OCS Weekly Newsletter for November 20, 2020

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6307 Mail Service Center, Raleigh, NC 27699-6307  

Weekly Newsletter- November 20, 2020

Please be sure to keep EDDIE up to date!


Upcoming Events and Reminders!

Save the Date!


If you received this email from Dr. Darian Jones: Urgent Action Needed: Federal Programs - Your Students have been Allocated Funding that Will Be Unavailable after November 30th - Unless You Act This Week, and haven't yet, now is your last opportunity through this CCIP link .

  • K-12 Social Studies Standards Draft 4 - Public Review through 12/4/20

Since July, the NCDPI team has been working to revise Draft 3 of the proposed Social Studies standards revisions to meet the changes requested by the State Board of Education. The changes made concern adding explicit language to articulate the inclusion of the voices and experiences of all people. 

The public feedback survey for Draft 4 of the K-12 proposed Social Studies standards revisions will be open November 16 through December 4. The feedback provided from these surveys will be used to create the final draft of the standards. Please share this information with teachers and leaders in your district in order to help us receive quality feedback. 

If you would like to review and offer any feedback, access Draft 4 Standards Refinement Survey.  Please be mindful this is an external link and will open in a new window or tab in your browser.  Be aware that within the survey there will be links to the Draft 4 PDF documents. You will need to open those in a separate window or tab to be able to review and use in order to respond to the survey. 

  • GPA and Grade Scale Automation Q&A for Charters

On Monday, December 7, DTL will be holding two Q&A webinars for the GPA and Grade Scale Automation. Details regarding these changes can be found in the 2021-2022 GPA and Grade Scale Automation memo. During this Q&A we will be reviewing the changes for the upcoming 2021-2022 school year within PowerSchool as well as providing an opportunity for LEAs and charter schools to ask any questions or concerns regarding any of these changes.  

Charter School’s Q&A Webinar – December 7 from 2:30-3:15 Webex Link for Charter School's

If you have any questions or concerns prior to this meeting please email brandon.young@dpi.nc.gov. 

Planning Year Session Three: Charter School Accountability & Operations

Wednesday, Jan. 27th 2021 at 8:30am-4pm

This is an online event.

Registration, opened November 1st

Professional DevelopmentReminder:  PowerSchool IPT Certification in February 2021

The Home Base Team will be offering a virtual IPT certification training from February 1-5, 2021.  This training will span five full days. Participants will have 90 days to take and pass the certification test after training. Each PSU is allowed a certain number of technical contacts based on their ADM. If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. 


NCDPI has created an IPT FAQ document  to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

Those who can attend the DPI offered IPT Training include: 

  • Anyone replacing a previous technical contact from their allotted number.
  • A local charter school employee who is not employed by a data management company. 

Those who cannot attend this training are: 

  • Charter school data management company employees
  • PSUs wanting additional technical contacts above their desired allocation
  • Anyone who has attended training previously and failed the certification test. 

Note: Anyone who is not eligible for this training will need to arrange training and/or certification directly through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.   


Those who are eligible for this training session, please fill out the registration form.


Thank you,


Yolanda Wilson
NC Department of Public Instruction
Digital Teaching and Learning

2021-2022 Calendar Reminder

We have been receiving inquiries about the 2021-2022 school calendar. As a reminder, the remote learning days were required in law for the 2020-21 school calendar year only.  We will wait for the General Assembly session starting January to see if they make changes to the requirements for the 2021-22 school calendar.

IMPORTANT: COVID State PRCs will close as of December 30, 2020


To help recap important news of the week, we are pleased to bring you the NCDPI COVID-19 WEEKLY TOP TEN.   The link does not change.  New content is added to the top of the document weekly.  

*Note, due to the holiday, there will not be a Top Ten issued next week.

Here’s a preview:

10. Education Matters Features NC CTE
Governor Cooper Kicks Off 4th Annual Governor’s School Supply Drive
8. 2021-2022 Calendar Reminder
7. Interesting Read-What Principals Have Learned From COVID-19’s ‘Stress Test’
6.  25th Annual American Indian Heritage Celebration, coming virtually on Friday and Saturday!
Looking for COVID-19 testing?
4. Holiday Guidance Packets & Flyers-Best Practices from DHHS
3. New Tool - COVID-19 County Alert System (11.17.20)
2. Reminder: PPE Allowable Expenses
1.  NC PRO-OSBM Offer Office Hours for Technical Support

Please note that the state COVID WEEKLY TOP TEN is not compiled with charter schools primarily in mind, or written by OCS. Charter schools retain flexibility by law, including but not limited to the issuance of emergency leave. If you ever have any uncertainty about a requirement, please reach out to the Office of Charter Schools.

Immunization assessments extended to December 30, 2020

The requirements to submit a certification of immunization and a school health assessment will be reinstated on December 1, 2020.  The 30-day grace period will end December 30, 2020, or 30 calendar days from the child’s first date of attendance, whichever is later, after which point a student would have to be excluded from in-person and remote learning until compliant with requirements. Schools will have until February 1, 2021 to file annual immunization reports. 



EDNC - Perspective | COVID-19 through the eyes of one principal

NCDPI Agency Horizontal Logo

Superintendents and Charter School Leaders,

Please see the attached memo, 2020-21 Testing & Accountability Update, from State Board of Education Chairman, Eric Davis.

Thank you for attending the 2020-2021 Purple Star Application Overview Webinar. Links to the recordings and other helpful sites are provided in this attachment. For questions, please email Angie.Mullennix@dpi.nc.gov.

Please see the attached memo regarding changes with automation of GPA and Grade-Scale beginning with the 2021-22 school year.

Please send the attached memo, Summer Programs 2020–21, from Dr. David Stegall and Dr. Tammy Howard to all Charter School Directors.

Please see the attached memo, K-3 Formative and Diagnostic Assessment Data Sharing, from Deputy Superintendent, Dr. David Stegall and Director of K-3 Literacy, Dr. Tara Galloway.

As outlined in the attached memo, K–3 Formative and Diagnostic Assessment Data Sharing, public school units (PSU) are required to submit student assessment data from the selected Read to Achieve diagnostic assessments for K–3rd grade students. The suggested method for this data collection is submission of the data by the vendor.   If PSUs choose to provide the data to NCDPI instead, the attached directions should be used.

 Direct any questions concerning the assessment data to your NCDPI K-3 Literacy Consultant.  Direct any questions about processing the data files to your Regional Accountability Coordinator.


Important Info Update from the School Financial Reporting Section

What’s New – FY 20-21

Please check out the What’s New section of DPI’s website at https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services.  It will provide you the latest information about the COVID funding and Teacher and Instructional Support Bonus.


COVID Funding

Review the COVID Allotment Policy manual 2020-21, which reflects which COVID PRCs charters are eligible.

If you have COVID funding questions, please contact Sue Holly at susan.holly@dpi.nc.gov.

Exceptional Children Division

Memo: The 2021 Session of the North Carolina Governor's School
Superintendents and Charter School Leaders,

Please review the below memo, The 2021 Session of the North Carolina Governor's School, from Dr. Beverly Emory, executive director of the Leandro Implementation, and Sherry Thomas, director of the Exceptional Children Divison.

Digital Content & Canvas Grant Applications - Now Open!

Digital Teaching and Learning held an information webinar regarding PRC 165 (Digital Content) and PRC 166 (Canvas), on Friday, Nov. 13, 2020. Grant applications are now open for both PRC's and due by 5pm on Friday, December 11, 2020.


You can view the webinar recording at: https://www.youtube.com/watch?v=RRiI2V1EIz0.


The accompanying slide deck can be accessed at: https://bit.ly/prc165and166slides.


Application links:   PRC 165 (Digital Content)        PRC 166 (Canvas)


Please view our Funding and Resources page for additional information and links to help you with the application process.


If you have questions about PRC 165, please reach out to Jill.Darrough@dpi.nc.gov.


If you have questions about PRC 166, please reach out to Pamela.Batchelor@dpi.nc.gov.

Resources Galore:


This week, Education Matters, hosted by the Public School Forum of NC will feature NC Career and Technical Education!  For more information, visit: https://www.ncforum.org/educationmatters/ .  The show will be available online and air on television at these times:

  • Saturday at 5:30 AM & 7:30 PM, WRAL-TV (Raleigh/Durham/Fayetteville)
  • Sunday at 8:00 AM, FOX 50 (Raleigh/Durham/Fayetteville)
  • Sunday at 6:30 AM and Wednesday at 9:30 AM, UNC-TV’s North Carolina Channel (Statewide).
  • The North Carolina Channel can be found on Time Warner Cable/Spectrum Channel 1276

Linked is the CTE Collaboration Stations document to be shared with respective staff members. The CTE Collaboration Stations provide opportunities to collaborate on best practices, strategies, ideas, and resources for teaching and delivering services. The document includes collaboration station titles, times, and key points of contact.

Division of School Business

K-12 Education Legislative Update - November 9, 2020

Reminders from our NC AP Partnership - AP Exam orders

New standards mapping resource for SEL from the NC SEL implementation team

Advancing Social and Emotional Learning (SEL) as a Lever for Equity and Excellence - Equity Insights Report

DTL Insider 11/20/2020

Nov. 19, 2020 - Home Base Bulletin

NC SIS Weekly Email Bulletins

Monthly Update: SIS and NC Healthy Schools

November 2020 - AP/IB/CIE Update

CSI Connections Newsletter

NC Homeless Education Program

Global Education Newsletter: International Education Week & More!


November 2020: Social Studies Update

November K-12 Mathematics Monthly Update

November Science Update

November 2020 From the Board Room

NCDPI School Counseling Updates October Newsletter

2021 NC Governor's School Announcement

NCDPI Webinar Series: Integrating SEL in the Content Areas

Fall 2020 NCStar Professional Learning Opportunities

Digital Learning Standards & ELA Standards Crosswalk - New Resource

November - December 2020: World Language Opportunities

Please Help Announce the Senate Youth Program Opportunity through December 6th

November 2020 ESL/Title III Update

LinguaFolio: Middle of the Year (MOY) Webinars

DL/I Discourse: IHE- Strategies for Online Academic Language Learning for DL/I

NCDPI December Performances: Keep Sharing the Joy!

Sign Up for November NCELAReads Now Open!

"Civil Rights in American History" presented by Hillsdale College

Office of Charter Schools (OCS) Updates



Following up on a question from Monday's Office Hours:

With the CARES funding, can money be encumbered and paid out after the September deadline?


With PRCs 163/164, schools can encumber an expense up to Sept 30, 2022 and pay down their expenses through December 2022. However, they cannot encumber new expenses after September 30, 2022.


Encumbered by September 30, 2022

Liquidated by December 31, 2022

Please don't miss this information for the EC Child Transfer Count: https://docs.google.com/document/d/1I4GhEYxm1OY6Kgs4vt1CgnUgjhH4iy4ufMltBlw4-jE/edit?usp=sharing


Melissa Dearman is the technical contact for any inquiries on this.

Wilmington School of the Arts shares an example COVID timesheet

If your school could use a double wide modular unit for free to anyone willing to pick it up, contact lkroeger@unionacademy.org

Professional Learning, RTO, and Renewals Newsletters

BRAND NEW! Professional Learning 101


The Scoop With Coop-All Things Renewals 


Ready to Open/Planning Year




The NC Advancing Charter Collaboration and Excellence for Student Success (ACCESS) Program is excited to announce its application launch today, November 13, 2020. The NC ACCESS Program was established in 2018 through a Charter School Program (CSP) Grant, a competitive federal grant issued annually to states, LEAs, and charter schools. The grant is designed to help charter schools meet the needs and close the achievement gap of educationally disadvantaged students, and help support the development, expansion, and replication of high-quality charter schools. The NC ACCESS Program was awarded $36.6 million dollars to help support this goal. Explore all parts of the NC ACCESS Program on our new website.


About 90% of the charter school program funds are allocated for subgrants, and these subgrants are available for charter schools that fall within one of the four categories: Planning and Implementation, Implementation Only, Expansion, and Replication. Awards can range up to $1.25 million. Over the duration of 5 years, the NC ACCESS team plans to award 60 subgrants. Currently, 42 awards have been granted over the course of two cycles.


The NC ACCESS team is holding several live (virtual) recruitment and application training sessions from October 2020 – January 2021 to assist prospective applicants with the subgrant application process. Please note, these are separate trainings: the informational session will outline the NC ACCESS Subgrant Program and its requirements, and the application training will provide in-depth support on completing the full application. Sessions with no registrants will be cancelled 24 hours prior to the training. Learn more and view the full training schedule on our website or register for a training here. The first application training will be held on Thursday, December 3, 2020 from 2:00 p.m. – 4:00 p.m.


If you have further questions, please contact the NC ACCESS Program at NCACCESS@dpi.nc.gov. We look forward to your participation!




Leading Equity-Based MTSS for All Students 1st Edition

NC ACCESS Program Reading List featured Monthly

Leading Equity-Based MTSS for All Students 1st Edition

Amy McCart and Dawn Dee Miller 

Ensure that Every Child Achieves Academic and Social Success 


An equity-based multi-tiered system of support (MTSS) helps school teams engage all students across the full range of learning needs. MTSS ensures that the vision of equity for every student is achieved, with high expectations and quality instruction, while not straining a school’s budget or personnel. This strategy filled book teaches you how to  • Engage all students in learning through an equity-based approach   • Analyze and utilize your resources  • Apply strengths- and evidence-based principles for implementation  • Incorporate effective tools to systematize MTSS

Other News about Our Charter Schools:

School flooding Corvian

WSOCTV reports - 'Totaled’: Charter school raises funds for teachers after floodwaters destroyed cars


"The school launched a teacher assistance fund to help the teachers. Click here or here or here to help."

Alpha Visit


Alpha Academy hosted the event, joined by Mr. Machado and Dr. Oneal!

Torchlight Academy hosts White House dignitaries to celebrate black led schools of choice

Torchlight Academy hosts White House dignitaries to celebrate and advocate black led schools of choice

NECP US Cellular recognition

North East Carolina Preparatory School distributes
mobile hotspots to keep classrooms connected for
remote learning. Recognized in US Cellular Business publication for "A True Commitment to Education"

T74 Achievement Gap Closing

T74 Reports - Charters Close Achievement Gap With District Schools, Study Finds, With Black and Low-Income Students Making the Greatest Gains

Leadership Opportunities:

MINA Charter School – Lead Administrator

Telra Institute K-5 Director of Instruction

Brevard Academy EC Teacher

Pine Springs Prep Exceptional Children’s Teacher

The Exploris School K-8 ESL Teacher

Lake Lure Classical Academy Classroom Teacher K-12Curriculum Resource Teacher (CRT), and Assistant K-12 Principal

Socrates Academy Elementary school teachers, middle school ELA teachers, and middle school band teacher

Island Montessori Charter School Instructional Coordinator

Whom Should I Contact at the Office of Charter Schools?


Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal.  Clicking the link on our names will bring up an automatic email prompt. Thank you!

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools

Shaunda Cooper      984 236 2712

Consultant, Renewals & Stakeholder Support

Claire Porter              984 236 2707

Consultant, Planning Year & Ready to Open Process

Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance

Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework

Darian Jones           984 236 2705

Consultant, Professional Development

Melanie Rackley     984 236 2712

Consultant, Charter Applications

Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program

Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program

Davida Robinson   984 236 2878

NC ACCESS Subgrant Program Manager

Lakisha Robbins  984 236 2704

NC ACCESS Finance Administrator