School Business MAY 31ST, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
Closing Procedures for Fiscal Year 2023-2024 - all PSUs
The closing procedures for 2023-2024 have been posted under the What’s New section on our website. If there are any questions, contact Roxane Bernard at roxane.bernard@dpi.nc.gov or Tina Moore at tina.boyce@dpi.nc.gov.
Allotments Update
Allotments and adjustments scheduled to post by June 3rd
- Extended Learning and Integrated Student Supports (ELISS) (PRC 052)
- ESEA TITLE IV, PART A – Stronger Connections Grant Program (PRC 145)
- ESSER II Reversion Adjustments (PRCs 171 & 173)
- Federal Approvals to Date (Various PRCs)
- Allotment Supplemental Adjustment for NR Retirement Funds (Various PRCs)
Allotments and adjustments scheduled to post by June 7th
- Transportation Reserve Fund for Homeless and Foster Children (PRC 081)
- ESSER II Reversion Adjustments (Various PRCs)
- Federal Approvals to Date (Various PRCs)
- Additional PRC allotment requests and adjustments as received
EDDIE Updates and Year End - All PSUs
The data in EDDIE must always be current for the current school year. Enter data that will become effective for 2024-2025 beginning July 1, 2024. For more information, please see the EDDIE Year End Memo on the SBS EDDIE webpage.
From the Office of Exceptional Children
2025 IDEA Grant Update - all PSUs
The CCIP vendor has informed DPI of a delay in the change to the new Chart of Accounts within the system. PSUs will not be able to submit budgets into CCIP until mid-July. EC Directors should discuss the budget planning with their finance officers and align the Section 611 and Section 619 Use of Funds with the planned budget. The grant application can be changed to Draft Completed without the budget in the system. The programmatic review will take place as the grants are submitted. The fiscal consultants will review everything except the Use of Funds and be prepared to complete the review as soon as the budgets are available in CCIP. The 2025 IDEA grant status must be Draft Completed by 5:00 pm on May 31, 2024.
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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06/24/2024
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SBS summer conference hotel rate
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04/05/2024
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06/24/2024
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Last day to request Federal cash
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05/23/2024
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06/25/2024
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Last day to request State cash
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05/23/2024
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06/30/2024
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June UERS data files due via eMFTS
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05/23/2024
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URGENT Allotments Update: June 3, 2024
Please be aware of the following items:
- An allotment was processed Friday, May 31st with caption: NR Retirement Funds
- These funds are 1-time funds and are non-recurring.
- They impact the non-position allotments and may be used as needed within those PRCs that received funding.
- Charter Schools received their portion of these funds in PRC 036. They may use these funds for any expenditure in that PRC.
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LEAs only: There will be NO pull-back (reduction of the allotment) in PRC 014 CTE Funding related to the Adobe Licenses for FY 23-24.
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We have Grant Year 2023 funds for PRC 060 and PRC 050 to allocate this week. Those funds will be applied against your expenditures for this year first at the end of the year which should allow more carryforward of Grant Year 2024 funding for the PSUs receiving these funds.
- You do NOT need to budget these additional allocations; it will be assumed they follow your current approved budget and will simply align on a pro-rata basis (you would add to your internal budget as may be needed but no budget amendment is required by the DPI Program staff thru CCIP).
- The intent is to allow for more GY 2024 funds to carryforward.
Federal Planning Allotments:
- Federal Planning allotments for Grant Year 2025 funding is underway. As soon as we have those allocations, we will provide those via the website and a workbook for everyone.
- The CCIP system is not yet ready to accept those planning figures. We anticipate that system being ready by the middle of July.
- The applications for these Federal grants should be available in the CCIP system and those should be prepared and submitted.
- The budget process will catch-up when the system is available.
- Remember these are for the GY 2025 funding which is not allocated until after October (Federal fiscal year). There is time this summer to get the budget submitted that will support your applications.
- If you have other questions, please contact your federal programs contacts.
- If you have questions on the impacts to your financial software, please contact your vendor.
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Annual Charter School Health Services Report and Section Two Report
The Annual Charter School Health Report opened May 1, 2024, and must be completed no later than June 20, 2024. A preparation worksheet is provided with the reporting criteria. All schools are encouraged to download the worksheet and mark the appropriate responses before beginning the online report survey. You may click here or below to access the worksheet. Once you have prepared your responses, save the document to your local computer. This worksheet cannot be accepted as your report requirements. You will use it as a tool to enter your information into the online survey system once the report opens.
North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety.
The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students. Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ). The survey opened May 1, 2024, and should be completed no later than June 20, 2024.
Charter school Health Services Report and Section Two Report
https://survey.alchemer.com/s3/7508279/389da0bccc22
Charter School Health Services Report and Section Two-Worksheet
https://surveygizmolibrary.s3.amazonaws.com/library/12181/09_CharterSchoolHealthServicesReportIntegrated_Section2_WorksheetF1.docx
Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for Fiscal Year (FY) 2024
The U.S. Department of Education’s Office of Elementary and Secondary Education’s Charter Schools Program (CSP) recently published Notices Inviting Applications (NIAs) for four Fiscal Year (FY) 2024 Expanding Opportunity Through Quality Charter Schools Program competitions in the Federal Register.
Please read below to learn about each grant opportunity. The competition webpage linked for each CSP program includes information on the pre-application technical assistance webinars, eligibility requirements, and a point of contact for each CSP competition, should you have any questions.
1. The NIA for the Grants to State Entities (State Entity) (ALN 84.282A) competition can be accessed here. Through this competition, the Department plans to award an estimated $46 million for new State Entity grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 13, 2024. For more information about this competition, please visit the FY 2024 CSP State Entity Grants Competition webpage.
2. The NIA for the Grants to Charter School Developers for the Opening of New Charter Schools and for the Replication and Expansion of High-Quality Charter Schools (Developer Grants) (ALNs 84.282B and 84.282E) competition can be accessed here. Through this competition, the Department plans to award an estimated $5 million for new Developer grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 24, 2024. For more information about this competition, please visit the FY 2024 CSP Developer Grants Competition webpage.
3. The NIA for the State Charter School Facilities Incentive Grants Program (SFIG Grants) (ALN 84.282D) competition can be accessed here. Through this competition, the Department plans to award an estimated $30 million for new SFIG grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on July 23, 2024. For more information about this competition, please visit the FY 2024 CSP SFIG Grants Competition webpage.
4. A link to the NIA for the second round of grants in FY 2024 to Charter Management Organizations for the Replication and Expansion of High-Quality Charter Schools (CMO Grants) (ALN 84.282M) competition can be found at the CSP CMO webpage. Through this competition, the Department plans to award an estimated $92 million for new CMO grants. The deadline to submit a grant application under this competition is 11:59:59 p.m. Eastern Time on June 27, 2024. The second round of FY 2024 CMO grants will be awarded by September 30, 2024.
The CSP is also seeking peer reviewers for its FY 2024 competitions. If you are interested in serving as a peer reviewer for any of these FY 2024 CSP competitions, please visit the Call for Peer Reviewers webpage. Serving as a peer reviewer is a great way to gain insight into the federal funding process and use your professional experience, content knowledge, expertise, and judgment to ensure the Department is funding the most qualified grant proposals.
SAVE THE DATE!!!
We are excited to announce that registration is now open for the final OLR ARP Convening. This year's convening serves as a dual-purpose platform: firstly, to celebrate the remarkable achievements of district and charter schools in leveraging ESSER funds and effectively fostering significant strides in education despite the challenges of the pandemic. Secondly, our aim is to equip PSUs with essential knowledge, and resources to sustain the momentum they've built post-pandemic with the aid of ESSER funding. Our ultimate goal is to ensure that every student, irrespective of background, continues to receive the support necessary to thrive academically, and transition successfully into their post-secondary pathway of choice.
There are two options for attendance: Thursday, June 20th or Thursday, June 27th. Please register for the option that works best for you. Use the form below to register for our summer convening at the SAS Institute in Cary, NC. Registration is limited this year!
Registration Link: https://go.ncdpi.gov/ARPSummer
The following adjustments have been made for the 2024 Summer Convening:
RISE 2024 Registration
Registration is open for the 2024 RISE Back to School Safety Summit. The Center for Safer Schools’ signature event will be held from Monday, July 29 to Friday, Aug. 2 at Cape Fear Community College in Wilmington.
RISE training focuses on the Resiliency, Information, Support and Empowerment needed when supporting children and adolescents in schools and communities. This training offers a variety of information sessions to participants covering the areas of bullying, suicide, opioid and substance use, critical incidents and other vital information about trauma and victimization among children and adolescents, and how these various dynamics impact school climate and school safety.
New for RISE 2024 is a parent/student component, which will be held (by invitation only) during the last two days of the summit. Training sessions will not be recorded and are closed to the media. However, media representatives are invited to attend on the opening day.
Click here to register. Information on the training schedule is forthcoming. Follow the CFSS on social media for more details as they become available.  Center for Safer Schools RISE 2024 Student Engagement Contest
The Center for Safer Schools Student Engagement Team is holding a contest for K-12 students in North Carolina public school units in conjunction with the 2024 RISE Back to School Safety Summit.
The theme is “Shine a Light on What a Safer School Looks Like.” Creativity is encouraged, as submissions could include videos, songs, poems, skits, speeches and chants.
The contest is divided into three categories: Middle School, High School and Classroom (New Hanover County only).
Two Middle School winners will receive a Chromebook and a trip to RISE 2024 at Cape Fear Community College in Wilmington.
Four High School winners (two boys and two girls) will receive a Chromebook and a trip to RISE 2024.
In the Classroom category, each student in the winning New Hanover County classroom will receive a Chromebook.
The deadline for all submissions is Monday, June 10 at 5 p.m. All entries should be emailed to Kaliah.Thompson@dpi.nc.gov.
If you have questions, send an email to cfss@dpi.nc.gov.
ESSER Webinar Recording and Resources Available Now!
Thank you for all who participated in the ESSER Year 4 Survey Webinar May 9th from 2-3 PM. If you were unable to attend or if you would like to review the webinar content, we have provided resources from the webinar below. If you have questions about completing the survey, any of your data, etc. please reach out to our dedicated email address olr-esser-support@dpi.nc.gov. We will make all efforts to respond to emails within 2 business days.
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
June 7
July 16 (Tuesday)
August 5 (Monday)
September 6
October 4
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Join by phone +1-415-655-0003 US
Toll Access code: 619 435 814
Kim EvansEducator Preparation Consultant & PEPSC SupportOffice of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
Home Base Opt-In Tool Update
The Home Base Opt-in Process Opened Friday, May 31st!
The NC Department of Public Instruction is pleased to announce that the Home Base Opt-in Process opened Friday, May 31st! Finance officers and charter school directors/principals may begin opting into Home Base for their PSU once the window opens. Click on the following link to see the full announcement and share with the appropriate staff: hb_pricing_memo 2024-25.
Note: Only finance officers and charter directors/principals should opt-in for their PSU.
Please visit the NCDPI Home Base Opt-in Website for detailed information concerning the Home Base Opt-in Process. Questions may be directed to home_base@dpi.nc.gov or jennifer.causey@dpi.nc.gov
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Growing Success for MLs Summer Conference in Buncombe County!
The Growing Success for MLs Summer Conference has something for everyone! Spend one day or come for the entire conference! The sessions are sure to offer new insights and promising practices!
First Conference Site: Buncombe County is the place to be from June 25th through June 27th! Pick Your Pathway!
Grow With GLAD—Join the ELD Support Team to deepen your knowledge with Project GLAD Strategies! This session gives you time to create and build your instructional units by weaving in GLAD strategies. Although this course is geared towards those who already understand GLAD and want to dive deeper, we encourage anyone who wants to join us to grow along with us!
SIOP Essentials for Teaching Newcomers - Join the ELD Support Team to learn about the eight components of the SIOP Model with the lens of teaching newcomers or emergent bilinguals. Participants will learn each SIOP component and its features with application opportunities geared towards meeting the needs of our multilingual learners just being introduced to the English language.
Experts in the Field (offered only in the West)-- Join colleagues from other PSUs for any of these sessions:
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Frontloading: Building Knowledge and Content Language for MLs and all Students with Tsianina Tovar and Karie Gregory from Buncombe County
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Planning and Delivering ELD Standards-Based Instruction with ELD Support Team members, Lisa Sibaja and Lannie Simpson
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Language Domains & Effective Strategies that Impact MLs Success with ELD Support Team members Karen Solis and Lannie Simpson
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Success Advocates for Secondary MLs with America Moreno Jimenez, Henderson County
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DIY WIDA Writing Prompts for K-12 with Stephanie Edwards and LuAnne Llewelyn from Surry County and Barbara Ritchie from Wilkes County.
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Are We Lost in the Sauce? Supporting MLs with Expressive and Interpretive Communication in Mathematics with Sarah Whitfield from Cabarrus County
Opportunities to Network!
The Dates are Set for Multilingual Leadership Meetings for 24-25!
Your insights and contributions are invaluable to our collective efforts to support MLs. Your participation in our quarterly ML Leadership meetings helps steer our program toward greater success. Please hold these dates and times on your calendar for the 24-25 school year.
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September 23-24, 2024: In-person meeting
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January 15, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
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March 26-27, 2025: In-person meeting
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June 5, 2025: Virtual meeting from 9:00 am to 12:00 pm (tentative time)
We will follow up closer to the dates with details regarding the agenda, registration, location(s), and links.
State Board Approves ESSER III Funding for NCVPS Summer Program
The State Board of Education approved $2,000,000 in ESSER III funding for the NCVPS summer school program, making our online courses even more accessible to students across North Carolina. This funding will be shared with each district and charter school based on their 6-12 ADM. We encourage you to take advantage of this incredible opportunity!
To view the ESSER-funded allotments for your district or charter, please consult the Summer 2024 Enrollments Covered by ESSER III Funds spreadsheet. If you need additional seats above your designated allotments, please fill out this survey.
Our summer school kicks off on June 25. This remarkable opportunity offers students who might not typically have access to summer classes a chance to excel. Each summer, we witness a diverse range of students participating in our courses for various reasons. We are confident that this initiative will have a profoundly positive impact on your community, and we hope you make the most of it.
NCSBE Rulemaking Information
Below is a link to the website where we post information about SBE Rulemaking. It typically gets updated on the Friday the week after the SBE proposes a rule.
2024 School-Based Mental Health Policy Report
Dear Charter School Contact,
In accordance with North Carolina SL 2019-245 and SL 2020-7 and with State Board of Education Policy SHLT-003, each K-12 school unit is required to upload a copy of their School Mental Health Improvement Plan and answer questions in the School Mental Health Policy Report.
In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SMH policy questions. To make it easier for you to assemble your report information prior to going online, a Word version and PDF of the online survey is attached to this email. Please complete the online survey to submit your report.
The survey platform is setup to allow respondents to leave the survey and resume their progress later, so long as they return on the same browser where they started the survey and do not wait longer than a month to return to the survey. This feature works by placing a cookie on the respondent’s browser that keeps track of the survey progress.
The information needed to complete the SMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.
Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2024.
You can access the reporting portal through the link below.
2024 Healthy Active Children Policy Progress Report / School-Based Mental Health Policy Report
If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov.
We appreciate the time and energy spent in completing this report and look forward to reading each submission.
Important MEMOs:
Office of Charter Schools (OCS) Updates
June 12-13, Ready to Open/ Planning Year Schools will attend the New Charter School Leader Institute at the NC Dept of Public Instruction after being officially approved to open by CSRB.
Other Resources from DPI and beyond
NCAPCS Conference 2024: Registration and Keynote Speaker
Visit the conference section of our webpage HERE to get more information and register, sponsor or submit a proposal for a breakout session! It is literally one-stop shopping. We cannot wait to see you all in the Queen City as we celebrate the charter community's #CrowningAchievements! Registration is Still Open Now for NCVPS In-Real-Time Synchronous Program and Live Info Session
In-Real Time (IRT is the synchronous class delivery program for North Carolina Virtual Public School (NCVPS). The program model is a whole-class, middle school course, with required synchronous sessions with a NCVPS teacher. The IRT pilot for 8th-grade core instruction began in the Fall 2023 with selected schools. Course offerings were in 8th Grade ELA, Math, Social Studies, and Science. Currently, these course offerings have now been expanded to the 7th grade for the 2024-2025 academic year as a pilot for this grade level.
Additionally, IRT will continue to be offered for 8th grade in all core content areas for the 2024-2025 academic year through our catalog. The high school Math 1 course has been added as a course offering for the program. This program is designed to support instruction by providing a certified NCVPS teacher to work alongside a substitute or beginning teacher to provide quality instruction for students. For more information about the program please complete this interest form.
We will be hosting an informational webinar on June 5th at 10 a.m. and June 6th at 2 p.m. To attend, please register for one of the events here: June 5th at 10 a.m. or
June 6th at 2 p.m.
NCSSM Connect provides NC public high school students the opportunity to take tuition-free, honors-level, and AP NCSSM courses via interactive video conferencing. This format makes it possible for students to take advanced courses in STEM and humanities subjects while remaining at their local home schools. There isn't an application process to take NCSSM Connect classes.
School Counselor Cohort resource
Any school counselors who wish to network may share their information in this form.
You may also view the current list through this link.
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
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