2023-2024 Charter Schools Diabetes and Epinephrine Memo
Important Resources for Charter Schools: (Please Read)
Please click on each link.
2023-2024 Charter Diabetes Memo
2023-2024 Charter Epinephrine Memo
2023 NCAPCS Conference Presentation | Office of Charter Schools
OCS presented some updates at the NCAPCS Charter Conference. In case you missed it, or want the presentation, please find it linked HERE.
New Charter Amendment Process
As of August 1, 2023, OCS has implemented an updated charter application amendment request process via epicenter. Please refer to the "Epicenter Steps for Charter Application Amendment Request 0723" document linked here for instructions. Any material change to the charter application must be approved pursuant to State Board of Education policy CHTR-014, North Carolina Administrative Code 16 NCAC 06g.0510 and 16 NCAC 06g.0511. Questions? Contact Nicky Niewinski, OCS Consultant, at nicole.niewinski@dpi.nc.gov
School Business
School Business – August 4, 2023
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates.
Allotment Policy Changes – SBE August 3, 2023 – All PSUs
Please review the attached document, located at the end of the newsletter, related to the recent revisions to the Allotment Policy Manual approved by the State Board of Education on Thursday, August 3, 2023 (BSOP #2). These include the update related to the Substitute Teachers for the new Parental Leave benefit (PRC 011), the separation of the Credential funding from CTE Program Support (PRC 014) into a new PRC 083 to support those activities exclusively and a modification to an ESSER III Program (PRC 189) to expand the allowable activities related to program enrichment. We will update the corresponding Chart of Accounts in the coming weeks after we process our datafile this month.
Parental Leave Benefit Information as of August 3, 2023 – All PSUs
The State Board adopted policies and rules related to the new Parental Leave benefits available to Public School Personnel (BSOP #3 and #4). Please review the attached presentations, located at the end of the newsletter, and share these with appropriate staff in your district/school. The Employee Benefit manual was also revised for these new policies, and we have included that presentation, located at the end of the newsletter, to highlight those items. We are aware of the outstanding question related to “if employees on parental leave earn service credit.” That is currently still under consideration at the state level for clarity. We will update you when we understand those guidelines. Thomas Tomberlin, Senior Director of Educator Preparation, Licensure & Performance can answer any questions related to these new policies, as his area is responsible for the Employee Benefit Manual and related policies. (thomas.tomberlin@dpi.nc.gov)
As a reminder, all LEAs should be using absence code 25 for parental leave. This leave does not require a deduction. The substitute for the teacher on leave should be paid from PRC 11. The Chart of Accounts will be updated next week. Please ensure that you are aligning the substitutes to the teachers appropriately in your systems as we will be monitoring these expenditures. Corey Terry in School Business can answer any questions related to this process. (corey.terry@dpi.nc.gov)
Charter Schools will be provided the appropriate forms for both requesting their “Opt-In” and subsequent reimbursements in the next couple of weeks. School Business is working with the Office of Charter Schools, and we will get those out to everyone shortly. We wanted to first make sure the SBE actions had been finalized.
FY 22 Title I Carryover Waivers and Reversions - All PSUs
During the first 15 months that an LEA’s Title I, Part A grant award funds are made available, the LEA must, by September 30, obligate at least 85 percent of the total allocated to it. The LEA may carry over a maximum of 15 percent into the next fiscal year. After the first 15 months, the PSU must request a waiver to keep any funds over the 15%.
DPI is processing carryover waiver forms for the FY 2022 grant. The Office of Federal Programs has begun the process of sending waiver request forms to PSUs that need to submit them; these forms are prepopulated to the greatest extent possible. Please make corrections on the form provided to reflect current personnel and return signed and dated on or before Friday, August 18, 2023. If the waiver form is not returned, DPI will have to reduce and revert the allotment of FY22 Title I funds by the amount and percentage identified on the waiver form.
Because the chart of accounts does not currently allow grant expenditures reported by grant year award, PSUs should note that DPI’s Title I carryover calculations result in a derived carryover number rather than utilizing the PRC 050 carryover amount in BAAS. The carryover amount identified in BAAS reflects multiple grant year awards. The amount calculated by DPI represents the amount of grant funds remaining after 15 months of expenditures are accounted for from the FY22 grant award. As a result, some PSUs might receive waiver request forms that would not expect one based on the carryover amounts in BAAS, while others who anticipate needing a waiver based on BAAS carryover amounts will not. Only PSUs who are required to submit the waiver forms are being asked to complete one. If your unit does not receive a waiver form from Federal Programs, you do not need to complete one.
In addition, the completion of a waiver form for FY 2022 will in no way impact a PSU’s ability to request and receive a waiver in future fiscal years.
Please make corrections on the provided form and send to Richard Trantham – Richard.trantham@dpi.nc.gov.
Reminders
FBS Summer Conference CPE certificates will be emailed by August 11, 2023
Details are in the July 28, 2023 newsletter *
PSBCF, PSBRRF, and NBPSCF Lottery Distribution Requests are due August 25, 2023
Details are in the July 28, 2023 newsletter *
*View prior newsletters online: Newsletters and Guidance | NC DPI
Important MEMOs:
School Risk Management Plan Training
The Center for Safer Schools will host School Risk Management Plan training this summer and fall at the Training Center in Moore County. The remaining sessions are scheduled for Wednesday, Aug. 9; and Wednesday, Oct. 11.
North Carolina General Statute 115C-105.54 requires that each local school administrative unit shall provide the Division of Emergency Management at the Department of Public Safety (i) schematic diagrams, including digital schematic diagrams, and (ii) emergency response information requested by the Division for the School Risk Management Plan (SRMP).
After completing SRMP training, attendees will be able to:
- Input site-based school data to develop a comprehensive schematic diagram and plans into the SRMP portal.
- Both identify and discuss vulnerabilities and training gaps in their individual plans.
- At least once annually initiate a full schoolwide tabletop exercise on the procedures documented in the SRMP portal.
Attendees are encouraged to bring a laptop, as the sessions will review their individual school plans in the SRMP portal. They will receive technical guidance to ensure their plans meet the necessary state requirements.
All sessions will be held from 10 a.m. to noon at 3600 Samarcand Road in Jackson Springs. Register at the following links: June 14, Aug. 9, Oct. 11.
School Risk Management Plan training also will be held at the July 31-Aug. 2 RISE Back to School Safety Summit in Gaston County. Visit the official RISE webpage for information and registration links.
If you have questions about School Risk Management Plan training, send an email to cfss@dpi.nc.gov.
Office of Charter Schools (OCS) Updates
HR Webinar Information - Licensure requirements, resources, and more for Charter School leaders
Once a month, Dr. Tom Tomberlin and his team provide State Board of Education and legislative updates to the human resources contacts in Public School Units (PSUs) across the state.
All sessions are 10:30-11:30AM
September 8
October 6
November 3
December 8
Other Resources from DPI and beyond
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
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