any PSU PowerSchool SIS admin who does not have access to the NCDPI “Blue” Canvas located in the NCEdCloud portal and would like to have access or grant access to data managers within their PSU, please complete the form below. In this form, you can enter up to 5 accounts manually or upload a CSV/Excel file if you have more than 5 account requests.

If you have any questions, please get in touch with Corey McNeill.

Link to Form

Other Information:

Feel free to provide feedback on these courses. They all contain a feedback button on their homepage.
We will continue to update these courses as more product information becomes available

Subscribe to Major Events Status Alerts

Click the following link to subscribe to the Major Events Status Alerts and receive notifications of outages, wide-spread performance issues, downtime for maintenance, and high impact application issues that affect all instances.

Note: Notifications will be received for all PSUs in the state and cannot be limited to a single PSU.

NCDPI Technology Support Center

NCDPI's Technology Support Center continues to meet your support needs for:

Schoolnet
NCEES/Unified Talent
Staff & Student UID (eScholar)

Support availability:

Web (NEW URL): https://ncgov.servicenowservices.com/sp_dpi - 24/7

Phone: 919-716-1840, Monday - Friday, 7 a.m. to 4 p.m. (excluding state holidays)

Technical support for SIS needs is handled directly by PowerSchool Support using chat, phone, or by opening a case ticket.

Follow Us on Social Media!

These messages will include upcoming changes, tips, and even hidden treasures within each product to make your job easier. If you are not following us on Facebook, Instagram and Twitter, click on the links below and begin today! Make sure you share this information with other staff within your school.

Instagram: @nchomebase Facebook: @nchomebase Twitter: @nchomebase

Remember to visit the NC SIS website for additional information including webinars and training documentation. Follow us on twitter @NCHomeBase.

NC SIS

NC Department of Public Instruction

Education Building, 7th Floor North

301 North Wilmington Street

Raleigh, NC 27601

Email: home_base@dpi.nc.gov

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