OCS Weekly Newsletter for May 7, 2021

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6307 Mail Service Center, Raleigh, NC 27699-6307  

Weekly Newsletter- May 7, 2021

Graduation Requirements – Keep these up to date!

OCS recommends that each charter school serving high school grades levels review the state graduation requirements each year and make sure all school requirements are aligned. State graduation requirements are changed periodically as a result of statutory or SBE policy changes. Graduation requirements are based on the entrance year of students into 9th grade.


You can find the state requirements here. Our office recommends two years of foreign language as the University of North Carolina schools require two years of a foreign language during high school for admission. We also recommend mirroring your course names exactly as listed in the graduation requirements so there is no confusion. All schools are required to offer the Occupational Course of Study diploma.

Please be sure to keep EDDIE up to date!


Upcoming Events and Reminders!

Save the Date!


Pursuant to SL2021-7 (HB82) and SBE approval, each Charter School is encouraged to submit a School Extension Learning Recovery and Enrichment Program Plan. You will use a Qualtrics survey to facilitate the submission of your 2020–2021 plan. 

This survey is now open for submissions.

Please click here for the program submission survey.


  • Submit ONE survey per PSU.
  • You may leave and return to the survey at any time before the final submission of the plan.  However, you cannot edit survey responses once you press submit.
  • If you accidently press submit before you were ready, email lynne.barbour@dpi.nc.gov and ask for your submission to be reopened.
  • Once in Qualtrics look for the blue buttons in the bottom right to navigate through the survey.
  • After you submit the plan through Qualtrics, NCDPI and the Office of Charter Schools will review your plan.

Supporting documents can on be found on our Office of Learning Recovery & Acceleration webpage, here.

The Office of Learning Recovery

NC Charter Schools Advisory Board Meets Monday, May 10

The NC Charter Schools Advisory Board will meet remotely Monday, May 10, at 9 a.m. for its regular monthly meeting.

The agenda for this meeting is available online. The meeting will be live streamed

Questions regarding this meeting should be directed to NCDPI Communications at 984-236-2000.

OCS OFFICE HOURS Will Return Monday, May 17th at 11:30 a.m.

Join Us for Office Hours on Monday, May 17th at 11:30 a.m.

Here is the NEW OCS Office Hours LINKhttps://ncgov.webex.com/webappng/sites/ncgov/meeting/download/184509c605b64005a0671c573f999fe7?siteurl=ncgov&MTID=m63130db7d3357c89a7332d38b6921c79

Principal of the Year nominations deadline extended

We hear you!  The 2021 Charter One NC OCS Principal of the Year deadline for submissions has been extended to May 14th at noon. Please see this linked message that was sent to Board Chairs on April 11th with submission and process clarifications.  We already have a few amazing submissions!  Let’s get yours in…

Homeless Data Collection Submission Workshops Offered

Charter schools will be able to submit homeless data prior to the last school day during the 2020-2021SY.  Optional, virtual homeless data collection submission workshops will be offered by NCHEP during May and June to support homeless liaisons in charter schools with their submission of homeless data in PowerSchool. 

  • Workshops are not required but are offered as a support to any homeless liaison wishing to participate.
  • No registration is required to participate; simply join the session during the stated time using one of the links provided below.
  • Once the liaison successfully submits data he/she may leave the session.
  • Questions about the workshops should be directed to Patricia Lentz, NCHEP Program Specialist for Charter Schools.

May 2021

Virtual Data Submission Workshops

June 2021

Virtual Data Submission Workshops

May 11, 2021 – Tuesday

1:30 PM – 2:30 PM

Submit a “0” Student Count

Join Workshop Here

June 2, 2021 – Wednesday

1:30 PM – 2:30 PM

Submit a “0” Student Count

Join Workshop Here

May 12, 2021 – Wednesday

10:00 AM – 11:00 AM

Submit a Student Count

(Counts > “0”)

Join Workshop Here

June 3, 2021 – Thursday

10:00 AM – 11:00 AM

Submit a Student Count

(Counts > “0”)

Join Workshop Here


English Language Learners

The 2020-2021 ACCESS for ELLs data validation window for Public School Units (PSUs) opens May 18th and closes June 1st. Data validation is the time after testing and before reporting when PSUs can review student data in WIDA AMS. Please open and save the Data Validation Information Guide for:

  • A link to a prerecorded presentation on steps for completing data validation (password is Datavalidation2021)
  • A link for Q&A sessions that will be held May 4th (2:30 - 3:30 pm) and May 7th (8:30 - 9:30 am) to ask any questions that may come up after viewing the recorded webinar
  • A link to the slides used in the presentation with tips for successful data validation
  • A link to Office hours that will be held Monday-Friday from 8:30 am - 9:30 am during the week of May 24th - 28th

Please email Susan Walz for any additional information.

New in NCEES - Premium Library will be live soon!
You are invited to Preview Premium Library and what it has to offer to expand your educators online professional learning opportunities.
Premium Library consists of high-quality, self-paced professional development courses from trusted professional learning vendors.
Located in the NCDPI Home Base NC Educator Effectiveness System (PowerSchool Unified TalentTM Professional Learning) the Premium Library offers topical trainings. 
Select free or pay-by-seat courses that address the needs of all learning environments including Remote Online Teaching, Social Emotional Learning, Compliance and Classroom Technology. Learn how to easily search, purchase, assign, and track professional development that will meet your educator's growth goals.
Join NCDPI and PowerSchool to learn more and ask questions about Premium Library by clicking the webinar link on the date and time of your choice below. 
Please forward/share with your Professional Development Teams as they prepare and plan local PD offerings for the upcoming school year 2021-2022.
NCDPI & PowerSchool Premium Library Webinar
Monday, 5/10/2021 from 2:00 PM - 3:00 PM
Presenter: Sean Vair, PS Sr. Educational Impact Consultant
NCDPI & PowerSchool Premium Library Webinar
Wednesday, 5/12/2021 from 10:00 AM - 11:00 AM
Presenter: Sean Vair, PS Sr. Educational Impact Consultant
We realize this is short notice and webinars will be recorded, then both emailed to you and posted on NCEES Information & Resources site within a week after the live sessions. Questions? Please contact Cami Narron, cami.narron@dpi.nc.gov.
Cami Narron, Education Product Consultant 
NCDPI DTL/Home Base 984-236-2956

NC Ed Corps

NC Education Corps recruits, trains and deploys corps members who are hired by North Carolina public schools to help accelerate learning recovery. Moving into the 2021-2022 school year, Education Corps members will work as high-impact literacy tutors in elementary schools, helping K-3 students build phonemic awareness and phonics skills.


PSUs can apply to partner with NCEC for the 2021-2022 school year through www.nceducationcorps.org by May 20, 2021. PSUs are encouraged to contact the NC Education Corps team as soon as possible to discuss partnership details prior to submitting an application.


For more information, contact John-Paul Smith, Executive Director, at john-paul.smith@nceducationcorps.org or Pam Hartley, Director of School Partnerships, at pam.hartley@nceducationcorps.org


Partner with North Carolina Education Corps to Accelerate K-3 Literacy Recovery--applications due May 20

Since launching in September 2020, NC Education Corps (NCEC) has partnered with 20 North Carolina public school units to recruit, train, and support over 200 corps members who are supporting students and school personnel as tutors, mentors, and contact tracers.

Charter School Nursing Services Survey


Please take a moment to complete this brief survey on school nursing services in charter schools. The questions are normally a component of annual compliance reporting done by charter schools each May, which is waived this year due to challenges that were created by the COVID-19 pandemic during the 2020-2021 school year. Your responses are helpful to the Office of Charter Schools in supporting the need for nursing services.


Please complete one survey per school no later than May 28, 2021. Questions can be directed to Annette.Richardson@dhhs.nc.gov or 252-339-3009.



New Charter School Leaders VIRTUAL Institute 2021

June 8th & 9th, 2021
Cohort 2021 new charter leaders (heads of school) are required to attend this two-day VIRTUAL institute. Please register at the link here.  BOD members are also welcome and encouraged to attend.

Weekly Top Ten-May 6, 2021

Follow-Up for Monthly NCDHHS Joint COVID Call

            Effective April 30th, per Executive Order 209, Schools may lift mask restrictions when outdoors.


NCDPI COVID Updates Webinar Tuesday, April 20

NCDPI Agency Horizontal Logo

Superintendents and Charter School Directors, 

Please find the attached memo on Testing and Accountability Training. 

Thank you, 

Dr. Catherine Edmonds, Deputy Superintendent
Office of Educational Equity

Dr. Tammy Howard,  Director
Division of Accountability Services

Dave Machado, Director
Office of Charter Schools

State Mental Health Policy Resources


The policy webpage, linked here has a recorded session that walks though the policy, website, and real-life examples from districts at the end of the video.  At the bottom of the page is a blue button that loads the video. 

4/22/21 Charter Leader's Call Recording

MEMO - Alternative Schools’ Modified Accountability System Options

2021-2022 Home Base Opt-in Process Update

The NC DTL Home Base team is preparing to open the 2021-22 Home Base Opt-in Process during the month of May. The opt-in tool has been taken offline and will be returned to service by mid-May.  Finance officers and charter school directors will be notified when the tool is returned to service and available for opting into Home Base.

Integrated Academic and Behavior Systems

May 7, 2021 

The IABS Team is available to guide your school in learning  more about Social and Emotional Learning (SEL).  We are increasing statewide support by participating in the work  of the NC  Social and Emotional  Implementation Team that represents multiple divisions within DPI as well as additional agency partners. As you get started in your SEL work, our  recommendation  is that you explore the SEL 3 Signature Practices, through the use of these resources that will enable you to:

  1. adopt the 3 Signature Practices as part of your meeting culture/norms
  2. utilize these practices in both student and adult learning environments

Within our team, we have committed  to the regular use and support of these 3 Signature Practices. We would be delighted to support you with installation of these practices that when carefully chosen, effectively facilitated, and thoughtfully debriefed create a solid foundation of safety, consistency, and joy in adult and student learning environments.

Please contact your IABS Consultant for support.


Charter school leaders,

Please thoroughly read the memo, Justification Required for Exceeding 1.0 Percent Participation in the Alternate Assessment, from Dr. Catherine Edmonds, Dr. Tammy Howard, and Ms. Sherry Thomas.

Conference Information - Dual Enrollment: Accelerating Educational Attainment

The North Carolina Community College System, in partnership with the North Carolina Department of Public Instruction, the SERVE Center at UNC-Greensboro, and the RAND Corporation, is hosting the Dual Enrollment: Accelerating Educational Attainment conference. This virtual conference will focus on lessons learned from both practitioners and researchers about expanding access and equity and preparing students for success in dual enrollment courses. Space is limited and the first 1000 registrants are free, so register now!   We encourage you to spread the word to the appropriate individuals in your district.

Monthly Update: NC Healthy Schools

Hello District Directors and Coordinators of School Counseling,


Please find below the latest NC Healthy Schools section updates with lots of information to help support your work. 


Additionally, Pachovia Lovett and I wanted to also share with you that the School Mental Health Policy web pages are continually being updated.  Recently added was a video tour and an outline for School Mental Health plans located on the bottom of the landing page.  Also, the Canvas courses have been released and can be accessed through Canvas Commons.  This guidance document can assist PSUs in loading the courses and making them available to school personnel.   As with all the training options listed, the Canvas courses are not mandatory and only serve as an option should you need it.  


Dr. Sarah Reives, NCCU, graciously agreed to join me online this week and last week to conduct a four-hour Trauma-Informed Practice for School Mental Health training for school counselors (some school social workers joined us, as well). If you have school mental health affiliated personnel who would be interested in viewing the training and accessing the handout, those will be available on the NCDPI School Counseling Google Site Archived Webinars and Trainings page soon (the handout is already there, but the recordings are taking time to process and upload).

Exceptional Children Division

Resources Galore

School Business – May 7, 2021

NC SIS Weekly Email Bulletin

Upcoming PD webinar - Setting Students Up for Success: Engaging Practices for Course Design

NC Center for Safer Schools NEWSLETTER - May, 2021

STEMtastic News - May 2021

Monthly Update: NC Healthy Schools

DTL Insider - April 23, 2021

April 15, 2021 - Home Base Bulletin

AP/IB Update - April 2021

April 2021 From the Board Room

2019-2022 Allotment Policy Manual for Funding that is Pandemic Related

Announcing the First Annual Student-Led Computer Science Virtual Summit May 15th- Student Registration

Resources for GLE, NC's Seal of Biliteracy

Let’s Get Ready! A Family’s Guide to Support Kindergarten Readiness

25th Anniversary Art Contest Entries Due May 1st

Digital Learning Standards Course for 2021

Advancing Social and Emotional Learning (SEL) as a Lever for Equity and Excellence - Equity Insights Report

Office of Charter Schools (OCS) Updates



SLA 1 - Summer School Guidance & Policy Recommendations - 


SL2021-7 requires each LEA to develop a school extension learning recovery and enrichment program.  Charter schools are encouraged to submit a plan for grade levels served by the school.  The program is to exist outside of the instructional calendar, meaning it cannot be an extension of the 2020-2021 academic year and must conclude prior to the beginning of the 2021-2022 school year.  For year-round schools, the program can be extended through October 1, 2021 by providing the program during track-out periods.  

Graduation Requirements – Keep these up to date!

OCS recommends that each charter school serving high school grades levels review the state graduation requirements each year and make sure all school requirements are aligned. State graduation requirements are changed periodically as a result of statutory or SBE policy changes. Graduation requirements are based on the entrance year of students into 9th grade.


You can find the state requirements here. Our office recommends two years of foreign language as the University of North Carolina schools require two years of a foreign language during high school for admission. We also recommend mirroring your course names exactly as listed in the graduation requirements so there is no confusion. All schools are required to offer the Occupational Course of Study diploma.

OCS Consultant Sites:

BRAND NEW Performance Framework Companion Site


Professional Learning 101


The Scoop With Coop-All Things Renewals 


Ready to Open/Planning Year

Other News about Our Charter Schools:

The 2021 People Helping People Charter Scholarship Winners Are:  DRUM ROLL PLEASE!!!!!

  1. Kathryn Karla Ximena Dukelow – Eno River Academy (NC State/UNC)
  2. Tray’von Malik Hanks – Henderson Collegiate (ECU)
  3. Kylie Lane Bradley – Thomas Jefferson Classical Academy (NC State)


The Gaston Gazette reports Piedmont Community Charter's new high school completed on Robinwood Road

TOY JWhite

Charter Schools were very well represented by Jeremy White, West Lake Preparatory Academy Kindergarten teacher and Charter Teacher of the Year 2021, at the Burroughs Wellcome Fund North Carolina Teacher of the Year awards April 9th. Jeremy is an alum of Elon University and UNC Charlotte, with 9 years of teaching experience, including several years teaching in Japan. He is also a published author. State Superintendent of Public Instruction, Catherine Truitt, recognized Jeremy and other NC regional candidates before announcing the 2021 NC Teacher of the Year, Ms. Eugenia Floyd, of Chapel Hill-Carrboro City Schools.

Purple Star Designation

OCS thanks and congratulates 5 schools recognized by the 2021 Purple Star Award for serving the families of those serving in our nation's armed forces:

  • Alpha Academy
  • Anderson Creek Academy
  • Northeast Academy for Aerospace and Advanced Technologies
  • Peak Charter Academy
  • Wayne Preparatory

Leadership Opportunities:

The NC Association for Public Charter Schools is seeking to recruit talented teachers and charter school professionals across the state. Virtual Career Fair on May 13th

Chief Academic Officer for North Carolina Cyber Academy

Carolina International School Principal

Raleigh Charter High School - Multiple Opportunities!

Magellan Charter 5th Grade Language Arts/Social Studies Teacher

The Magellan Charter School EC Teacher

Brevard Academy School Director

Lincoln Charter Human Resources Director

The Magellan Charter School Administrator

Old Main STREAM Academy School Principal

Old Main STREAM Academy Staff

Telra Institute Early-Tenure Teacher

Telra Institute Grade Level Lead Teacher

Socrates Academy - Multiple Opportunities!

Pine Springs Prep Middle School Principal

Cape Fear Center for Inquiry: School Director

Carolina International Art, PE, Biology, 6th Grade, Interventionist

Whom Should I Contact at the Office of Charter Schools?


Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal.  Clicking the link on our names will bring up an automatic email prompt. Thank you!

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools

Shaunda Cooper      984 236 2712

Consultant, Renewals & Stakeholder Support

Claire Porter              984 236 2707

Consultant, Planning Year & Ready to Open Process

Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance

Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework

Darian Jones           984 236 2705

Consultant, Professional Development

Melanie Rackley     984 236 2712

Consultant, Charter Applications

Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program

Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program

Davida Robinson   984 236 2878

NC ACCESS Subgrant Program Manager

Lakisha Robbins  984 236 2704

NC ACCESS Finance Administrator