UPDATED CLARIFICATION ON SCHOOL RISK MANAGEMENT PLANS
Please read:
Charter SRMP Information.pdf
Indirect Cost Recapture Process for Federal Grants
To recapture the full value of Prior Years indirect costs on the ESSER grant funds you will need to manually calculate that adjustment. You must apply the appropriate rate for that fiscal year for that calculation and those applicable expenditures.
You will need to write a manual check to the “394” object code to record the recapture of the applicable indirect costs. Below are the suggested steps for this process:
- Make a journal entry to move the expenditures from the PRC that you will recapture the applicable indirect costs. This entry may create a negative expense in the PRC if you spent all your allotment in the prior fiscal year.
DR PRC YYY
Where YYY represents the funding source where you have funds available. Use an expense code that mirrors an expense code that had been used in the recapture PRC in the previous fiscal year(s).
CR PRC XXX
Where XXX represents the recapture funding source. Use an expense code that had been used in the current or previous fiscal year(s).
- Charge the appropriate uncollected indirect cost to the recoup PRC.
- Do a manual check to the "394" object code to record the recapture of the applicable indirect costs.
- Update your budget documents to reflect the final expenditures that would also reflect this recapture of the indirect costs. These should be submitted as a separate amendment with the caveat that this is to Update Our Budget to Reflect Final Indirect Costs. That should enable the Federal Programs staff to expedite that approval, but please do not let that hold up your recapture of these costs.
If you have any questions related to this process, please contact Roxane.Bernard@dpi.nc.gov for IPS.
Indirect Cost Rates 2020-2023.xlsx
Update to the PMR certification statement
Please download and reference this update to the PMR certification statement in PowerSchool
A5 Performance Framework & Services to Multilingual Learners
There are updates to the task requirements for the A5 Component regarding multilingual learners (MLs) for the current school year. Join the BOY Training on September 30, 9:00-11:30 am *Register* to learn more about these changes and services to multilingual learners. We recommend that at least two educators from the school join this training.
Connect with the NCDPI Multilingual Learner/Title III Team
ESLTitleIII@dpi.nc.gov
Twitter: @NCDPI_MLs #NCMLs #NCELD
NCDPI ELD Web Page | ELD Standards-Resource Hub | ELD GoOpenNC Hub
The terms on this message may alternate between "English Learner" (EL) and "Multilingual Learner" (ML). As of March 21, 2022, NCDPI shifted to using "English Learner" for policy and legislation purposes and "Multilingual Learner" for all other purposes. See this letter or view this video for more details.
DLMI due September 30th. This is a hard deadline.
The Digital Learning and Media Inventory (DLMI) is required to be submitted yearly by all PSUs in North Carolina, including charter schools and lab schools. Normally the DLMI is due June 30 each year, but this year has been delayed until September 30, 2022 due to revisions last spring as we updated the DLMI to be associated with users' NCEdCloud accounts.
This report helps inform local and state leaders about the state of digital learning in North Carolina. Information from the DLMI is also used for the NC School Report Card, the US Dept of Education Office of Civil Rights Report, and the newly legislated Digital Learning Dashboard that is now required by NC Senate Bill 105.
Therefore, it is extremely important that the data provided by PSUs is submitted by the September 30 deadline and all data is as accurate as possible. The Office of Digital Teaching and Learning has prepared several resources to assist PSUs with completing the DLMI. The 2022 DLMI Training presentation can be found here. It provides various screenshots and additional information to support users in requesting accounts and in completing the DMLI as well as links to additional resources (also below) You can also access a video of a training webinar.
We recommend and encourage individuals completing the DLMI to review the user manuals and complete the associated worksheets prior to entering data in the system. Upon completing the worksheets, users can quickly transfer the data to the DMLI.
School Level DMLI User Manual
PSU Level DMLI User Manual
School Level DMLI Worksheet (will force copy into your Google Drive)
PSU Level DMLI Worksheet (will force copy into your Google Drive)
Questions for the DMLI can be posted here.
Should you have additional questions or need assistance, the DTL team is also hosting another round of office hours. ALL DLMI Office Hours can be joined with this LINK
NC Social and Emotional Learning Newsletter
On behalf of the NC Social and Emotional Learning Implementation Team, we are excited to share the September 2022 Edition of the North Carolina Social and Emotional Learning Newsletter.
In this edition, you will find:
- Key NC Social and Emotional Learning Resources
- Suicide Prevention
- NC Social and Emotional Learning Implementation Update
- Additional Resources
NCStar Training Announcement
The Office of District & Regional Support within the Division of District & School Support Services is excited to announce the Fall 2022 NCStar & School Improvement Planning Professional Development!
This two-day training will be offered in six different locations across the state during the months of September through November. These sessions will cover the same material and resources shared during the Spring 2022 sessions.
Day 1: Participants will learn about school improvement using NCStar and how to navigate the platform to assess, create and monitor school-based practices. Participants will also learn about the components of Set Direction in NCStar, including the use of Performance Measures to monitor progress of school improvement goals.
Day 2: Participants will continue to learn about school improvement using NCStar with a focus on the Continuous Improvement Cycle (Assess, Create, Monitor) to create robust school improvement plans. Participants will also learn about best practices for school improvement teams, including how to run an effective SIT meeting, effective forms of distributive leadership and the critical role that SIT leaders and committees play in moving the school achievement needle forward, and evaluation of a school’s School Improvement Plan.
We are excited to share that the 2022 AIM Conference registration is now OPEN!
What to Expect: Assemble your team and prepare for an exciting opportunity to learn about current policy and legislation and glean insights into best practices through a variety of concurrent sessions. All breakout sessions are aligned to Operation Polaris and details will be posted on the AIM Conference site by early September. Regional Lunch and Learn events will provide you and your teams a chance to dig into district and regional problems of practice. District team work time is also provided in the agenda. Participants will also enjoy time to network during special unstructured events throughout the conference.
Schedule: Check out our Schedule-At-A-Glance!
Pricing and Perks: Early-Bird pricing is $100 per participant until September 30, 2022. Registration includes continental breakfast, boxed lunch, and a heavy hors d’oeuvres reception on October 27 as well as a continental breakfast and boxed lunch on October 28. Internet will also be provided for multiple devices.
District Team Registration (Administrators and Non-Teaching Staff): Register now, Early Bird Registration ends September 30 when fees will increase from $100 to $150 per participant. PSUs may register at bit.ly/AIM22Registration.
Teacher Registration: We also encourage PSUs to bring teacher leaders to the main conference on October 27 & 28, 2022 as a part of their PSU team! All teacher registration fees have been provided by our sponsors, but space is limited! Teachers may register at bit.ly/AIM22TeacherRegistration.
FREE AIMazing Teacher Conference: Please encourage teachers to register for the FREE AIMazing Teacher Conference beginning the evening of October 28 with breakout sessions on October 29. All teacher registration fees have been provided by our sponsors, but space is limited! Teachers may register at bit.ly/AIM22TeacherRegistration.
We are recommending that charter schools bring teams of 3.
Important Communication- Diabetes Care Law and Epinephrine
Important Resources for Charter Schools: (Please Read)
Please click on each link.
Charter School Diabetes Memo
Charter School Epinephrine Memo
CRDC Contacts in EDDIE Due October 1
The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022).
To date, the Federal government has not published an official start date. The NCDPI will notify PSUs once an announcement has been made.
NCDPI would like to make sure that we have the most accurate contact information for your PSU’s Civil Rights data coordinator. Please update EDDIE with two CRDC Coordinator contacts by October 1, 2022. PSUs are also strongly advised to verify or update the Student Information Coordinator contact as well.
Instructions for creating Staff Entries (Roles) in EDDIE are in the Help Using EDDIE section of the NCDPI website.
Note: PSUs which were not open in the school year 2021-2022 are not required to participate in this collection.
Please contact Terra Dominguez at terra.dominguez@dpi.nc.gov with any questions you may have.
School Business – September Updates
Textbooks - PRC 130 Allotment Account Activity Summary
The Textbook Services Warehouse has now successfully transitioned from its old facility to the new facility at:
309 Chapanoke Road
Raleigh, NC 27603
If you have questions about textbook balances or other textbook-related questions, please contact Wanda Benson at wanda.benson@dpi.nc.gov and she will be happy to provide the information needed.
From School Connectivity
E-rate Matching Funds (PRC073/036) will be allotted soon for PSUs funded in Waves 1-19. Please remember these funds do not roll over and should be spent by June 30. Please be in contact with your CTO or E-rate Lead regarding these expenditures.
Contact: Roxie Miller, North Carolina State E-rate Coordinator, Education Technology and Data Services, School Connectivity & Cybersecurity, NCDPI
School Business Data Stored Off-Site Sign-Off – OVERDUE – All PSUs
NCDPI School Business Modernization (SBSM) asks ALL district and charter school CFOs to please complete this Sign-Off form (originally due August 31, 2022) as soon as possible if not already submitted.
Per updated Session Law 2021-180 Section 7.79.(b) all public schools units "...shall store their school business data at an off-site premises by June 30, 2023". It is anticipated that fewer than 17 public school units are potentially impacted by the above language in Section 7.79(b) and fewer than 35 public school units by 7.79(b) as a whole.
Contact: Barry Pace, Director of Modernization, NCDPI
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Bonuses and TSERS – PSUs which are part of TSERS
This is a reprint of information previously provided in a section from the October 1, 2021 School Business Newsletter.
In order for a payment to be reportable to TSERS, it must be considered by the employer to be compensation for retirement purposes. This generally means that the employer must consider it to be pay for the performance of work in the employee’s full-time position. It is up to the employer to determine if the bonus is considered to be compensation.
An employer might consider the following:
- Recruitment bonuses are not compensation and therefore not subject to TSERS because no work is performed.
- Retention bonuses may be subject to TSERS depending on the nature of the bonus.
- Employers may reasonably reach a different conclusion based on their own facts and circumstances. Regardless of the decision of the employer, consistency in application is strongly recommended.
- PSUs should consult with their legal counsel to make the determination related to whether the bonus is compensation as defined by General Statute and is therefore subject to TSERS.
Please also see the attached “Withholding Requirements Guidance on Supplemental Pay Revision”.
Reminders
ESSER I and GEER Grants expire September 30, 2022
Details are in the August 19, 2022 newsletter *
* View prior newsletters online: Newsletters and Guidance | NC DPI
Have questions about student health requirements? Counseling? Healthy schools in general? The NC Healthy Schools staff can help …
Sarah Blanton, Healthy Schools Consultant
Kisha Bryant, School Counseling Consultant
Ellen Essick, Section Chief
Burt Jenkins, Healthful Living / Athletics Consultant
Pachovia Lovett, School Social Work Consultant
Lillian Pinto, Reproductive Health Consultant
Susanne Schmal, School Health Partnerships & Policy Consultant
Les Spell, Data and Policy Consultant
Discipline, Dropout, and ALPS data coordinator contact information
DISCIPLINE DATA
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s discipline data coordinator.
ALTERNATIVE LEARNING PROGRAMS & SCHOOLS (ALPS)
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s ALPS data coordinator.
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s dropout data coordinator.
Register for Fall Literacy Instruction Standards (LIS) PD!
To assist districts and schools in implementing the Literacy Instruction Standards (LIS), the NCDPI ELA Team will provide regional train-the-trainer sessions for instructional leaders that include:
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Building a deeper understanding of the LIS and practices
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Utilizing the "Literacy Look-Fors" tool to observe and coach
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Planning next steps for improving literacy in their PSU
We are inviting up to 3-5 leaders per charter to attend. Suggested participants:
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K-12 representation; Vertical representation
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Content area representation
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Instructional leaders who will support/provide PD locally
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Literacy and/or Instructional Coaches
The charter session will take place October 5th from 11:00 AM - 2:00 PM.
The NCDPI ELA Team encourages charter teams to work with their school leadership to ensure registration accurately reflects needed charter representation. While each team member should register separately, charter leaders should follow up with their team members to ensure individual registrations are completed.
Register for your session!
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To learn more about the support the ELA Team will provide for the 22-23 school year, view our public-facing timeline. If you have any questions, please let us know!
Thanks,
Stacy Daniel, Ed.D. Section Chief for ELA & Languages English Language Arts and Languages Office of Academic Standards NC Department of Public Instruction P: (984) 236-2829 stacy.daniel@dpi.nc.gov
Important MEMOs:
Please review the attached Exceptional Children communication updates and Guidance.
Office of Charter Schools (OCS) Update
Exciting Opportunity for Charter Schools
A message from Keegan Storrs, 2022 NC Charter School Teacher of the Year.
Big things are happening at NCstoriED! NCstorED is a group of social media accounts (Twitter, Instagram, Facebook) created by the 2022 Burrough’s Wellcome Fund North Carolina Teachers of the Year. Its purpose is to share stories and solutions BY NC educators FOR NC educators.
This year, the 11 NC Teachers of the Year will be traveling all around the state, collaborating with schools in all 115 NC school districts to help schools spotlight promising practices in NC education.
This is a fantastic opportunity for charter schools to get some positive PR about all the wonderful things they’re doing each day to support education in our great state. If you’re interested in collaborating on this project and having the spotlight put on your school, please reach out to the 2022 Charter School TOY, Keegan Storrs (storrswk@roxborocs.org). He’d love to try to plan a trip to your campus!
Don’t forget to follow our social media accounts!
 NC ACCESS Sponsored Professional Development for all Charter Schools – Fall 2022
Theme: Using Technology to Increase Classroom Effectiveness
Visit ncaccessprogram.com/learn for more information and to register.
October 19, 2022 | 3:30-5:30pm
Dr. Vickel Darby, Instructional Technology Specialist
Register
Flipping with Flip Grid - Are you ready to engage students to answer questions openly and confidently? Have no fear! Let's flip the classroom with Flip Grid! Welcome to Flip, a place to create, share, and learn together! We've got everything educators need to bring the magic of Flip to students and share it with peers!
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November 16, 2022 | 3:30-5:30pm
Dr. Vickel Darby, Instructional Technology Specialist
Register
Are you ready to try something different with your students? Let's unite and learn about Quizaliz.
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Other Resources from DPI
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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