NCDPI Celebrates the inaugural A.I.M. Conference, which had over 118 registered Charter School attendees!
8 Charter Schools presented, and the OCS NC ACCESS team sponsored a presentation by Phil Boyte that was attended by over 125 educators.
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Important CSADM and Enrollment/Grade Expansion Information – Read carefully and completely
- Phase 0 in CSADM is now open and will close December 3rd. This is a required submission by all charter schools in order to make initial projections for 22-23 enrollment/grade levels. Even if you are NOT requesting above 30%, you must enter your projection. ALL schools enter CSADM for all three phases.
- If your school anticipates making an enrollment request (over 30% for non-LP schools) or grade level revisions outside statutory allowances and/or charter application, the turnaround for materials will be very tight. You must submit all materials through Epicenter to OCS Consultant Ashley Baquero by COB November 30th. This is the only way a request will have enough time to get on the CSAB agenda for December 6-7. Following CSAB, the request will go to SBE for discussion in January with a final approval or denial in February. There is no way to speed up these type of requests as it requires SBE approval.
- If your school DOES NOT submit by the November 30th deadline, your school will go to CSAB in January with approval in March.
- OCS will receive a list of requests made through CSADM throughout the 11/8 – 12/3 Phase 0 period. Once that request is made, tasks will be assigned in Epicenter. Reach out to Ashley.baquero@dpi.nc.gov if you do not see the tasks (listed as “charter amendment”).
- Please review the linked PDF for more information and read the amendment instructions below
- Enrollment Increases over 30% (LP schools may not make this request) Instructions linked
- Grade Expansion Instructions linked
Amendment Check List
Please contact Ashley Baquero with questions.
School Business Division
RLIS Update: The planning allotments for RLIS have triggered the RLIS section to open in CCIP in the consolidated application and are ready to be completed by qualifying PSUs. Please reach out to Alex Charles or James Popp if you have any questions.
The Federal Programs Monitoring and Support (FPMS) division in collaboration with School Nutrition and the Office of Learning Recovery and Acceleration hosted a technical assistance webinar on ESSER II PRC 174 and 176-177 applications in CCIP 9/23/21. Please click here to access the recording of the webinar and use password: eKfweJA7, and here for the PowerPoint presentation to use as resources to complete the applications.
Please contact Dr. Lynn Harvey with questions in regards to PRC 174, and Lynne Barbour for PRC 176-177. FPMS will be processing the applications.
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School Resource Officer Census
As required by legislation (Session Law 2019-222, House Bill 75; § 115C-105.57), the NC Center for Safer Schools shall conduct an annual census of School Resource Officers. This year, there are 32 questions in the survey. Most are multiple choice questions, so it should only take a few minutes to complete. Responses are anonymous.
Please forward the survey link below to all School Resource Officers serving in your school(s) and request that they complete the survey by Friday, December 10, 2021. Thank you for all that you do to help keep our schools and the children of North Carolina safer and secure!
School Resource Officer Census
SURVEY DEADLINE: 11:59pm, Friday, December 10, 2021
Recent Memos and Need to Know
OCR/CRDC SY2021 - Update to PowerSchool Preview Report Expected
PowerSchool CRDC Preview Report Will Require Update
Thank you to the PSUs who reported anomalies in Out of School Suspensions. There is a discrepancy between the School Detail and School Aggregate reports for Out of School Suspension data. The discrepancy will impact the following survey questions:
- School detail – DISC-2, DISC -11
- School Aggregate – DISC-1A DISC-7c, DISC-7d, DISC-9c, DISC-9d, DISC-12
The PowerSchool vendor is researching the issue. Once root cause is determined, the report will be updated and will require a re-run to capture accurate data. Please continue to review the PowerSchool Preview Report but do not approve the report. NCDPI will notify all PSUs when the update is complete.
Please contact Terra Lynne Dominguez with any questions. For the purposes of the CRDC, you can book an appointment with Terra in the afternoons from November 1 through December 3, 2021. To book an appointment, click here.
ESSR Reminder
As a reminder, the 2021-2022 Eligible Schools Summary Report (ESSR) must be submitted in PowerSchool for all local education agencies (LEAs) and charter schools in North Carolina. All charter schools are required to report these data regardless of whether they accept any federal funds and the report is used to meet several requirements, such as School Report Card, CEDARS and Teacher Loan Forgiveness. Thank you in advance for your support.
Information regarding the data collection can be found here.
Announcing Learning Innovations: Fall Webinar Sessions for Educators
10 Tips to Make Canvas Work for You
November 18th, 11:00 am EST
Presented by Rob Caldwell, NCSSM Instructional and Information Designer
New Cybersecurity Standards: Why You Should Care
December 9th, 11:00 am EST
Presented by Charlotte Dungan, NCSSM AI Program Architect
Register here.
Other Important MEMOs from DPI:
Child Count Transfer System
The Child Count Transfer System is now open for transfers. We appreciate your patience while we prepared the system for the 2021-22 Fiscal Year. We ask that you please submit your transfers promptly to avoid missing the deadline.
Please be advised that the deadline for submitting transfers is November 30, 2021.
While the system has been open later than usual only those students that transferred within the first 60 days from the start of the school year can be transferred.
To access the HC Transfer system please click this link.
Should you have trouble signing into the HC transfer system, please contact Melissa Dearman.
Only individuals listed as Data Managers can submit the transfers. If you need to update the individual listed as your data manager, please click here and add or change them under your PSU. Should you have trouble accessing the document, please contact Khalilah O’Farrow-Boulware.
New Guidance: Maintenance of Public and Student Records
School leaders, the new retention and disposition schedule for Local Public School Units has been released, and this schedule also applies to charter schools. You can find it here. LPSUs will also need to use the General Records Schedule: Local Government Agencies to find the appropriate retentions for common records like HR and Legal, and this schedule is available here.
These schedules are ready to be approved and implemented. Please contact Courtney Bailey (919-814-6918) if you have any questions.
NCEES Tuesday Webinars
NCEES Webinars are held most Tuesdays from 4-5PM.
Click on the Titles to Register.
Navigate to Webinars 2021-22 to view webinar descriptions.
 EdStar Courses now in Premium Library
Premium Library now has Edstar Analytics courses!
NCEES District Administrators can view Premium Library content by navigating to System Administration > Applications: Premium Library.
Learn more about purchasing Premium Library courses for your PSU:
 Screenshot shows a sample of the 12 courses from EdStar Analytics in the NCEES Premium Library.
EC Division
Please see the attached parent newsletters.
Office of Charter Schools (OCS) Updates
Teammate in the Spotlight
With the new school year, each month we are putting a face to the name of one of the amazing staff at the Office of Charter Schools. For November we are featuring Ms. Ashley Baquero!
Ashley began her work at OCS in April 2018 and considers it a privilege to work with NC charter schools. Prior to OCS, Ashley spent over eight years teaching middle school in a variety of Title I schools in Atlanta and Durham. She has experience teaching and designing curriculum for traditional public schools, charter schools, and a private (grant funded) school for refugee students. Having switched careers from practicing law, and entering education through Teach for America, she believes strongly in alternative routes to the classroom and the recruitment, retention, and support of high-quality teachers. She grew up in Florida and received her B.A. (International Relations) from Eckerd College and her J.D. from the University of Florida. Her most important job is mom to her amazing first grader, Eliana Grace. She has too many hobbies and interests including cooking, writing, yoga, gardening, running, fostering dogs, hiking, and star-gazing. Ashley reads at least 52 books per year and dreams of living in a library with a beach view.
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Register for Planning Year Session IV
2022 NC OCS PHP Scholarship Information
The 2022 NC Office of Charter Schools People Helping People Scholarship Application is now Open! Final submissions should be returned to Dr. Darian C. Jones, darian.jones@dpi.nc.gov no later than March 18th, 2022 by 5:00 p.m. with all of the requested information. Should you have any questions, please do not hesitate to reach out to Dr. Jones at the above email.
The Carolina Panthers Regional Spelling Bee
The Carolina Panthers invite you to register your school for the Scripps National Spelling Bee and your chance to qualify students for the Carolina Panthers Regional Spelling Bee presented by Bank of America!
The Carolina Panthers are excited to announce registration is open for the Scripps National Spelling Bee program and your opportunity to qualify students for the Carolina Panthers Regional Spelling Bee presented by Bank America. The Carolina Panthers Regional Spelling Bee will be held on a TBD date on either March 12, 13, 19 or 20, 2022 at Bank of America Stadium in Charlotte. Final date confirmation will be provided by January 1, 2022. The top four North Carolina spellers and top two South Carolina spellers from the Carolina Panthers Bee will advance to the Scripps National Spelling Bee in Washington, D.C. in June 2022. Interested schools/districts can learn more and find registration information by clicking here.
Click here for a special message from Carolina Panthers Head Coach Matt Rhule!
Key dates to consider:
January 31: Deadline for schools to register with Scripps for this year's Bee program.
February 18, 2021: Deadline for school districts to submit winning students who have earned the opportunity to advance to the Carolina Panthers Regional Spelling Bee.
March 12-13 OR 19-20, 2021: Carolina Panthers Regional Spelling Bee for designated NC/SC school district winners. Bee will be held at Bank of America Stadium in Charlotte.
OCS Consultant Sites:
NC ACCESS ASPIRING MINORITY SCHOOL LEADERS PROGRAM
SEEKING INTERESTED PARTICIPANTS FOR A FALL 2022 COHORT
The NC ACCESS Program is looking to potentially offer two cohorts of the Aspiring Minority School Leaders Program with only 20 slots available! One track for applicants WITH a master’s degree to complete a MSA Add-on Licensure program AND one track for applicants WITHOUT a master’s degree to complete a Masters in School Administration program. Learn more about the Add-on Licensure Program here. The full MSA program would be a new offering.
PLEASE SEND THE NAMES AND EMAIL ADDRESSES OF POTENTIAL CANDIDATES FOR THE PROGRAM TO DR. BARBARA O’NEAL.
OCS NC ACCESS PROFESSIONAL DEVELOPMENT 2021-2022
Session 1 - Creating a Culture of Collaboration: Professional development from the teacher next door - September 14, 2021, 4-5pm
Session 2 - Digging the Data: Assessing students abilities in a way that cultivates and motivates growth - September 28, 2021, 4-5pm
Session 3 - Teaching the Whole Child: Addressing the needs of each child in the classroom - October 19, 2021, 4-5pm
Session 4 - Embrace Your Space: Digital tools for the virtual, in-person, and hybrid classroom - November 16, 2021, 4-5pm
Session 5 - Teaching Through a Literacy Lens - December 7, 2021, 4-5pm
We will dive into tips and tricks for teaching content area literacy. This session is for teachers of all grade levels and subjects.
Sharing News About Our Charter Schools:
Lincoln Charter School student lives out her gratitude to our veterans!
Alex Kresge, Lincoln Charter School student, built a bench to be dedicated to service members in honor of Veteran's Day.
Read the full story here.
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Student Testimonals:
Other Resources from DPI:
Leadership Opportunities:
Whom Should I Contact at the Office of Charter Schools?
Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal. Clicking the link on our names will bring up an automatic email prompt. Thank you!
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
Dave Machado 984 236 2702
Director of the Office of Charter Schools
Shaunda Cooper 984 236 2707
Consultant, Renewals & Stakeholder Support
Claire Porter 984 236 2709
Consultant, Planning Year & Ready to Open Process
Ashley Baquero 984 236 2708
Consultant, Amendments & Compliance
Joseph Letterio 984 236 2703
Consultant, Epicenter Tech Support & Performance Framework
Darian Jones 984 236 2705
Consultant, Professional Development
Melanie Rackley 984 236 2712
Consultant, Charter Applications
Jay Whalen 984 236 2711
Program Administrator, NC ACCESS Program
Barbara O'Neal 984 236 2706
Program Coordinator, NC ACCESS Program
Davida Robinson 984 236 2878
NC ACCESS Subgrant Program Manager
Lakisha Robbins 984 236 2704
NC ACCESS Finance Administrator
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