ECATS End-of-Year (EOY)
The 2023-24 EOY Process for the Home Base suite of applications will begin Friday, June 28. PowerSchool will be taken offline on Friday at 5:00 p.m. EOY processing and archiving of data will start then.
School year close-out files for ECATS will be pulled at EOY shutdown. This allows ECATS to have final data for the 2023-2024 school year.
During the EOY process, ECATS will remain available for use; however, data transfers between the systems will be turned off during this time. This means no new students will be added to ECATS, and no 2024-2025 student data will be updated in ECATS until the EOY process is complete, EDDIE data has been synced, and other data verifications have occurred.
Please watch for communication updates as this end-of-year process and setup for the beginning of the new school year takes place.”
Updates from School Business
SBS WEBINAR: SBS will be scheduling a webinar for next Thursday morning, June 20th at 8:30am.
Our topics of discussion will include Funding for FY 24-25, CSADM system update, Cash Request process for FY 24-25, Grant Year Accounting/COA for FY 24-25, and FY23-24 Close-out reminders.
Please join us for this important webinar.
SBS Summer Conference – Thursday, July 25th – Sheraton RTP. Hold the date. We will have a dedicated Charter School track as well as budget updates, ESSER Compliance and grant close-out information, Updates from several program areas, School Personnel, Operations, and School Business. Our conference is geared towards your financial and business operations and governance. Please join us and your colleagues. Registration information will be posted on our website soon.
CSADM System for June: Due to the change in the legislative funding model towards a Funding in Arrears model the JUNE update for the CSADM System is no longer required. The CSADM system will be used to gather projection information in January.
All PSUs are now funded based on the Prior Year Best 1 of 2 Actual ADM and then will be funded for growth based on the updated Best 1 of 2 Actual ADM in November annually. We will discuss during our webinar next week. The model is legislated and was adopted by the State Board at the March 6th meeting. Please refer to that report in the SBE materials as well as the most recent SBE meeting where we updated the applicable Allotment Policies related to that new legislated model. We will discuss these changes during our webinar and follow-up with some guidance documents.
Follow-Up and Clarification: Counselor & Principal Info Needed for Simplified Admissions Project
Public Information Officers and Charter Communication Leaders,
When we sent the below communication earlier [last] week, we mistakenly were under the impression that there was a "counselor" field for schools on EDDIE. As there is not a field for this role, please disregard the request to update high school counselors on EDDIE and instead encourage high school counselors sign up for the "High School Counselors (SPRING 2024)" listserv referenced below and in the initial email.
Please continue to check that high school principal information for your district is accurate on EDDIE. If you have questions on how to access or use EDDIE, please first refer to this help guide. If you are unable to login and need help determining who in your district is an EDDIE administrator or have further questions after referencing the help guide, please reach out to eddie@dpi.nc.gov. For any other questions on this request, please reach out to communciations@dpi.nc.gov.
We apologize for the error and confusion. We greatly appreciate your attention and time to this matter and are looking forward to this forthcoming opportunity for students!
Thank you!
The North Carolina Department of Public Instruction is collaborating with the UNC System on a simplified college admissions process that will roll out this fall. Details are still being finalized and will be shared with you as they become available.
To expedite the flow of information, we are seeking to update our listservs for high school counselors and principals. Please help us in this endeavor by making sure all high school counselor and high school principal information is up to date in the Educational Directory and Demographical Information Exchange (EDDIE) no later than Tuesday, June 25, 2024.
We recognize that this is a time of transition for school staffing and this information might change. Individuals may add themselves to the relevant listservs at any time by visiting https://public.govdelivery.com/accounts/NCSBE/subscriber/new. Under "Internal Lists," choose "High School Counselors (SPRING 2024)" or "Principals 6.25.24."
Please email communications@dpi.nc.gov with any questions.
Thank you!
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School Business June 14, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
Allotments Update
Allotments and adjustments scheduled to post by June 14th
- Federal Approvals to Date (Various PRCs)
Federal Planning Allotments:
- Federal Planning allotments for Grant Year 2025 funding are underway and scheduled for online publication on or by June 21st.
- The CCIP system is not yet ready to accept those planning figures. We anticipate that system being ready by the middle of July.
- The applications for these Federal grants should be available in the CCIP system and those should be prepared and submitted.
- The budget process will catch-up when the system is available.
- Remember these are for the GY 2025 funding which is not allocated until after October (Federal fiscal year). There is time this summer to get the budget submitted that will support your applications.
- If you have other questions, please contact your federal programs contacts.
- If you have questions on the impacts to your financial software, please contact your vendor.
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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06/24/2024
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SBS summer conference hotel rate
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04/05/2024
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06/24/2024
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Last day to request Federal Cash
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05/23/2024
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06/25/2024
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Last day to request State Cash
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05/23/2024
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06/30/2024
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June UERS data files due via eMFTS
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05/23/2024
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URGENT Allotments Update: June 3, 2024
Please be aware of the following items:
- An allotment was processed Friday, May 31st with caption: NR Retirement Funds
- These funds are 1-time funds and are non-recurring.
- They impact the non-position allotments and may be used as needed within those PRCs that received funding.
- Charter Schools received their portion of these funds in PRC 036. They may use these funds for any expenditure in that PRC.
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LEAs only: There will be NO pull-back (reduction of the allotment) in PRC 014 CTE Funding related to the Adobe Licenses for FY 23-24.
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We have Grant Year 2023 funds for PRC 060 and PRC 050 to allocate this week. Those funds will be applied against your expenditures for this year first at the end of the year which should allow more carryforward of Grant Year 2024 funding for the PSUs receiving these funds.
- You do NOT need to budget these additional allocations; it will be assumed they follow your current approved budget and will simply align on a pro-rata basis (you would add to your internal budget as may be needed but no budget amendment is required by the DPI Program staff thru CCIP).
- The intent is to allow for more GY 2024 funds to carryforward.
Federal Planning Allotments:
- Federal Planning allotments for Grant Year 2025 funding is underway. As soon as we have those allocations, we will provide those via the website and a workbook for everyone.
- The CCIP system is not yet ready to accept those planning figures. We anticipate that system being ready by the middle of July.
- The applications for these Federal grants should be available in the CCIP system and those should be prepared and submitted.
- The budget process will catch-up when the system is available.
- Remember these are for the GY 2025 funding which is not allocated until after October (Federal fiscal year). There is time this summer to get the budget submitted that will support your applications.
- If you have other questions, please contact your federal programs contacts.
- If you have questions on the impacts to your financial software, please contact your vendor.
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DUE THURSDAY; Annual Charter School Health Services Report and Section Two Report
The Annual Charter School Health Report opened May 1, 2024, and must be completed no later than June 20, 2024. A preparation worksheet is provided with the reporting criteria. All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here or below to access the worksheet. Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report requirements. You will use it as a tool to enter your information into the online survey system once the report opens.
North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety.
The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students. Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ). The survey opened May 1, 2024, and should be completed no later than June 20, 2024.
Charter school Health Services Report and Section Two Report
https://survey.alchemer.com/s3/7508279/389da0bccc22
Charter School Health Services Report and Section Two-Worksheet
https://surveygizmolibrary.s3.amazonaws.com/library/12181/09_CharterSchoolHealthServicesReportIntegrated_Section2_WorksheetF1.docx
The ML/Title III Team is looking for Charter Representation on the State Partners for Multilingual Learners (SPML) - Now Accepting Applications for the 24-26 Term
The SPML is a team of experts from across the state who work with the NCDPI's ML/Title III team to develop projects, comprehensive guidance, and other critical tasks to promote equitable access for Multilingual Learners (MLs) in North Carolina.
The SPML team, formerly known as the English Learners Advisory Council, is a testament to enduring commitment and evolving purpose. For more than a decade, its journey has been characterized by dedication to supporting the work surrounding multilingual learners (MLs). What began as a focused initiative has blossomed into a dynamic force for change, responding to the landscape of ML student needs.
For the 2024-26 term, SPML is prioritizing the ongoing efforts of the ELD Recognition Award and MTSS teams while also launching new subcommittees. These subcommittees will focus on developing guidance for progress monitoring of MLs and identifying best practices for serving ML students with an Exceptional Children (EC) identification.
PowerSchool CRDC SQL Reports for CRDC SY23-24
Current Year CRDC SQL reports have been added to PowerSchool. The report names begin with ‘CY’. These SQL reports have been updated to pull data from the 2023-2024 school year in preparation for the SY23-24 Civil Rights Data Collection. NCDPI recommends running and saving these SQL reports before EOY.
Important Note 1: The ‘CY’ CRDC SQL reports will only be accurate if run in the 2023-2024 school year in PowerSchool.
Important Note 2: The CRDC Reports that do not begin with ‘CY are only accurate for the SY21-22 collection and must be run in the PowerSchool 22-23 School Year.
CRDC SY2023-2024 Submission Dates Tentatively Scheduled
The next CRDC is tentatively scheduled to open in December 2024. Superintendents across the nation were messaged by the OCR during May informing them of the upcoming collection. All entities open in school year 2023-2024 will be required to submit data. When they have been updated, Partner Support at the federal level will publish updated LEA and School forms specific to the SY23-24 collection. Until the updated forms are published, it is recommended that PSUs use the SY22-23 documentation as their guideline for the collection. For more information, please visit the CRDC Communities website.
CRDC SY2023-2024 and Data Collected by NCDPI
Questions in SY21-22 that were optional will be required in CRDC SY23-24. NCDPI will collect and submit to the Federal Submission Tool the data available as identified in the document ‘CRDC 2021-2022 Collection by Entity ‘ located in The CRDC Canvas course. CRDC content in Canvas will be updated once information is available from the federal level.
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
The Home Base Opt-in Process is Open
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process is now open. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2024-25. Note: Only finance officers and charter directors/principals should opt-in for their PSU.
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Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for Fiscal Year (FY) 2024
The U.S. Department of Education’s Office of Elementary and Secondary Education’s Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for four Fiscal Year (FY) 2024 Expanding Opportunity Through Quality Charter Schools Program competitions in the Federal Register.
Please read below to learn about each grant opportunity. The competition webpage linked for each CSP program includes information on the pre-application technical assistance webinars, eligibility requirements, and a point of contact for each CSP competition, should you have any questions.
1. The NIA for the Grants to State Entities (State Entity) (ALN 84.282A) competition can be accessed here. Through this competition, the Department plans to award an estimated $46 million for new State Entity grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 13, 2024. For more information about this competition, please visit the FY 2024 CSP State Entity Grants Competition webpage.
2. The NIA for the Grants to Charter School Developers for the Opening of New Charter Schools and for the Replication and Expansion of High-Quality Charter Schools (Developer Grants) (ALNs 84.282B and 84.282E) competition can be accessed here. Through this competition, the Department plans to award an estimated $5 million for new Developer grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 24, 2024. For more information about this competition, please visit the FY 2024 CSP Developer Grants Competition webpage.
3. The NIA for the State Charter School Facilities Incentive Grants Program (SFIG Grants) (ALN 84.282D) competition can be accessed here. Through this competition, the Department plans to award an estimated $30 million for new SFIG grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on July 23, 2024. For more information about this competition, please visit the FY 2024 CSP SFIG Grants Competition webpage.
4. A link to the NIA for the second round of grants in FY 2024 to Charter Management Organizations for the Replication and Expansion of High-Quality Charter Schools (CMO Grants) (ALN 84.282M) competition can be found at the CSP CMO webpage. Through this competition, the Department plans to award an estimated $92 million for new CMO grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 27, 2024. The second round of FY 2024 CMO grants will be awarded by September 30, 2024.
The CSP is also seeking peer reviewers for its FY 2024 competitions. If you are interested in serving as a peer reviewer for any of these FY 2024 CSP competitions, please visit the Call for Peer Reviewers webpage. Serving as a peer reviewer is a great way to gain insight into the federal funding process and use your professional experience, content knowledge, expertise, and judgment to ensure the Department is funding the most qualified grant proposals.
SAVE THE DATE!!!
We are excited to announce that registration is now open for the final OLR ARP Convening. This year's convening serves as a dual-purpose platform: firstly, to celebrate the remarkable achievements of district and charter schools in leveraging ESSER funds and effectively fostering significant strides in education despite the challenges of the pandemic. Secondly, our aim is to equip PSUs with essential knowledge, and resources to sustain the momentum they've built post-pandemic with the aid of ESSER funding. Our ultimate goal is to ensure that every student, irrespective of background, continues to receive the support necessary to thrive academically, and transition successfully into their post-secondary pathway of choice.
There are two options for attendance: Thursday, June 20th or Thursday, June 27th. Please register for the option that works best for you. Use the form below to register for our summer convening at the SAS Institute in Cary, NC. Registration is limited this year!
Registration Link: https://go.ncdpi.gov/ARPSummer
The following adjustments have been made for the 2024 Summer Convening:
RISE 2024 Registration
Registration is open for the 2024 RISE Back to School Safety Summit. The Center for Safer Schools’ signature event will be held from Monday, July 29 to Friday, Aug. 2 at Cape Fear Community College in Wilmington.
RISE training focuses on the Resiliency, Information, Support and Empowerment needed when supporting children and adolescents in schools and communities. This training offers a variety of information sessions to participants covering the areas of bullying, suicide, opioid and substance use, critical incidents and other vital information about trauma and victimization among children and adolescents, and how these various dynamics impact school climate and school safety.
New for RISE 2024 is a parent/student component, which will be held (by invitation only) during the last two days of the summit. Training sessions will not be recorded and are closed to the media. However, media representatives are invited to attend on the opening day.
Click here to register. Information on the training schedule is forthcoming. Follow the CFSS on social media for more details as they become available. 
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
July 16 (Tuesday)
August 5 (Monday)
September 6
October 4
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Join by phone +1-415-655-0003 US
Toll Access code: 619 435 814
Kim EvansEducator Preparation Consultant & PEPSC SupportOffice of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
Home Base Opt-In Tool Update
The Home Base Opt-in Process Opened Friday, May 31st!
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process opened Friday, May 31st! Finance officers and charter school directors/principals may begin opting into Home Base for their PSU once the window opens. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2024-25.
Note: Only finance officers and charter directors/principals should opt-in for their PSU.
Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process. Questions may be directed to home_base@dpi.nc.gov or jennifer.causey@dpi.nc.gov
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The Dates are Set for Multilingual Leadership Meetings for 24-25!
Your insights and contributions are invaluable to our collective efforts to support MLs. Your participation in our quarterly ML Leadership meetings helps steer our program toward greater success. Please hold these dates and times on your calendar for the 24-25 school year.
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September 23-24, 2024: In-person meeting
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January 15, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
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March 26-27, 2025: In-person meeting
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June 5, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
We will follow up closer to the dates with details regarding the agenda, registration, location(s), and links.
State Board Approves ESSER III Funding for NCVPS Summer Program
The State Board of Education approved $2,000,000 in ESSER III funding for the NCVPS summer school program, making our online courses even more accessible to students across North Carolina. This funding will be shared with each district and charter school based on their 6-12 ADM. We encourage you to take advantage of this incredible opportunity!
To view the ESSER-funded allotments for your district or charter, please consult the Summer 2024 Enrollments Covered by ESSER III Funds spreadsheet. If you need additional seats above your designated allotments, please fill out this survey.
Our summer school kicks off on June 25. This remarkable opportunity offers students who might not typically have access to summer classes a chance to excel. Each summer, we witness a diverse range of students participating in our courses for various reasons. We are confident that this initiative will have a profoundly positive impact on your community, and we hope you make the most of it.
NCSBE Rulemaking Information
Below is a link to the website where we post information about SBE Rulemaking. It typically gets updated on the Friday the week after the SBE proposes a rule.
2024 School-Based Mental Health Policy Report
Dear Charter School Contact,
In accordance with North Carolina SL 2019-245 and SL 2020-7 and with State Board of Education Policy SHLT-003, each K-12 school unit is required to upload a copy of their School Mental Health Improvement Plan and answer questions in the School Mental Health Policy Report.
In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SMH policy questions. To make it easier for you to assemble your report information prior to going online, a Word version and PDF of the online survey is attached to this email. Please complete the online survey to submit your report.
The survey platform is setup to allow respondents to leave the survey and resume their progress later, so long as they return on the same browser where they started the survey and do not wait longer than a month to return to the survey. This feature works by placing a cookie on the respondent’s browser that keeps track of the survey progress.
The information needed to complete the SMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.
Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2024.
You can access the reporting portal through the link below.
2024 Healthy Active Children Policy Progress Report / School-Based Mental Health Policy Report
If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov.
We appreciate the time and energy spent in completing this report and look forward to reading each submission.
2024 Healthful Living Standards Approved by NC State Board of Education
On May 5, 2022, the NC State Board of Education granted permission for NCDPI to move forward with the review and revision of the K-12 Healthful Living standards, per SCOS-012.
The Office of Academic Standards’ Healthful Living team is excited to announce that the 2024 K-12 Healthful Living Standards were approved by the State Board of Education at their June 6th, 2024, meeting. The work was completed under the processes and protocols outlined in the NC Standard Course of Study Manual. The process included feedback from focus groups in each State Board region, one-on-one interviews, and responses to multiple surveys. Professional educators from across NC districts, charter schools, and institutions of higher education helped review the response data and revise the standards. Thank you to everyone who participated in the review and revision process.
The adoption of the 2024 K-12 Healthful Living Standards is the end of the first stage in the process, with the focus now moving to the “installation” stage. Over the 2024-2025 school year, NCDPI will be working alongside leaders from PSUs to ensure all stakeholders are aware of the new standards, have opportunities to review changes from the 2011 standards, and prepare for the new standards to be implemented beginning with the 2025-2026 school year. Please note, the current 2011 Healthful Living Standards will remain in place for classroom instruction and assessment for the 2024-2025 school year.
To support the start of the installation stage, the Healthful Living Team is preparing several documents to support school and district leaders.
The Healthful Living Team looks forward to working closely with PSU leaders over the coming months to support all stakeholders in preparing to implement the 2024 K-12 Healthful Living Standards beginning with the 2025-2026 school year.
Please be on the lookout for more information and details in the near future. Subscribe to the Healthful Living listserv and monitor the NC Academic Standards webpage to receive updates.
Health Education Standards
Health Education Crosswalk
Physical Education Standards
Physical Education Crosswalk
Burt Jenkins
Healthful Living Consultant / Athletics Consultant
Division of Academic Standards
NC Department of Public Instruction
(W) 984-236-2816
Burt.Jenkins@dpi.nc.gov
Important MEMOs:
Other Resources from DPI and beyond
NCAPCS Conference 2024: Registration and Keynote Speaker
Visit the conference section of our webpage HERE to get more information and register, sponsor or submit a proposal for a breakout session! It is literally one-stop shopping. We cannot wait to see you all in the Queen City as we celebrate the charter community's #CrowningAchievements! Registration is Still Open Now for NCVPS In-Real-Time Synchronous Program and Live Info Session
In-Real Time (IRT is the synchronous class delivery program for North Carolina Virtual Public School (NCVPS). The program model is a whole-class, middle school course, with required synchronous sessions with a NCVPS teacher. The IRT pilot for 8th-grade core instruction began in the Fall 2023 with selected schools. Course offerings were in 8th Grade ELA, Math, Social Studies, and Science. Currently, these course offerings have now been expanded to the 7th grade for the 2024-2025 academic year as a pilot for this grade level.
Additionally, IRT will continue to be offered for 8th grade in all core content areas for the 2024-2025 academic year through our catalog. The high school Math 1 course has been added as a course offering for the program. This program is designed to support instruction by providing a certified NCVPS teacher to work alongside a substitute or beginning teacher to provide quality instruction for students. For more information about the program please complete this interest form.
We will be hosting an informational webinar on June 5th at 10 a.m. and June 6th at 2 p.m. To attend, please register for one of the events here: June 5th at 10 a.m. or
June 6th at 2 p.m.
NCSSM Connect provides NC public high school students the opportunity to take tuition-free, honors-level, and AP NCSSM courses via interactive video conferencing. This format makes it possible for students to take advanced courses in STEM and humanities subjects while remaining at their local home schools. There isn't an application process to take NCSSM Connect classes.
School Counselor Cohort resource
Any school counselors who wish to network may share their information in this form.
You may also view the current list through this link.
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
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