October 23, 2026
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
FY2026-27 Allotments - All PSUs
The following items are scheduled for allotment by end of week:
- Federal Immediate Reversions – Various PRCs
- PRC 0036 – Charter Schools – FY26 EC Headcount Transfer Adjustments
The following items are scheduled to be allotted by the end of next week:
- Grant Year 2027 Federal Initial Approvals to Date
Allotment Reminders:
State Funds Carryforward Reversions
PRC 0016, Summer Reading Camps, FY26 Carryforward will revert as of 10/31/2026.
If you have general questions, please email allotments@dpi.nc.gov.
Meet the New SBS Team Members!
Please join NCDPI in welcoming our new colleagues in School Business. We're excited to get to work with them to support public schools!
Allotments
Frances Glasser is an NC State University alumna with a degree in government relations and minors in statistics and data science. Before joining the North Carolina Department of Public Instruction as an allotment analyst, she worked as a business analyst for the North Carolina Department of Information Technology, supporting database management, application development, and process improvement. She is excited to bring that experience to DPI's modernization effort and help streamline allotment workflows to better serve Public School Units.
Data and Reporting
Rachel Tan is the Data Analytics and Reporting Manager for School Business. She completed her Master of Accounting at UNC Chapel Hill and her Master of Analytics at NCSU. Prior to joining DPI, Rachel spent her early career as an auditor in public accounting before moving into data science where she has spent most of her career as a data scientist in the financial services industry.
Jeremy Dorsch earned his bachelor's degree in mathematics from NC State University. Since then, he has taught high school mathematics and worked in data analytics and reporting for 7 years, supporting projects ranging from mergers and acquisitions to workforce management. Jeremy joins the School Business Services Data Analytics and Reporting team as a Business Systems Analyst II, where he will support Snowflake data migration, report development, and process documentation initiatives.
Monitoring and Compliance
Kirsten Moore, CPA, is the manager of the Monitoring and Compliance team at NCDPI. Prior to joining DPI, she built a strong foundation in auditing and compliance through her work with school districts and nonprofit organizations. Her experience includes financial audits, regulatory compliance, and internal controls, helping organizations maintain accountability, and effectively manage public resources.
Program Support
Todd Hall is a Program Analyst who leads process automations, collects survey and interview data, and implements data validations. He holds a PhD in Education Policy from the University of Virginia. He previously managed program evaluations for state and local agencies at Gibson Consulting Group and MIT's Poverty Action Lab. Finance Officers who have not yet submitted the Consolidated Salary Supplement Survey, due on October 26th, may receive a call from Todd.
Employee Bonuses FAQ - All PSUs
SBS has added a question to Section A of the Employee Bonus FAQ posted on our What's New page. Please review it and reach out to Salary@dpi.nc.gov if you have any further questions. We will continue to update our guidance as we receive them.
Cash Management Updates
Prior Year Refunds Update - All PSUs
The next processing date for refund payments will be noon on Wednesday, October 28th. Penalties (PEN) accruing as of October 1 for unresolved or unpaid unspent days used (PYD) refunds have been uploaded into the refunds module.
All FY2026 State refunds owed to NCDPI have been loaded into the PSU Cash App, with the exception of overspent salaries (PYS), which will be posted later this fall. Please note that overspent days used (PYD) refunds have replaced overspent months used (PYM) refund types from FY26 onward to reflect the transition from months to days in LicSal. PYM refunds will remain in the Cash App for FY25.
The amounts owed have been updated in the 702. Prior Year State Overages report in DART in the PSU folder. This report includes all refunds owed, including overspent salaries (PYS). Although overspent salaries are not available for payment yet in the Cash App, please review these amounts and contract the Salary Section for any amount you believe to be in error. Note that this report is static as of September 1st and will not be updated after that date. To review your updated balances, please refer to the refunds module in the Cash App.
If you are working with our Salary Section to resolve errors in LicSal that are leading to amounts owed, please be sure that you have sent all supporting documentation to Salary@dpi.nc.gov. DO NOT pay refunds in the Cash App unless you agree your PSU owes those funds. Once you make a payment for salary-related overages (PYD, PYM, or PYS), we will not be able to provide a refund.
From the NC Division of Health Benefits
Medicaid PSU Contact
NCDPI is preparing to launch the new Medicaid ListServ. The ListServ is most appropriate for the PSU point(s) of contact responsible for overseeing the Random Moment Time Study (RMTS), submitting the quarterly participant list, monitoring moment completion and coordinating financial reporting. This point of contact also serves as the PSU liaison with the NC Department of Health Benefits and the RMTS vendor.
Please enter your contact for the ListServe on this Google form, if you have not done so already.
Reminder: Annual Audit Engagement Questionnaire - All PSUs
Several PSUs did not submit their response to the Auditor Questionnaire by the deadline and are now overdue. If your PSU hasn't completed the survey, please do so as soon as possible.
This mandatory questionnaire verifies that each PSU has engaged, or is in the process of engaging, an independent certified public accountant for the annual financial audit covering the period July 1, 2025 through June 30, 2026, per state financial oversight requirements and audit timelines. All PSUs are required to submit, with the exception of new Charter Schools opening in the 2026-27 school year.
If you need additional information, please contact the Monitoring and Compliance team
at Monitoring@dpi.nc.gov.
Allotment Reminders:
State Funds Carryforward Reversions
PRC 0022, Advanced Teaching Roles, FY26 Carryforward will revert as of 9/30/2026.
PRC 0016, Summer Reading Camps, FY26 Carryforward will revert as of 10/31/2026.
Federal Immediate Reversions – All PSUs
Immediate reversions are scheduled to be processed after the September zero-out is complete.
For the latest updates regarding immediate reversion of federal funds which ended September 30, 2026, please see the 10/8/2026 or 10/1/26 newsletters.
If you have general questions, please email allotments@dpi.nc.gov.
From the Office School Business Systems Modernization
ERP Transition Planning Gets Underway - All PSUs
Legislation passed in July directs NCDPI to develop a transition plan for a statewide enterprise resource planning (ERP) solution supporting finance, human resources, and payroll operations across North Carolina’s public school units (PSUs). NCDPI has begun this planning work with support from Public Consulting Group (PCG).
The planning effort will assess current PSU systems and needs, gather stakeholder input, and develop recommendations for the transition approach and timeline. NCDPI plans to engage leaders and staff from school districts, charter schools, laboratory schools, and other PSUs, including professionals in finance, HR, payroll, and technology.
PSU staff can send questions, comments, or requests for information about the ERP transition plan to SBSM@dpi.nc.gov. As planning progresses, NCDPI will share updates and opportunities for PSU staff to provide input.
Employee Bonuses FAQ - All PSUs
SBS has added a question to Section A of the Employee Bonus FAQ posted on our What's New page. Please review it and reach out to Salary@dpi.nc.gov if you have any further questions. We will continue to update our guidance as we receive them.
Chart of Accounts (COA) Code Requests - All PSUs
When requesting the addition of an account code to the Chart of Accounts (COA), please provide the following:
- The full account code (Purpose Code – PRC – Object Code)
- A reason and justification for the requested account code
Providing complete information will help expedite the review and approval process. If you have any questions, please contact schoolfinancialreporting@dpi.nc.gov.
Cash Management Updates
Prior Year Refunds Update - All PSUs
The next processing date for refund payments will be noon on Wednesday, October 28th. Penalties (PEN) accruing as of October 1 for unresolved or unpaid unspent days used (PYD) refunds have been uploaded into the refunds module.
All FY2026 State refunds owed to NCDPI have been loaded into the PSU Cash App, with the exception of overspent salaries (PYS), which will be posted later this fall. Please note that overspent days used (PYD) refunds have replaced overspent months used (PYM) refund types from FY26 onward to reflect the transition from months to days in LicSal. PYM refunds will remain in the Cash App for FY25.
The amounts owed have been updated in the 702. Prior Year State Overages report in DART in the PSU folder. This report includes all refunds owed, including overspent salaries (PYS). Although overspent salaries are not available for payment yet in the Cash App, please review these amounts and contract the Salary Section for any amount you believe to be in error. Note that this report is static as of September 1st and will not be updated after that date. To review your updated balances, please refer to the refunds module in the Cash App.
If you are working with our Salary Section to resolve errors in LicSal that are leading to amounts owed, please be sure that you have sent all supporting documentation to Salary@dpi.nc.gov. DO NOT pay refunds in the Cash App unless you agree your PSU owes those funds. Once you make a payment for salary-related overages (PYD, PYM, or PYS), we will not be able to provide a refund.
EDDIE Title Available - IPS Only
The Title I position is now available for Charter, Regional, and Lab schools in EDDIE at the PSU level. If you have questions about how to enter the contact in EDDIE, reach out to EDDIE@dpi.nc.gov. If you do not know who your EDDIE administrators are, you can view that information in the Subscribed Users EDDIE report.
Reminder: Annual Audit Engagement Questionnaire - All PSUs
Several PSUs did not submit their response to the Auditor Questionnaire by the deadline and are now overdue. If your PSU hasn't completed the survey, please do so as soon as possible.
This mandatory questionnaire verifies that each PSU has engaged, or is in the process of engaging, an independent certified public accountant for the annual financial audit covering the period July 1, 2025 through June 30, 2026, per state financial oversight requirements and audit timelines. All PSUs are required to submit, with the exception of new Charter Schools opening in the 2026-27 school year.
If you need additional information, please contact the Monitoring and Compliance team
at Monitoring@dpi.nc.gov.
Deadline Reminders
ALL PSUs
|
DUE DATE
|
TOPIC
|
NEWSLETTER
|
|
10/30/2026
|
Prior Year Refunds - October Processing |
10/01/2026
|
|
10/30/2026
|
SS-200 Full-Time Personnel Report |
09/17/2026
|
|
10/31/2026
|
School Nutrition Annual Financial Report (FC1-A) |
09/10/2026
|
|
12/31/2026
|
Expenditures for Ending Federal Grants |
08/20/2026
|
|
|
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