Charter Leadership Invite
As you are likely aware, NCDPI is in the process of redesigning School Performance Grades. As part of this process, your input as a charter school leader is valued and important to the model. To ensure you have the opportunity to learn about the process and provide input on the model, we are holding three optional informational /feedback sessions in the month of December. If you are able, we would love to have you attend a session, provide feedback, and learn more about the process. Virtual meeting links will be sent the week of November 28th.
December 5, 2022 – 10:00AM-11:00AM
December 15, 2022 – 3:00PM-4:00PM
December 20, 2022 – 9:00AM-10:00AM
*Each session is repeated, so you would only need to attend one session.
Thank you for considering,
Andrew Smith, Ed.D.
Assistant State Superintendent, Office of Innovation
Charter School and Lab School Installments Based on Month One Actual ADM
The Allotment Section will be processing the next installments for Charter Schools and Lab Schools in Revision 25. The allotment will be visible on Monday November 21, 2022.
Charters Schools will be able to see the revision detail in the Allotment System by doing the following:
- Click on LEA Allotment tab,
- Click on the Charter Revision Detail tab, then see 2. Revision Detail.
Labs Schools will see the revision detail in the Allotment System by doing the following:
- Click on LEA Allotment tab,
- Click on the Lab School Revision Detail tab, then see 2. Revision Detail.
Any Charter or Lab School can see the final Initial Budget Summary, as a result of any ADM changes, by doing the following:
- Clicking on the LEA Allotment tab, then
- Charter Revision Detail or Lab School Revision Detail tab, then see 1. Initial Budget.
At the Initial Budget option, the calculations for any CWD, LEP or NCVPS reductions are visible, if your Charter or Lab is eligible. If your Charter or Lab School is in good financial standing, you are receiving your final installment for the year. If you are on probationary status, you are receiving your 2nd installment. A third and final installment will be allocated in February. If you are on disciplinary status, you will receive your installments in a monthly allotment.
Most State Base calculations for all installments are based on Month 1 Actual ADM. If the actual ADM decreased from Projected/Initial ADM, this installment reflects that decrease. If the Actual Month 1 ADM increased, there will not be a recalculation to increase your total allotment. If you have any questions please contact Kristie Weber, Allotments Section Chief.
AUDIT INFORMATION – IMPORTANT
Our office is aware that many auditors are running behind on audits for various reasons. We have reached out to School Business to communicate concerns. School Business plans to prioritize the review of the audit reports for the schools that are up for renewals. OCS has communicated the urgency for these schools to auditors that have contacted the office. While the renewal process will continue as communicated to those schools, School Business cannot give its opinion of the finances for renewal until it has been received. The financial renewal presentation is scheduled for January 9 or 10th.
As you know, audits are due October 31st, per the normal submission date. There is a 30 day grace period following 10/31. After December 1 School Business will ask any school which hasn’t submitted to get a letter from the auditor explaining the reason for the delay. The letter will need to be addressed to the State Board and DPI should be copied. And the letter should indicate the expected time to complete the audits. Depending on the reason, School Business will consider whether or not to put the school on a cautionary status which gives them an additional 30 days. If your school’s audit is not received by December 1st, School Business will reach out with more detailed information and instructions, but OCS wanted to give you an update so you know what to expect in the coming months.
Charter schools and AGPIP
School leaders,
As you may be aware, the statutory investment authority for NC’s charter schools was recently expanded. In particular, charter schools can now participate in the Department of State Treasurer’s investment program for non-pension governmental entities, referred to as the Ancillary Governmental Participant Investment Program (AGPIP). To assist charter schools, we have drafted some FAQs regarding AGPIP (linked).
We also included a few questions regarding the Supplemental Retirement Plans (NC 401(k) Plan and NC 457 Plan) because similar eligibility questions may arise for SRP and AGPIP.
The link to the Department’s AGPIP page is here: AGPIP and Investment Management Programs | NC Treasurer.
You can find more information on SRP at www.myNCPlans.com and the Board of Trustees page (Supplemental Retirement Board of Trustees | My NC Retirement).
Multilingual Learner/Title III Update
This is a reminder that the A5 EL/ML Task in Epicenter is due on December 1, 2022. The submission requirements have changed. Please make sure you have reviewed the training materials before completing the task.
The NCDPI ML/Title III Team is hosting online hours for Q&As, join as needed:
- Weekly ML/Title III Office Hours - Tuesdays 3-4 pm - Joining link
Bookmark these links to stay up-to-date with ML/Title III information:
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22-23 ML/Title III Timeline - This document has all the coordinators' tasks per month and it includes links to guidance and training archives.
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ML/Title III BOY Training Sessions - This document has a list of all the scheduled BOY webinars. We have linked the video recordings and presentation slide decks.
- This is the direct link to the session we offered on October 27th. Program Quality for Charter Schools - We talked about the LIEP and the changes to the submission in Epicenter.
We would also appreciate your feedback on technical assistance using this document - Share Your Thoughts!
2022 NC Healthful Living Coordinators Meeting
Friday December 9th
Koury Convention Center
Greensboro NC
9 am - 4 pm
The NC Healthy Schools team is pleased to announce the 2022 Healthful Living Coordinators Meeting on Friday, December 9th at the Koury Center in Greensboro.
As we continue to adjust and move forward from the impact of COVID-19, we recognize an influx of new staff and shifts in responsibilities. The 2022 meeting will provide a “back to the basics” look at the role and responsibilities of a Healthful Living Coordinator. The day will include intentional networking and collaboration opportunities to explore the challenges and barriers faced across the state as well as hot topic issues in small group sessions. Topics may include: Healthful Living Standards, Graduation Requirements, the Healthy Active Children Policy, Strategies for Impact, Virtual Programs, School Health Advisory Councils, and other relevant issues.
Those encouraged to attend include district and charter Healthful Living Coordinators, those who oversee Health and/or Physical Education teachers at any level, as well as roles that include oversight of the implementation of the Healthful Living standards and objectives.
To register:
https://ncdpi.az1.qualtrics.com/jfe/form/SV_0cUFiBOm2hv2ebk
Please review the attached Exceptional Children communication updates and Guidance.
The NC State Board of Education Standard Course of Study Manual specifies that the NC Department of Public Instruction (NCDPI) will formally collect feedback from educators, administrators, parents, students, institutions of higher education, business/industry representatives, national organizations, and other education agencies on each draft of the revised K-12 Science Standards.
This process began with a review phase, conducted through the Spring, Summer, and early Fall of 2022. The review phase included gathering relevant research and analyzing data obtained through surveys, interviews, and focus groups. The data obtained was analyzed by the NCDPI Office of Learning Recovery and provided to the K-12 Science Standards Data Review Committee (DRC) for further review. The DRC completed a formal report summarizing the data, trends within the feedback, and any resulting recommendations. The report was provided to the Standards Writing Team (SWT) as the basis to start the revision process.
This first draft of the proposed 2023 K-12 Science Standards is based on the analysis in the DRC Report which identified several themes received during the review phase:
- In both the Public School Unit (PSU) and All Stakeholder Surveys, approximately 70% of the responses indicated a preference to keep the current 2009 standards.
- An analysis of the qualitative findings from focus groups and interviews indicated a desire to clarify the language in the standards/objectives and to embed the Scientific and Engineering Practices to support real world applications.
- Feedback demonstrated a need to align the strands (the categories under which the standards and objectives are organized) to current research and frameworks related to K-12 Science Education, specifically those strands within A Framework for K-12 Science Education (e.g., Matter and its Interactions, From Molecules to Organisms: Structures and Processes, Earth’s Place in the Universe).
- The report also indicated the need to focus on the vertical alignment of the standards.
The purpose of this survey is to obtain input regarding the proposed K-12 Science Standards and to inform any additional revisions, which may include changes, clarifications, additions, deletions, or replacements to the draft standards. Your feedback is extremely valuable to the K-12 Science Standards revision process.
The survey will close Sunday December 18th, 2022.
November Healthful Living Standards Revision Update
The Healthful Living Standards Revisions process continues to move forward. All Standards Surveys as well as applications for the Data Review Committee (DRC) and the Standards Writing Team (SWT) closed on Friday October 21st. Selections for the DRC and SWT are underway with notifications to be sent out later this month.
The initial meeting of the DRC will take place in December followed by the SWT in January 2023.
If you have any questions concerning the process, please contact Burt Jenkins.
Burt.Jenkins@dpi.nc.gov
2022-2023SY Homeless Education Compliance Forums
McKinney-Vento Subgrant Information Sessions
If you are interested in applying for the 2023-2026SY McKinney-Vento Subgrant, please note the following dates for upcoming Subgrant Information Sessions. For more information on the Subgrant and Information Sessions, CLICK HERE
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Tuesday, November 29th- Morganton, NC
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Wednesday, November 30th- Burlington, NC
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Friday, December 2nd- Beaufort, NC
If clarification or assistance is needed, please contact your program specialist. Check out who your program specialist for homeless education is by visiting the NCHEP Contact page.
Medicaid in Education office hours and resources
Please see all options listed below to receive support for your PSU’s Medicaid program.
If you are just beginning or considering participation in a Medicaid program, we suggest you start with the NC DPI OEC Medicaid in Education On-demand Course.
Intention- Share ideas, procedures & policies, answer questions, clarify issues, network, brainstorm together
(Details for many virtual meetings/office hours, including Medicaid Office Hours, can be found here)
- NC DPI OEC Medicaid in Education On-demand Course
- These on-demand modules provide background on why public schools recover costs for health services from Medicaid, the three programs available for Public School Unit (PSU) participation, how each program works, helpful practices and considerations for all who participate (and much more…).
- This course includes 4 modules; and will provide .3 CEUs (3 hours). Module 1 provides the context for Medicaid cost recovery. Modules 2-4, intended for school administrators, personnel and contractors cover Medicaid programs, documentation, and additional relevant information. We hope you find this course helpful.
- If you have trouble with accessing the NCEES Medicaid in Education course Complete this form- Canvas/NCEES Access Request to troubleshoot you issue with accessing NCEES system for the Medicaid in Education on-line modules.
Important Communication- Diabetes Care Law and Epinephrine
Important Resources for Charter Schools: (Please Read)
Please click on each link.
Charter School Diabetes Memo
Charter School Epinephrine Memo
Student Accounting Manual Update (SASA)
The SBE approved the attached updated draft of the SASA Manual at their meeting on November 3, 2022. We have linked the full SBE packet so you can see the changes that were made. Most are technical corrections for legislative changes such as the Student Code of Conduct and those applicable items now applies to ALL PSUs and not just LEAs. We also have provided the update to the PMR Attestation statement as well as updated coding that is no longer applicable post-pandemic. If you have any questions, please contact LaShon Creech at lashon.creech@dpi.nc.gov. Please make sure your LEA Data Managers are aware the manual has been updated.
Important MEMOs:
Office of Charter Schools (OCS) Updates
RTO Planning Year Session 4
The Office of Charter Schools will host session four of five planning year sessions required for all schools (boards and school leaders) in the Ready to Open process on December 14, 2022 via WebEX from 8:30AM - 4:00PM. Please Register Here for Session 3: Charter School Accountability and Operations.
HR Webinar Information - Licensure requirements, resources, and more for Charter School leaders
Once a month, Dr. Tom Tomberlin and his team provide State Board of Education and legislative updates to the human resources contacts in Public School Units (PSUs) across the state.
Dates for 2022 (10:30-12:30pm)
December 2
Dates for 2023 (10:30-11:30am)
January 6
February 3
March 3
April 7
May 5
June 2
July 10 (Monday)
August 7 (Monday)
September 8
October 6
November 3
December 8
Link to Join:
Kim Evans' Personal Room
https://ncgov.webex.com/meet/kimberly.evans
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Simple, modern video meetings for everyone on the world's most popular and trusted collaboration platform.
ncgov.webex.com
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Join by phone
+1-415-655-0003 US Toll
Access code: 619 435 814
Kim Evans Program Coordinator, PEPSC Office of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
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Other Resources from DPI and beyond
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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