North Carolina Homeless Education Program
Updating Homeless Liaison Contact Information
The McKinney-Vento Act requires all LEA[NC PSU]s to appoint a local homeless liaison to support the educational needs of their students experiencing homelessness. To ensure that your charter’s homeless liaison is receiving communications from our office please review the Homeless Liaison Contact List. If the contact information is incorrect, the Liaison Contact Information Form should be completed as soon as possible.
EHCY Program Administrators-Charters
NCHEP has designated two Education of Homeless Children and Youth (EHCY) Program Administrators to support the needs of North Carolina’s charter, lab, and virtual school’s Homeless Liaisons. Liaisons are encouraged to reach out to their EHCY Program Administrator for technical assistance with their homeless education program.
EHCY Program Administrator-Charters
Regions: 1-4
Tamika.Dawkins@dpi.nc.gov
743-222-9024
EHCY Program Administrator-Charters
Regions: 5-8
Savannah.Gay@dpi.nc.gov
743-241-0004
If you are unsure which region your LEA is located in, please review the North Carolina State Board of Education Districts Map.
School Attendance and Student Accounting (SASA) Manual UPDATE - Must have resource for attendance and enrollment/withdraw questions!
The SASA Manual was amended to implement pertinent legislation, funding in arrears, and the new Student Information System (SIS). Revisions include the admission of out-of-state and foreign exchange students to charter schools, withdrawing students from school, coding attendance on individual student make-up days, the class size waiver request process, guidance about eligibility for use of a modified school calendar, retention of digitized student records, and assignment of Student User Identification numbers. Information about the addition of Pre-K ADM to the K–13 ADM for purposes of school principal salary calculation was added as well; changes to the Principal Salary Schedule are effective January 2025 and will be brought before the Board in the fall for final approval.
2024 Updated SASA-Manual
School Business - August 15, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
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UERS July Data File Update - All PSUs
Due to the complexities of receiving the July UERS datafiles, DPI will not process a cash zero out for state or federal funds for the month of July. Please consider that when ordering any additional August cash.
The August cash zero out process will be based on year-to-date cash and year-to-date expenditures by mid-September.
In addition, be aware that we are looking at alternatives related to refund transactions. Please be patient while we determine the best course of action given our current system limitations.
Allotments Update
FY2024-25 State Initial Allotments - All PSUs
Approximately 95 percent of the FY25 State Budget has now been allotted as of today.
School Business will provide online resources regarding the State Initial formulas, salaries, and dollars per ADM by the end of next week.
We have begun processing “kitchen sink” state allotments (special provision allocations and State grants) (the remaining 5 percent).
The following items of interest will be executed in the coming week:
- PRC 022 – Advanced Teaching Roles Allotment
- PRCs 042 & 043 – CFST Initial Allocation
- PRC 067 – MSA Interns Allotments
- PRC 069 – Treatment Centers Allocations
- PRC 083 – CTE Credentials Initial Allocation (30% of FY23-24 Allotments)
Additional Allotment Updates: LEAs Only
The ABC and Restart transfer modules in the Allotment System are expected to open mid-late next week for submissions.
Thank you for your continued patience as we execute the remaining FY24-25 budget.
If you have general questions, please email allotments@dpi.nc.gov.
SBS Summer Conference Presentations
Thank you for joining us at the 2024 FBS Summer Conference. We enjoyed seeing everyone and receiving feedback on the sessions. Your input is a valuable resource that we will utilize to enhance future conference experiences. Presentations are available on the What's New page.
From the Center for Safer Schools
School Resource Officer Grants - All PSUs
The 2024-2025 School Resource Officer Grants application is LIVE in CCIP and will close on Friday, 30 August 2024 at 11:59 p.m. To submit a grant for review and consideration, the application must be submitted with the required documentation uploaded and must have the Chief Administrator Approved status on or before Friday, 30 August 2024 at 11:59 p.m.
Although the full application is available, the only section you are applying for is School Resource Officers. Please input N/A into all other sections to move forward and submit the application.
After 5 p.m. on 30 August, there will be no technical assistance available.
If you have any questions or concerns, for a timely response, email schoolsafetygrants@dpi.nc.gov.
Reminder About Inclement Weather Closures
In response to your questions about instructional days and inclement weather, please note the following. Additional information is in the SASA, which has been posted to our What's New page.
School Closings and Instructional Time
Be sure to follow your PSU's Inclement Weather policies in addition to these reminders.
If school is closed in advance of inclement weather (school closed the day before), follow your PSU's plan for making up missed days.
If school is closed early due to inclement weather, the day and the scheduled amount of instructional hours count toward the required minimum number of days and instructional hours.
If school buses are in route to schools when school is canceled for the day, then the day and instructional hours scheduled for that day will count toward the required minimum.
The NCSIS team has provided refreshers on updating these changes in the SIS.
- How to Adjust an Instructional Day in NCSIS
- How to Adjust an Instructional Day in PowerSchool
EDDIE Current Grade Levels Update Reminder - IPS Only
Please check your school's records in EDDIE. Pay close attention to the Current Grade Levels field and make sure that it is accurate for FY2024-25. I.e. If you have added a grade(s) in 2024-25 ensure that the Current Grade Level in EDDIE is updated. This will prevent unnecessary audit exceptions with Student Accounting and Accountability. Contact EDDIE@dpi.nc.gov if you have any questions.
Reminder Federal Grants Ending on or Before Sept 30, 2024
Please be reminded that there are several federal grants that are now allocated and must be accounted for by grant year whose period of performance ends on or before September 30, 2024. The list of grants has also been posted to our What's New page. Please review your federal allotments to ensure you have expended those funds before those grants end. This includes ensuring you have recorded all expenditures and if needed eligible encumbrances to the appropriate grant year in your system.
Reminder grant year reporting means that expenditures and cash drawn are all accounted by grant year for the federal grant funds. These must align. Please work with your software vendors if you are still unclear how to appropriately account for these funds using the new grant year code segment in the Chart of Accounts (COA).
Reminder State Carry Forward Funds Ending on or Before December 31, 2024
Please be reminded that there are several state grants that were allowed to have carry forward funding from FY 23-24 balances into FY 24-25. The table below reflects those PRCs and their ending dates for these carryforward funds. Please ensure you have expended those funds as may be eligible or each of those programs within this time frame.
PRC #
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PRC Name
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Expires
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016
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Summer Reading Camps
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October 31, 2024
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023
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CTE Modernization and Support Grants
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December 31, 2024
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040
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School Safety Grants
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June 30, 2025
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069
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At Risk Student Services
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August 31, 2024
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079
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CTE – Education & Workforce Innovation
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Until expended
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253
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Health Career Promotion Grants
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Until expended
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254
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Increasing Engagement in STEM Grants
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December 31, 2024
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257
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Middle School Reading Grants
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December 31, 2024
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258
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Plasma Games
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Until expended
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REMINDER: 2024-2025 School Resource Officer Grants
The Center for Safer Schools 2024-2025 School Resource Officer Grants application is live in CCIP and will close on Friday, 30 August 2024 at 11:59 p.m. To submit a grant for review and consideration, the application must be submitted with the required documentation uploaded and must have the Chief Administrator Approved status on or before Friday, 30 August 2024 at 11:59 p.m.
Although the full application is available, the only section you are applying for is School Resource Officers. Please input N/A into all other sections to move forward and submit the application.
After 5 p.m. on 30 August, there will be no technical assistance available.
If you have any questions or concerns, for a timely response, email schoolsafetygrants@dpi.nc.gov.
About the Center for Safer Schools
The Center for Safer Schools serves to promote safe learning environments for North Carolina K-12 schools. The CFSS serves as a hub of information and technical assistance on school safety to school faculty and staff, law enforcement, youth-serving community agencies, juvenile justice officials, policymakers, parents/guardians and students. CFSS staff focuses on school climate, school discipline and emergency preparedness concerns for North Carolina’s public K-12 schools. CFSS staff is available to provide training, guidance and technical assistance upon request for school faculty and staff and those working with children and adolescents. The CFSS is headed by Karen W. Fairley, Executive Director.
Important Resources for Charter Schools: (Please Read)
Please click on each link.
Charter School Epinephrine Memo
Charter School Diabetes Memo
 Sign-up for the Unpacking the Standards Webinar Series
Be sure not to miss any of the Unpacking the K-12 Arts Education Standards Webinars that will take a deeper look into the objectives for each of the artistic processes strands and additional unpacking resources in support of the objectives for K-12 Dance, Music, Theatre, and Visual Arts.
Register for each of the events using this link or by clicking the button below.
The Arts Education Hub - Standards, Crosswalks & More!
The NC K-12 Arts Education Resource Hub is a repository for all Dance, Music, Theatre Arts, and Visual Arts supporters. The purpose of this hub is to provide a space for the arts education community to explore resources that address the K-12 Dance, Music, Theatre Arts, and Visual Arts Standard Courses of Study and access to resources that will assist with planning, instruction, and professional learning designed to support effective standard-based teaching and learning.
The K-12 Arts Education Team has designed this repository to provide a variety of resources for supporting school leaders, administrators, educators, and parents/caregivers during the installation of the 2024 K-12 Dance, Music, Theatre Arts, and Visual Arts Standard Courses of Study for the 2024-2025 SY. This hub houses the standards, communications, and recommended resources related to the implementation of the NC K-12 Dance, Music, Theatre Arts, and Visual Arts Standard Courses of Study. Dance, Music, Theatre Arts, and Visual Arts Educators are encouraged to browse, reference, download, share, discuss, and adapt resources to meet the needs of their own students.
This resource hub is intended to be available to all stakeholders and can be accessed with or without a Canvas account via the short URL: go.ncdpi.gov/AE-HUBLinks to an external site. Links to an external site. or the direct link ncdpi.instructure.com/courses/9487.
Showcase your District's Performing & Visual Arts Students
NCDPI highlights excellence in Arts Education throughout the year. We look forward to continuing our beloved tradition where school groups share their favorite dance, music, theatre, spoken word, and visual art with NCDPI staff, friends, and family through live and virtual events.
Event opportunities include:
- CAE Conference (September 7th)
- Arts in Our Schools Week (September 9th-14th)
- AIM Conference (October)
- Holidays Series (December)
- Arts in Our Schools Month (March)
Please share the Google Form and performance invitation with the teachers in your districts and encourage them to apply today! Additional details are provided in the form.
RALC Reminders for August 2024
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Charter School experience updates for 2024 renewals are due to your designated RALC beginning August 1, 2024 through September 30, 2024. A notification will be sent to confirm receipt and completion of these requests.
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Residency Renewal requests for Year 2 and 3 for the 2024-2025 school year may be submitted to your designated RALC beginning July 1, 2024 through June 30, 2025
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2024 School-Based Mental Health Policy Report
Dear Charter School Contact,
In accordance with North Carolina SL 2019-245 and SL 2020-7 and with State Board of Education Policy SHLT-003, each K-12 school unit is required to upload a copy of their School Mental Health Improvement Plan and answer questions in the School Mental Health Policy Report.
In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SMH policy questions. To make it easier for you to assemble your report information prior to going online, a Word version and PDF of the online survey is attached to this email. Please complete the online survey to submit your report.
The survey platform is setup to allow respondents to leave the survey and resume their progress later, so long as they return on the same browser where they started the survey and do not wait longer than a month to return to the survey. This feature works by placing a cookie on the respondent’s browser that keeps track of the survey progress.
The information needed to complete the SMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.
Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2024.
You can access the reporting portal through the link below.
2024 Healthy Active Children Policy Progress Report / School-Based Mental Health Policy Report
If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov.
We appreciate the time and energy spent in completing this report and look forward to reading each submission.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated. The date in the footer will indicate the latest update. Please share!
Regional Standards PD/Direct Admissions Dates and Registration
A new school year is on the horizon and wishing each of you a successful 2024-25 school year as you lead school counselors in their work! Below you will find the registration links for the regional professional development sessions for the new NC Student Success Standards. Again, we will train district leadership and/or designated appointees by the districts, utilizing a "train the trainer" model. We ask that all districts send one designated designee for each grade level (elementary, middle, and high school) who will be responsible for training their district school counselors for that level. District leaders are also able to join this session if you are not already the designee. Please sign up for dates that are for your region due to limited facility capacities.
In addition, we will provide afternoon sessions for the new admission initiative for NC that will begin its roll out phase in the fall on the same day. Be prepared for a full day, from 9-3pm of training.
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DATE
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REGION
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LOCATION
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September 4th
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Sandhills
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Dr. William 'Bill' Harrison Educational Resource Center
396 Elementary Drive Fayetteville, NC
28301
Room 3
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September 9th
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Northeast
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Martin County Innovation Campus
411 East Blvd, Williamston, NC 27892
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September 17th
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Northwest
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Olive Hill Resource Center
509 W. Concord St.
Morganton 28655
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September 18th
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West
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Western RESA
200 Ridgefield Ct. Suite 206
Asheville, NC 28806
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September 24th
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Southwest
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Mooresville Intermediate School
1438 Coddle Creek Hwy
Mooresville, NC 28115
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September 25th
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Piedmont-Triad
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JB & Claire Davis Corporate Training Center at Randolph Community College
413 Industrial Park Ave, Asheboro, NC 27205
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October 1st
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Northcentral
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North Carolina Department Public Instruction
301 N. Wilmington Street, Raleigh NC
Room 150
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October 2nd
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Southeast
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Spencer Board Room
New Hanover County Schools
Dale K. Spencer Building
1802 South 15th Street
Wilmington, NC 28401
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Continue have a wonderful week!
Kisha Bryant, Ed.D.
School Counseling Consultant
Healthy Schools and Specialized Instructional Support
Office of Academic Standards
NC Department of Public Instruction
P: (984) 236-2820
kisha.bryant@dpi.nc.gov
Mastering the Magic of ML/Title III for Charter Schools
We are excited to invite you to our upcoming workshop specifically designed for stakeholders in charter schools who are new to working with Multilingual Learners. This virtual session will be an excellent opportunity to gain practical knowledge that you can implement immediately in your schools and classrooms. Your participation is vital to ensuring that all students receive the support they need to thrive.
Our topics will include:
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Federal and State Requirements - Understand the regulatory landscape and ensure compliance with essential guidelines
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Students Identification - Dive into the home language survey ans the steps to to identifying MLs
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ML Data - learn how to manage your ML data in your students information system
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Instructional Practices - Discover proven instructional strategies and best practices for teaching English learners.
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Resources - Access a range of resources and tools to support your English learners and enhance your teaching practices
Wednesday, August 21st
12:30 - 3:30 pm
Healthful Living Standards Update
The Office of Academic Standards’ Healthful Living team is excited to announce that the 2024 K-12 Healthful Living Standards were approved by the State Board of Education at their June 6th, 2024, meeting.
The 2024 K-12 Healthful Living Standards is now in the “installation” stage. Over the 2024-2025 school year, NCDPI will be working alongside leaders from PSUs to ensure all stakeholders are aware of the new standards, have opportunities to review changes from the 2012 standards, and prepare for the new standards to be implemented beginning with the 2025-2026 school year. Please note, the current 2012 Healthful Living Standards will remain in place for classroom instruction and assessment for the 2024-2025 school year.
To support the installation stage, the NC Healthful Living Hub has been created. It is designed to provide a variety of resources housing the standards and recommended resources related to the implementation of the North Carolina Healthful Living K-12 Standard Course of Study. Educators are encouraged to browse, reference, download, share, discuss, and adapt these resources.
Current items featured on the Hub
2012 Healthful Living Standards
- to be used for the final time in 24-25
2024 Healthful Living Standards
- full implementation in 25-26
2024 Crosswalks
2024 Installation Timeline
Monthly updates will be provided through this listserv.
2023 Youth Risk Behavior Survey Results (YRBS) Are Here!
The NC Middle School Youth Risk Behavior Survey and the NC High School Youth Risk Behavior Survey are administered to representative samples of randomly selected students on odd numbered years. The agency chooses questions for the surveys from a list created by the Centers for Disease Control & Prevention that is used by education agencies and schools across the nation.
After nearly a decade of declining physical activity and mental health metrics, the new data shows positive trends in both categories.
"We've got data that shows a relationship between the kinds of grades that kids normally make vs. the kind of risk factors that that they're exposed to. We see that the kids who are more physically active tend to make better grades. The kids who have better mental health tend to make better grades," said Les Spell, the Data and Policy Consultant for NC Healthy Schools for the North Carolina Department of Public Instruction.
- North Carolina students’ mental health is improving as they become more physically active.
- Percentage of high school students who reported feeling sad or hopeless dropped to 39 percent for 2023 after reaching 43 percent in 2021.
- Percentage of middle school students feeling sad or hopeless dropped from 35 to 32 percent during the same time period.
- Percentage of high school students who seriously considered suicide in the past year dropped from 22 percent in 2021 to 18 percent in 2023.
- 42 percent of high school students said they were physically active for at least 60 minutes on five or more days a week, an increase from 34 percent in 2021.
- Among middle school students, 52 percent said they were physically active for at least 60 minutes on five or more days a week, up from 44 percent in 2021.
More than 80 percent of high schoolers report using social media at least several times a day, and about half of those students say they use it at least once an hour. Middle schoolers access social media a little less, with 63 percent using it at least several times a day.
The use of vape products, marijuana and alcohol are also on the decline for high school students. Cigarette smoking is stagnant at an all-time low of 4 percent. There has been no significant change in prescription painkiller use or bullying.
For the complete 2023 results for both Middle and High Schools including graphs, tables and trends check out the NC Healthy Schools Data page or a direct link to the 2023 YRBS results.
Resources for 24-25
OPEN
OPEN was created with one idea in mind: provide the highest quality curriculum resources FREE to every school to provide equity of access to the entire physical education community.
- Curriculum maps
- Back to School Resources
- K-12 Physical Education
- National Field Day
- Best Practices
MyPlate USDA
MyPlate has a plethora of resources regarding nutrition in multiple languages
- Tool Kit
- Tip Sheets
- Print Materials
- Graphics
- Videos
Darebee
Darebee has over 2300 free workouts, fitness programs, monthly challenges and training guides. The site has a program filter to assist in finding specific workouts and a video library that demonstrates exercises.
SHAPE America Teacher's Toolbox
In SHAPE America's Teacher Toolbox you'll find links to some of the most popular topics, news stories, research articles, and webinars that health and physical education teachers are talking about.
- Activity Calendars
- Adapted Physical Education
- Elementary Physical Education
- Secondary Physical Education
- Health Education
- Coaching
CATCH My Breath / Be Vape Free
The Be Vape Free initiative is a confluence of like-minded organizations who have joined forces to tackle the use of e-cigarettes among our nation's youth through the creation and distribution of engaging content for grades 5–12 on the risks of e-cigarettes.
CBHPE
Collaboration Builds Health & Physical Education (CBHPE)
While this website began with Chromebook use in mind, it is now focused on all resources that can benefit Health and Physical Educators, including resources that can be utilized on any device. The goal is to share ideas, resources, and ready-to-use activities that can help teachers provide Quality PE Programs and Skills-based Health Education, as well as empower teachers to create their own resources to best meet the needs of their students.
Find templates, printables, hyperdocs, lessons, tutorials, projector activities, synchronous/asynchronous activities , over 2500 gifs and tons of slides resources.
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
September 6
October 4
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Important MEMOs:
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