OCS Weekly Newsletter for November 6, 2020

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logoOffice of Charter Schools

6307 Mail Service Center, Raleigh, NC 27699-6307  

Weekly Newsletter- November 6, 2020

Please be sure to keep EDDIE up to date!


Upcoming Events and Reminders!

Save the Date!


  • There will be NO Office Hours on 11/9 as there is a CSAB meeting. We will return on 11/16.

  • Upcoming Charter Schools Advisory Board Meetings, Remote, November 9th & November 10th, 2020

Advanced Placement Update- Time Sensitive

URGENT – Indicator 11 Reporting Issue and Deadline extension

Corona Virus Relief Fund (CRF) reporting instructions and requirements Deadline for Applicable Schools 11/6/20!

NCDPI 4th Level Math Support Webinar 11/10/20

It’s the time of year for Enrollment and Expansion Requests!!


School boards and administrative teams should be familiar with the requirements surrounding annual expansion and enrollment increases (https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/BySection/Chapter_115C/GS_115C-218.7.pdf) and (https://www.ncleg.gov/EnactedLegislation/Statutes/PDF/BySection/Chapter_115C/GS_115C-218.8.pdf).  


A charter school may increase its enrollment by 30% each year (or 20% for low-performing schools). The only exception is for those schools that may have higher enrollment projections outlined in the original charter, in which case the school may “revert” back to those numbers. Any request above those percentages must be approved by the State Board of Education and this request is prompted in the CSADM system. Grade expansion is also regulated by statute (see section 218.8 above).


Certain expansions are considered “nonmaterial” meaning the school does not need to seek SBE approval, and others require SBE approval (for example, multiple grade level growth not outlined in the original charter). State Board approved expansion or enrollment requests require an amendment. All expansion and enrollment requests for the 2021-2022 school year should be submitted while conducting the Phase 0 CSADM process which opens in November. Please review the attached PDF to understand how the process works.


Refer to this guide: Charter School Enrollment Increase Requests and Grade Expansion
Ashley Baquero, Office of Charter Schools Ashley.Baquero@dpi.nc.gov

Child Count Transfer System -   

The FY 21 Child Count Transfer System is now open.  We appreciate your patience while we prepared the system for the 2020-21 Fiscal Year.  We ask that you please submit your transfers promptly to avoid missing the deadline. Please be advised that the deadline for submitting transfers for students who enrolled from July through October is Nov 10, 2020.  


For New Charter Schools opening in 20-21, please have your transfers for students enrolled from July through September submitted no later than October 21st. Students enrolled in October need to be submitted by November 10th.  We need this information earlier to calculate Federal Planning allotments for the Budget and Application process for New Charter Schools.

More detailed instructions have been emailed directly to the Directors of the New Charter Schools.


To access the Child Count Transfer System, please use the link below:




Remember Access to the System for input has been granted to Data Managers that were reported to the Exception Children Division.  If you have a new Data Manager or want to report a change in Data Manager, please contact Matt Hoskins at matt.hoskins@dpi.nc.gov


For detailed instructions on processing transfers, please click the link below:




This link can also be found on the instructions tab in the Child Count Transfer System.


If you have any questions about the HC transfer system or have had access previously and no longer do, please contact melissa.dearman@dpi.nc.gov or 984-236-2444.

Professional DevelopmentReminder:  PowerSchool IPT Certification in February 2021

The Home Base Team will be offering a virtual IPT certification training from February 1-5, 2021.  This training will span five full days. Participants will have 90 days to take and pass the certification test after training. Each PSU is allowed a certain number of technical contacts based on their ADM. If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790. 


NCDPI has created an IPT FAQ document  to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.

Those who can attend the DPI offered IPT Training include: 

  • Anyone replacing a previous technical contact from their allotted number.
  • A local charter school employee who is not employed by a data management company. 

Those who cannot attend this training are: 

  • Charter school data management company employees
  • PSUs wanting additional technical contacts above their desired allocation
  • Anyone who has attended training previously and failed the certification test. 

Note: Anyone who is not eligible for this training will need to arrange training and/or certification directly through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.   


Those who are eligible for this training session, please fill out the registration form.


Thank you,


Yolanda Wilson
NC Department of Public Instruction
Digital Teaching and Learning


To help recap important news of the week, we are pleased to bring you the NCDPI COVID-19 WEEKLY TOP TEN.   The link does not change.  New content is added to the top of the document weekly.  

Here’s a preview:

10. USDOE School Ambassador Fellowship Program
9. Immunization Extension-Clarification
Contagious Disease Policy - Update 11.3.20
7.  Home Base Meet-Ups-November 16-20
6. State Board of Education Approves RTA Guidebook
5. Human Capital Webinar-Friday, November 6-10:30 a.m.-12:30 p.m.
4. CARES Act Funds for School Nutrition – PRC-125
3. NCDHHS Webinar Recording & Slide Deck 11.3.20
2. SBE Meeting Highlights 11.4.20-11.5.20
1. From the field…
How two DPI staffers led the way through the pandemic

Please note that the state COVID WEEKLY TOP TEN is not compiled with charter schools primarily in mind, or written by OCS. Charter schools retain flexibility by law, including but not limited to the issuance of emergency leave. If you ever have any uncertainty about a requirement, please reach out to the Office of Charter Schools.

Please see the attachment (DHHS & DPI COVID-19 Webinar 10.20.20 pdf) to accompany the recording link from Tuesday’s webinar. 


Jessica B. Swencki | District & Regional Support-Sandhills Region

N.C. Department of Public Instruction-Sandhills RST

jessica.swencki@dpi.nc.gov | 910-524-7020 | @JessicaBSwencki

Immunization assessments extended to December 30, 2020

Dear Partners,


I am writing to notify you of an extension to the current documentation deadlines for immunizations and school health assessments, pursuant to a new Executive Order issued by Governor Roy Cooper and a State Health Director Memo issued by State Health Director Dr. Elizabeth Tilson. Please share the following important information with district and school leaders, and families.


The requirements to submit a certification of immunization and a school health assessment will be reinstated on December 1, 2020.  The 30-day grace period will end December 30, 2020, or 30 calendar days from the child’s first date of attendance, whichever is later, after which point a student would have to be excluded from in-person and remote learning until compliant with requirements. Schools will have until February 1, 2021 to file annual immunization reports. 


While it is critically important that children are vaccinated and heath care settings are low risk, this extension was made due to ongoing concerns and reports that students and families are experiencing continued barriers to completing immunization and school health assessment requirements as a result of the COVID-19 pandemic.  The new orders issued today provide additional time for families. This extension grants all of us the pressing opportunity to continue our work together to get children and adolescents caught up on vaccinations and well child checks as soon as possible.


Previously, an Executive Order issued by Governor Roy Cooper and a State Health Director Memo issued by State Health Director Dr. Elizabeth Tilson delayed documentation deadlines for proof-of-immunization and health assessment requirements for school and child-care facilities until October 30, 2020.  


The Executive Order and State Health Director Memo applies to students enrolled in public, private or religious educational institutions, including child care facilities and K-12 schools as well as colleges and universities. Whether children are home-schooled, attend school in-person or by remote learning, they are required by state law to be immunized based on their age for certain vaccinations as recommended by the Centers for Disease Control and Prevention (CDC). More information on North Carolina’s requirements for vaccines can be found on the NCDHHS website. It is strongly encouraged for families to make arrangements for children to receive their required vaccinations as soon as possible.


NCDHHS Division of Public Health’s Immunization Branch also offers comprehensive guidance on immunization recommendations as well as advice for families on navigating access issues during COVID-19.


Thank you for your ongoing partnership. Please do not hesitate to reach out with any questions.



Rebecca Planchard, MPP

Office of the Secretary

North Carolina Department of Health and Human Services

NCDPI Agency Horizontal Logo

Thank you for attending the 2020-2021 Purple Star Application Overview Webinar. Links to the recordings and other helpful sites are provided in this attachment. For questions, please email Angie.Mullennix@dpi.nc.gov.

Please see the attached memo regarding changes with automation of GPA and Grade-Scale beginning with the 2021-22 school year.

Please send the attached memo, Summer Programs 2020–21, from Dr. David Stegall and Dr. Tammy Howard to all Charter School Directors.

Please see the attached memo, K-3 Formative and Diagnostic Assessment Data Sharing, from Deputy Superintendent, Dr. David Stegall and Director of K-3 Literacy, Dr. Tara Galloway.

As outlined in the attached memo, K–3 Formative and Diagnostic Assessment Data Sharing, public school units (PSU) are required to submit student assessment data from the selected Read to Achieve diagnostic assessments for K–3rd grade students. The suggested method for this data collection is submission of the data by the vendor.   If PSUs choose to provide the data to NCDPI instead, the attached directions should be used.

 Direct any questions concerning the assessment data to your NCDPI K-3 Literacy Consultant.  Direct any questions about processing the data files to your Regional Accountability Coordinator.


Presentation from Superintendents' Monthly Check-In 10/15/20

Comprehensive Continuous Improvement Plan (CCIP) for Charters 10/15/20

Important Info Update from the School Financial Reporting Section

What’s New – FY 20-21

Please check out the What’s New section of DPI’s website at https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services.  It will provide you the latest information about the COVID funding and Teacher and Instructional Support Bonus.


COVID Funding

Review the COVID Allotment Policy manual 2020-21, which reflects which COVID PRCs charters are eligible.

If you have COVID funding questions, please contact Sue Holly at susan.holly@dpi.nc.gov.

Exceptional Children Division

Memo: The 2021 Session of the North Carolina Governor's School
Superintendents and Charter School Leaders,

Please review the below memo, The 2021 Session of the North Carolina Governor's School, from Dr. Beverly Emory, executive director of the Leandro Implementation, and Sherry Thomas, director of the Exceptional Children Divison.

Please review the attached ECATS communication. 


  • Tip Sheet: Related Service Support Descriptions (RSSD) The EC Division has received questions regarding how to document supplemental aids and supports that were previously included on a separate stand-alone form, RSSD, prior to the implementation of ECATS and the new EC forms. While this information was previously provided at the May 2017 Regional Director’s Meeting, it is appropriate to update the information and re-release in a Tip Sheet.  Please see the updated version attached.

Happy National Career Development Month - Poetry and Art Contest

Happy National Career Development Month - Poetry and Art Contest

Resources Galore:


School Business Newsletter – November 6, 2020

New standards mapping resource for SEL from the NC SEL implementation team

Advancing Social and Emotional Learning (SEL) as a Lever for Equity and Excellence - Equity Insights Report

NC SIS Weekly Email Bulletin - Lots of important info 11/5/20

Monthly Update: SIS and NC Healthy Schools

November 2020 - AP/IB/CIE Update

CSI Connections Newsletter

NC Homeless Education Program

Arts Ed Newsletter - October 26, 2020


November K-12 Mathematics Monthly Update

November Science Update

Free HS Student and Educator - Ethics and Leadership Conference: October 30th

NCDPI School Counseling Updates October Newsletter

2021 NC Governor's School Announcement

NCDPI Webinar Series: Integrating SEL in the Content Areas

Fall 2020 NCStar Professional Learning Opportunities

SALC PD on 10/24 for French and German Teachers

Digital Learning Standards & ELA Standards Crosswalk - New Resource

November - December 2020: World Language Opportunities

Please Help Announce the Senate Youth Program Opportunity through December 6th

LinguaFolio: Resources Available 10-23-20

Mark Your Calendars for Our November NCELAReads!

Please Share- Ready, Set, App! Cycle 2 Live for HS Students

Jacobs Teen Innovation Challenge Sign up By November 20 Middle and High School

Sign Up for November NCELAReads Now Open!

DL/I Discourse: Upcoming 11/12 Webinar and Recap on Online & Virtual Resources

Office of Charter Schools (OCS) Updates



Charter Leaders,


If you haven’t heard about or seen the resources of the ABC Science Collaborative, check it out here:


Welcome to the ABC Science Collaborative!!

Since the beginning of the COVID-19 pandemic, our nation’s school systems have faced unprecedented challenges. One of the most pressing challenges is deciding if children should return to school in person and, if so, how to do it safely and responsibly.

The ABC Science Collaborative is a program that pairs scientists and physicians with school and community leaders to help understand the most current and relevant information about COVID-19. The program helps school leaders make informed decisions about returning to school using data from their own communities. The ultimate goal of the program is to keep teachers, children, and their local communities healthy and safe.


Please check out the site. There are videos, webinars: https://abcsciencecollaborative.org/webinars/;  learning resources: https://abcsciencecollaborative.org/learning-resources/,  free posters, and more!


Duke University School of Medicine

Duke Clinical Research Institute

abcsciencecollaborative@duke.edu  | https://abcsciencecollaborative.org/  

Please don't miss this information for the EC Child Transfer Count: https://docs.google.com/document/d/1I4GhEYxm1OY6Kgs4vt1CgnUgjhH4iy4ufMltBlw4-jE/edit?usp=sharing


Melissa Dearman is the technical contact for any inquiries on this.

Wilmington School of the Arts shares an example COVID timesheet

Professional Learning, RTO, and Renewals Newsletters

BRAND NEW! Professional Learning 101


The Scoop With Coop-All Things Renewals 


Ready to Open/Planning Year


The Office of Charter Schools is thrilled to announce that the NC ADVANCING CHARTER COLLABORATION AND EXCELLENCE FOR STUDENT SUCCESS (ACCESS) PROGRAM has launched a new website at ncaccessprogram.com. The site is designed not only to provide more information about the NC ACCESS Program and its impact on North Carolina charter schools, but also to provide resources and development for charter school leaders to remove barriers and support all students. Some of the great new features of the site include:

  • Subgrant Program Application Resources
  • Best Practices and Strategies for Charter School Leaders
  • Professional Development Opportunities Open to All Charter Schools
  • Aspiring Minority School Leaders Program Information and Application

Visit the site today and check back regularly as new strategies and professional learning opportunities are continuously added. We look forward to your continued support of the NC ACCESS Program.

Leading Equity-Based MTSS for All Students 1st Edition

NC ACCESS Program Reading List featured Monthly

Leading Equity-Based MTSS for All Students 1st Edition

Amy McCart and Dawn Dee Miller 

Ensure that Every Child Achieves Academic and Social Success 


An equity-based multi-tiered system of support (MTSS) helps school teams engage all students across the full range of learning needs. MTSS ensures that the vision of equity for every student is achieved, with high expectations and quality instruction, while not straining a school’s budget or personnel. This strategy filled book teaches you how to  • Engage all students in learning through an equity-based approach   • Analyze and utilize your resources  • Apply strengths- and evidence-based principles for implementation  • Incorporate effective tools to systematize MTSS

Other News about Our Charter Schools:

Alpha Visit


Alpha Academy hosted the event, joined by Mr. Machado and Dr. Oneal!

Torchlight Academy hosts White House dignitaries to celebrate black led schools of choice

Torchlight Academy hosts White House dignitaries to celebrate and advocate black led schools of choice

NECP US Cellular recognition

North East Carolina Preparatory School distributes
mobile hotspots to keep classrooms connected for
remote learning. Recognized in US Cellular Business publication for "A True Commitment to Education"

Charlie Adams Distinguished Service Awards

NCHSAA Announces Regional Winners for the Charlie Adams Distinguished Service Awards

Region 6 – Jeff Morris, Gray Stone Day – Jeff Morris has been involved in education-based athletics for over 25 years as both an administrator and a coach. Morris has built the athletic program at Gray Stone Day from the ground up and is a former president of the North Carolina Athletic Directors Association (NCADA). Morris is a lifetime member of the NIAAA, serving on the accreditation committee and as a part of the LTI program. Morris has served as a conference president for numerous years and recently concluded a four-year term on the NCHSAA Board of Directors, where he represented the NCADA as an affiliate member.


T74 Achievement Gap Closing

T74 Reports - Charters Close Achievement Gap With District Schools, Study Finds, With Black and Low-Income Students Making the Greatest Gains

Leadership Opportunities:

MINA Charter School – Lead Administrator

Telra Institute K-5 Director of Instruction

Brevard Academy EC Teacher

Pine Springs Prep 8th Grade Science Teacher , 4th Grade Teacher, and Exceptional Children’s Teacher

The Exploris School K-8 ESL Teacher

Lake Lure Classical Academy Classroom Teacher K-12Curriculum Resource Teacher (CRT), and Assistant K-12 Principal

Socrates Academy Elementary school teachers, middle school ELA teachers, and middle school band teacher

Island Montessori Charter School Instructional Coordinator

Whom Should I Contact at the Office of Charter Schools?


Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal.  Clicking the link on our names will bring up an automatic email prompt. Thank you!

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools

Shaunda Cooper      984 236 2712

Consultant, Renewals & Stakeholder Support

Claire Porter              984 236 2707

Consultant, Planning Year & Ready to Open Process

Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance

Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework

Darian Jones           984 236 2705

Consultant, Professional Development

Melanie Rackley     984 236 2712

Consultant, Charter Applications

Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program

Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program

Davida Robinson   984 236 2878

NC ACCESS Subgrant Program Manager

Lakisha Robbins  984 236 2704

NC ACCESS Finance Administrator