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Some Upcoming Dates of Note
- October 30th- NCAPCS HR/Legal Issues Workshop
- October 31st- Legislative deadline for the 2024-2025 fiscal audit
- November 1st- Immunizations Assessment due to DHHS
- December 31st- Transportation Grant application due
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The Ready to Open Cohort will meet again on Wednesday, October 22nd, in person at the Department of Public Instruction for Planning Session II: Finance. Please email the RTO Lead Consultant, Dr. Natasha Norins for details (natasha.norins@dpi.nc.gov).
Updated School Attendance and Student Accounting (SASA) Manual
This is a MUST HAVE resource for all charter school administrators.
2025 SASA Manual
Important DHHS Resources for Charter Schools
Please click on each link and read thoroughly.
Do you have a New MTSS Implementer this year?
The New MTSS Implementers Learning Series is designed for those in their first or second year of leading MTSS. A New Implementer may be a:
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Coordinator
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Coach
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Administrator
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Staff member
…who is serving on leadership teams or in a role that supports MTSS implementation within your PSU.
This learning journey will:
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Build a clear understanding of responsibilities
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Provide coaching, technical assistance, and essential resources
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Connect participants with peers through networking and live support sessions
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Share practical strategies that can be applied immediately
📌 Use this New Implementer Contact Form to submit names. Those added will receive invitations to the Learning Series and regular updates throughout the year.
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School Business October 10, 2025
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
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Federal Cash Requests - All PSUs
Grants Ending on or Before Sept 30, 2025
Please be reminded that there were several federal grants whose period of performance ended on or before September 30, 2025. SBS closed cash requests for Grant Year 2024 Federal funds, effective immediately following FRD 09/26/2025. However, PSUs will still receive their federal cash during the monthly zero out process based upon their encumbrances as of September 30, 2025. Encumbrances for these grants must be liquidated by December 31st. Please ensure you record all expenditures to the appropriate grant year in your system, and that the proper object codes are used; otherwise, funds will revert.
Funds not reflected as valid encumbrances in your September MFR file will be reverted. The funds that will be reverted can be identified using the DART PSU Report 103: PSU Remaining Allotment Balance or the 4. Funds Available to Request Report in the Cash App. The list of ending grants was also posted on August 15th to our What's New page.
Reminder: Grant year reporting means that expenditures and cash draws are all accounted by grant year for the federal grant funds. These must align. Please work with your software vendors if you are still unclear how to appropriately account for these funds using the new grant year code segment in the Chart of Accounts (COA).
If you have questions regarding these funds, please contact SchoolFinancialReporting@dpi.nc.gov.
Immediate Reversion Report - All PSUs
Report 300. PSU Immediate Reversions has been updated with the September MFR data. The report will be used to calculate allotment reversions.
21st Century Community Learning Centers - Non-LEAs/ERaCA Users
If you use ERaCA to access funds for the 21st Century Community Learning Center Program, please note that all GY 23 and GY 24 funds must have been expended on or before September 30, 2025. ERaCA will be open through October 31, 2025 for you to request reimbursement for these expenditures, but all expenditures must have been dated on or before September 30, 2025.
Allotments Update
FY2025-26 Allotments - All PSUs
Upcoming FY2025 carryforward reversions for state PRCs:
- PRC 0022 – Advanced Teaching Roles: Grant Funds
- Per expenditures as of September 30, 2025
- PRC 0230 – Hurricane Relief and Recovery - School Extension Learning Recovery Program
- Per expenditures as of October 15, 2025
- PRC 0016 – Summer Reading Camps
- Per expenditures as of October 31, 2025
Allotment Transfers and Conversions - LEAs Only
The next batch of ABC transfers will close at midnight, Friday October 17th. Email-submitted transfer and conversion requests received by end of day October 17th will be allotted by October 23rd.
If you have general allotment questions, please email allotments@dpi.nc.gov
From the Office of Exceptional Children
Competitive Grant Technical Assistance Package
Last week, the NC SBE approved the EC Competitive Grant Program. Please note the following timeline and linked resources. Applications may be submitted using the google form linked in the grant application package beginning on Monday, October 13, 2025, at 8:00am. The grant will close Friday, November 14, 2025 at 5 pm.
Office Hours will be offered on October 10th from 10:00am - 11:00am. Here is the link to join: Meeting link: https://ncgov.webex.com/meet/ginger.cash
IDEA Children with Disabilities High-Cost Funds - Risk Pool
The applications for IDEA Children with Disabilities High-Cost Funds - Risk Pool have exhausted the maximum funding available. This application is now closed. EC Administrators are encouraged to look at other special grant funding options that may be available based on unique circumstances using this resource as a guide OEC Funding for Exceptional Children. Please see your IDEA Fiscal Consultant with any further questions.
Behavior Support Competitive Grant
The Behavior Support Competitive Grant is now live within CCIP under “Funding Applications”. It is very important to note the following details and share with appropriate others. Reporting requirements and elements of the CCIP application have been streamlined. The OEC Behavior Support Competitive Grant document contains all of the particulars regarding the components of the grant application including the required Behavior Support Workbook and content that may be helpful with submitting a successful application. The resource incorporates all requirements - if it isn’t listed or linked, it is no longer required. To be considered, all applications must be submitted in NC CCIP by 5:00pm on October 31, 2025.
Questions? Contact SBS
Deadline Reminders
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DUE DATE
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TOPIC
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NEWSLETTER
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10/31/2025
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Annual Audit Report
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07/17/2025
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10/31/2025
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SS200 Full-Time Personnel Report
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08/15/2025
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NCHEP Charter School Compliance Forums
The North Carolina Homeless Education Program (NCHEP) will be hosting in-person Compliance Forums for charter and lab school homeless liaisons to expand their knowledge on the McKinney-Vento Act, as well as develop practices to best support the needs of their students who are experiencing homelessness. All homeless liaisons are required to attend one of the four Charter School Compliance Forums offered.
Wednesday, October 15, 2025 Asheboro, NC
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Thursday, October 16, 2025
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Wednesday, October 22, 2025
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If you have questions about registration or these meetings, please contact your EHCY Program Administrator, Savannah Gay.
CFSS Anti-Bullying Campaign
The Center for Safer Schools is launching a statewide anti-bullying campaign in partnership with the North Carolina-based Children and Parent Resource Group (CPR).
This free initiative – available to all middle schools across the state throughout the school year – is designed to help students better understand both the physical harm and the emotional impact that bullying can cause, as well as how to recognize peers who may be experiencing it.
Using 3-D video technology, interactive games and pre- and post-program student surveys, the campaign offers an engaging, research-based approach that highlights the serious effects bullying can have on the health and well-being of North Carolina students.
For more information on the CFSS anti-bullying campaign, send an email to CFSS School Safety Strategic Coordinator John Van Arnam. Space is limited and will be done on a first come, first served basis until all appointment slots are filled.  CFSS Bullying Prevention Webinar
The Center for Safer Schools Student Engagement Team on Wednesday, Oct. 15 from 11 a.m. to noon will hold a virtual training session on effective bullying prevention and intervention strategies in schools.
Kindness Changes Everything: Bullying Prevention and Intervention will cover essential best practices, emphasizing the importance of developing effective bullying intervention plans that empower schools to respond effectively to incidents. A strong bullying prevention and intervention program is vital for fostering a safe and supportive school environment.
Attendees will receive practical resources and valuable information to help both students and staff navigate bullying situations with confidence. This session is intended for administrators, specialized instructional support personnel (SISP) staff (school counselors, school social workers, school psychologists, behavioral health/mental health specialists) and other staff members who might support students for bullying prevention.
Kindness Changes Everything will be led by CFSS Assistant Director-Behavioral Health Michelle Guarino, Student Engagement Manager Chelsea King and Program Coordinator Mya Batts.
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Looking for Literacy Professional Development? Need to earn CEUs?
NEW! During the 2024-2025 school year the Office of Early Learning is offering a virtual Literacy for Educators webinar series focused on content aligned to the science of reading for charter and lab schools.
These sessions are open to All educators, coaches, and administrators.
Each monthly session will be held from 3:30 pm-4:30 pm.
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Charter schools have a dedicated SIS professional contact!
We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.
Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.
The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.
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Other Resources from DPI and beyond
In addition to opportunities included in the bulletin linked above, NC Healthy Schools hosts monthly opportunities for a School Health Advisory Council (SHAC) Learning Collaborative.
These monthly meetings are the last Monday of each month at 3:00pm (unless scheduled otherwise, due to holidays, etc.) and are open to all SHAC representatives (or those considering joining a SHAC) to come learn more about what other PSUs are doing, hear about various resources, and share about your activities.
These meetings will primarily focus on SHACs and the Whole School, Whole Community, Whole Child model. There will be opportunities to discuss general questions, e.g., building the team, partnerships, use of data, action planning, and questions relevant to your WSCC efforts.
If interested in attending these meetings, please let Susanne.Schmal@dpi.nc.gov know and you’ll be added to the monthly calendar invitations to join as able.
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Implementing Standards Based Instruction
Regional Professional Development
This professional development offering is grounded in the implementation of standards-based instruction, focusing on equipping educators with strategies, tools, and foundational knowledge for designing and delivering learning experiences that align with the North Carolina Standard Course of Study. This approach develops teacher expertise in the following key areas: foundations of standards-based instruction, differentiation within a standards-based framework, and alignment and consistency.
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Sign Up for NCDPI Newsletters
Did you know NCDPI produces a variety of newsletters on various topics across North Carolina K-12 education? Whether you’re looking for news on school counseling, digital teaching & learning resources, middle school science or K-12 education legislation updates, there is something for everyone.
A few examples of subscription offerings are:
- K-12 Education Legislative Update
- News Releases
- Digital Accessibility Newsletter
- Exceptional Children Information for Parents
Click here and enter your email address to see all the subscription lists and newsletters available to receive.
NCVPS Enrollment Options for October 2025
The fall open-enrollment window is closed, but NCVPS still has flexible options for schools! From transfer enrollments and emergency requests to co-teaching, PE/Health, and partnership courses, we’ve got solutions for your students. See our announcement for all the details.
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Share excellence in education!
Post exceptional student work or exciting happenings at your NC Charter School. Then tag or mention OCS on Social Media for others to see!
Remember when you share on social media to use #WeAreNCCharters or @NCCharterOffice
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Charter School Job Postings
Job postings will include the posted date and will be deleted after two months. Schools may request early removal or extension. Contact Joseph.Letterio@dpi.nc.gov with a posting link.
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Ashley Baquero • Director, Office of Charter Schools
Please send general inquires to ocs@dpi.nc.gov
Contact information for area specialists can be found on the Office of Charter Schools Directory.
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