School Business
Charter School Average Daily Membership (CSADM) Projections for FY 2023-2024 – Phase I Due January 31, 2023
All Charter, Regional, and UNC Lab Schools with current year enrollment are required to report.
ALL charter school Executive Directors are required to submit between January 9 – January 31, 2023, the CSADM, Phase I - ADM Projection Initial Submission for School Year 2023-2024.
Phase I requires the following field to be completed: Requested 2023-24ADM. This represents a projection of the number of students who will be in membership for the fiscal school year 2023-24.
This submission is required even if your school has requested State Board of Education approval for enrollment increase or grade expansion.
The CSADM Projection System is accessible at any of the following links:
https://www.dpi.nc.gov/districts-schools/district-operations/financial-and-business-services/independent-public-schools-operations
As this impacts your school's funding, we will only accept information submitted by the Head of School.
If you have questions about the CSADM, please contact studentaccounting@dpi.nc.gov .
All requests for expansion of grades and enrollment requiring SBE approval MUST BE RECEIVED by January 20th and input into CSADM properly. Requests must be sent to Ashley.baquero@dpi.nc.gov with all required materials and input in CSADM. Email Ashley Baquero with questions.
Legislated Survey for Federal Use of Funds is Open - ALL PSUs
The Survey for Federal use of Funds is now available and due Friday, January 20, 2023. All Finance Officers and Charter School Directors should have received an email from School Business Friday, January 6, 2023, related to the survey reporting requirements on the use of federal grant funds and an FAQ sheet. The surveys sent are in accordance with legislation and to facilitate the compilation of more than 300 submissions.
We are collecting data for PRCs 171 through 178. The survey structure and questions remain the same as in the previous collection. Do not include any other PRCs except those listed.
If you did not receive this information or have additional questions, please contact Nathan.Squire@dpi.nc.us.
2021-2022 AP/IB/CIE Teacher Performance Bonus Pay
Some Advanced Placement (AP), International Baccalaureate (IB), and Cambridge International Education (CIE) teachers will qualify for bonus pay in January depending on their students’ scores from the 2021-2022 administration of Advanced Placement, International Baccalaureate, and Cambridge exams, based on legislation to reward advanced course teacher performance and support teacher retention, as well as to encourage student learning and improvement. Teachers are eligible for AP/IB/CIE bonus pay if they remain teaching in the same LEA or charter school the following year until January 1 of the corresponding school year that the bonus is paid. For the May 2022 exams, the bonuses are to be distributed by the end of January 2023.
Please follow up with your Finance Department with a list of teachers who are eligible for the bonus this month, using the information from the FAQ and data reports from College Board, International Baccalaureate, and Cambridge, as we do not provide a list of teachers who are eligible. Please see the updated FAQ from the Division of School Business at NCDPI 2022-2023 AP/IB/CIE Teacher Bonus Pay FAQ.
If you have questions or are new to the AP/IB/Cambridge Coordinator role, please join the Office of Advanced Learning and Gifted Education for Office Hours on Wednesday, January 11 1:00-2:00 pm. Click here to join the meeting
Portrait of a Graduate Exemplars
Directors & Special Advisors!
The Office of Innovation at NCDPI is interested in showcasing exemplars of the Portrait of a Graduate Competencies as an extension of the Promising Practices Clearinghouse, and we are hoping each of you will be able to assist us in collecting these exemplars.
As you know, the competencies include Adaptability, Collaboration, Communication, Critical Thinking, Empathy, Learner’s Mindset, and Personal Responsibility. We are seeking to spotlight these competencies from various perspectives, such as leaders being collaborative, teachers being critical thinkers, students being adaptable, etc. We are especially interested in student-based exemplars, as we would like to embed those in the Playbook once the assets (infographics, videos, photos, etc.) are available.
We will be collecting this information on the Portrait of a Graduate Exemplars Google form.
We would like to have responses collected in January and kindly ask that you share this throughout your networks (newsletters, email updates, etc). You are also welcome to submit on behalf of a PSU with their ok. Should you do that, please provide the PSU leader's contact information somewhere on the form so we know who to contact.
Within this questionnaire, we also have a question regarding whether or not the PSU already has a POG in the event there are others out there that we do not know about to date. We will be sharing this directly with the districts already identified as having their own district/LEA POG completed (we recognize some others have them in progress): Camden, Swain, Gaston, Pitt, Newton-Conover, Cumberland, CMS, Surry, and Vance. I do not have any information on charter schools that might have one for their charter school/network.
Please direct any questions to myself, Angie.Mullennix@dpi.nc.gov. Please note that our NCDPI spring Office of Innovation intern, Hayden Kelley, will be assisting on this project and may be in further contact with you or those district representatives who make submissions, as our intention is to collect the information via the form then reach back out to the submitter and inquire further via virtual meeting and/or conduct a site visit.
I'm here for the questions. Ask away!
Director of Innovative Practices and Programs
NC Department of Public Instruction
New Technical Contact PowerSchool IPT Certification in February 2023
In collaboration with PowerSchool, the Home Base Team will be offering virtual IPT certification training for new technical contacts from February 20-24, 2023. Seats are limited and will fill up quickly, please register as soon as possible.
- This training will span five full days.
- Participants will have 90 days to take and pass the required certification test after training.
- Each PSU is allowed a certain number of technical contacts based on their ADM.
If you are unsure of your current technical contacts, please contact PowerSchool Support at 1-855-339-4790.
NCDPI has created an IPT FAQ document to help answer questions you may have. Please review this document for frequently asked questions about the training and certification.
Those who can attend the DPI offered IPT Training include:
- Anyone who is replacing a certified technical contact for their PSU.
- A local charter school employee, not employed by a third-party company and has not previously attended IPT training.
Those who cannot attend this training are:
- Third-party Charter school SIS management company employees
- PSUs wanting additional technical contacts above their desired allocation
- Anyone who has attended training previously.
Note: Anyone who is not eligible for this training will need to arrange training and certification through the vendor, PowerSchool, and cover the cost incurred. To do so, please reach out to the PowerSchool training team, training@powerschool.com.
Those who are eligible for this training session, please fill out the registration form.
𝐑𝐞𝐠𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐨𝐧 𝐰𝐢𝐥𝐥 𝐜𝐥𝐨𝐬𝐞 𝐅𝐫𝐢𝐝𝐚𝐲, February 3, 2023 𝐨𝐫 𝐨𝐧𝐜𝐞 𝐭𝐡𝐞 𝐦𝐚𝐱 𝐧𝐮𝐦𝐛𝐞𝐫 𝐨𝐟 𝐚𝐭𝐭𝐞𝐧𝐝𝐞𝐞𝐬 𝐢𝐬 𝐫𝐞𝐚𝐜𝐡𝐞𝐝.
School Safety Grant Closes Soon
The School Safety Grant reopened 2 p.m. Dec. 19 and will close at 11:59 p.m. Jan. 20, 2023.
As a reminder, this grant is for Safety Equipment, Services for Students in Crisis and Training to Increase School Safety. This grant is not funding School Resource Officers. Priority will be given to districts and charter schools that have not received funding through this grant in 2022.
Please read https://www.ncleg.gov/Sessions/2021/Bills/Senate/PDF/S105v8.pdf (starting on page 68) for more information.
The grant application can be found on the CCIP website under FY2023, Safer Schools-Round 2 Funding.
If you have questions, please send an email to schoolsafetygrants@dpi.nc.gov.
About the Center for Safer Schools
The Center for Safer Schools serves to promote safe learning environments for North Carolina K-12 schools. The CFSS serves as a hub of information and technical assistance on school safety to school faculty and staff, law enforcement, youth-serving community agencies, juvenile justice officials, policymakers, parents/guardians and students. CFSS staff focuses on school climate, school discipline and emergency preparedness concerns for North Carolina’s public K-12 schools. CFSS staff is available to provide training, guidance and technical assistance upon request for school faculty and staff and those working with children and adolescents. The CFSS is headed by Karen W. Fairley, executive director.
We Need Your Input - DEADLINE EXTENSION for PSU feedback on Arts Education, Guidance, and World Language Standards Revision
State Board of Education policy specifies that the NC Department of Public Instruction (NCDPI) will formally collect feedback on the current standards from educators, administrators, parents, students, institutions of higher education, business/industry representatives, national organizations, and other education agencies. In August, the NCDPI Office of Academic Standards’ team kicked off the review phase for K-12 Arts, K-12 Guidance, and K-12 World Language Standards. This cohort of standards will follow the NC Standard Course of Study Manual in terms of process and timeline.
We need 85% of PSUs reporting to proceed with the revision process, so we need your feedback!
As a part of the process, we have created a PSU feedback survey. The purpose of this survey is to obtain input from each PSU on the K-12 Arts, K-12 Guidance, and K-12 World Language Standard Course of Study (SCOS) in order to inform revision decisions, which may include changes, clarifications, additions, deletions, or replacements to the current standards.
The NCDPI team requests your thoughtful input and comments on the current academic standards for K-12 Arts, K-12 Guidance, and K-12 World Languages to inform the review and revision process. Please connect with the respective district leader, as applicable, for each area in order to convene a review team consisting of educators in your PSU familiar with the SCOS for the Arts, Guidance, and World Languages.
This survey is estimated to take about 30-45 minutes to complete, depending on how you choose to deploy within your PSU. We thank you for your time and input. Your feedback is extremely valuable to the standards revision process.
OCR/CRDC - SY2021-2022 Collection Information
The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022). Note: PSUs which were not open in the school year 2021-2022 will not participate in this collection.
To date, the Federal government has not published an official start date or requirements for the collection. The information from the Federal government may be published as late as the summer of 2023. NCDPI will notify PSUs once an announcement has been made.
Despite the delay in requirements from the Office of Civil Rights (OCR), North Carolina PSUs will move forward with data collection, following the documentation from the federal level provided for the school year 2021-2022. Understanding the time constraints posed by EOY, the plan will be to complete the collection phase of the CRDC well in advance of that time frame to allow for ample time for PSUs to verify, add and certify data in the federal submission system.
CRDC PowerSchool Preview Report
The CRDC PowerSchool Preview Report Submission Start and End Dates will be updated to March 1, 2023 to March 31, 2023. There is no need to run the report before March 1, 2023.
PSUs can begin to prepare for the SY21-22 CRDC by:
- Updating the CRDC LEA and School level screens in PowerSchool.
- Verifying or updating the CRDC Coordinator contacts are recorded in EDDIE
- As a reminder, all PSUs must have at least one CRDC Coordinator contact in EDDIE
- Ensuring Section 504 data for SY 2021-2022 been recorded in the Special Programs section of PowerSchool.
- Use the Enrolling Students in a Special Program guide to add student records.
- PSUs using third party applications for Section 504 will be required submit Section 504 data to the CRDC on their own if a record is not added to PowerSchool.
- Section 504 Designation guidance is provided at the local level. Please contact the PSU 504 Coordinator with any questions.
PSUs will be required to gather and submit the following data for the CRDC:
Review and collect data using the SY2021-2022 CRDC School Form for the following survey questions:
- OFFN-5: Offenses -Number of Incidents Committed by School Staff
- OFFN-6: Offenses -Allegations Against School Staff (Resignation or Retirement)
- OFFN-7: Offenses -Allegations Against School Staff (Determined Responsible)
- OFFN-8: Offenses -Allegations Against School Staff (Determined Not Responsible)
- OFFN-9: Offenses -Allegations Against School Staff (Determination Pending)
- OFFN-10: Offenses -Allegations Against School Staff (Duty Reassignment)
Please email nc.ocr.crdc@dpi.nc.gov with any questions you may have.
Want information about the CRDC, but are not the CRDC Coordinator contact? Add your information here: 2122 CRDC – Info Only Contacts List
New Round of Grants for Digital Teaching & Learning Available for 2023-24
Digital Teaching and Learning in North Carolina’s public schools will benefit from a new round of competitive grants approved December 1, 2022, by the State Board of Education.
Up to $1.25 million in grants funded by the General Assembly through the state’s Digital Learning Initiative will be available to school districts, charter schools, lab schools, and regional schools during the 2023-24 school year.
These competitive grants are intended to support North Carolina districts and schools as they address challenges, harness opportunities, and leverage resources for digital-age teaching, and learning. As specified in the state’s Digital Learning Plan, this grant program is intended to support the development and dissemination of local innovative digital teaching and learning across North Carolina.
For the 2023-24 school year, there will be two request-for-proposal applications: the Digital Learning Impact Grant and a mini-grant for professional learning and also for emerging technologies. The window for the request for proposals for the grants opened December 1, 2022, and will close with a February 28, 2023, deadline.
For more detailed information, please see attached RFP Announcement.
Charter schools and AGPIP
School leaders,
As you may be aware, the statutory investment authority for NC’s charter schools was recently expanded. In particular, charter schools can now participate in the Department of State Treasurer’s investment program for non-pension governmental entities, referred to as the Ancillary Governmental Participant Investment Program (AGPIP). To assist charter schools, we have drafted some FAQs regarding AGPIP (linked).
We also included a few questions regarding the Supplemental Retirement Plans (NC 401(k) Plan and NC 457 Plan) because similar eligibility questions may arise for SRP and AGPIP.
The link to the Department’s AGPIP page is here: AGPIP and Investment Management Programs | NC Treasurer.
You can find more information on SRP at www.myNCPlans.com and the Board of Trustees page (Supplemental Retirement Board of Trustees | My NC Retirement).
January Healthful Living Standards Revision Update
On May 5, 2022, the NC State Board of Education granted permission for NCDPI to move forward with the review and revision of the K-12 Healthful Living standards, per SCOS-012.
Healthful Living Standards January Update
The Data Review Committee (DRC) met in December to begin a formal report summarizing data gained through research, surveys, interviews, and focus groups. This report will be completed in January with the results provided to the Standards Writing Team (SWT) as the basis for standards revision. The Standards Writing Team is in the final steps of being established. Their initial meeting to begin the work of standards revision will take place February 7th and 8th.
ECU Assistive Technology - Professional and Continuing Education Course
During the spring semester ECU will be offering a Assistive Technology Foundations Course. This 5-week online, Continuing Education course will help participants learn about Assistive Technologies (AT): what it is, where to find it, how to match it to an individual’s needs, how to prove it is effective, and avenues for procurement. Participants will engage in a variety of knowledge and skills activities and assessments. The first session will begin January 23rd. If you have any additional questions, please view the flier or contact Dr. Laura King at kinglau@ecu.edu [ATTACHED BELOW]
Student Accounting Manual Update (SASA)
The SBE approved the attached updated draft of the SASA Manual at their meeting on November 3, 2022. We have linked the full SBE packet so you can see the changes that were made. Most are technical corrections for legislative changes such as the Student Code of Conduct and those applicable items now applies to ALL PSUs and not just LEAs. We also have provided the update to the PMR Attestation statement as well as updated coding that is no longer applicable post-pandemic. If you have any questions, please contact LaShon Creech at lashon.creech@dpi.nc.gov. Please make sure your LEA Data Managers are aware the manual has been updated.
Important MEMOs:
Office of Charter Schools (OCS) Updates
Please forward
School leaders, we encourage you to forward this newsletter on to your staff so they can subscribe to DPI bulletins directly through this link. They will enter their email and then it will bring them to another page where they can select “Charter School Comms Contacts” and any other public listserv to sign up for.
An opportunity to acquire modular classroom buildings:
The Franklin School of Innovation, located in Asheville, is selling several modular classroom buildings that will be available early June. This includes 2, 4-classroom buildings with restrooms and offices and 3, 2-classroom buildings. For more information, contact Chloe Ornellas at cornellas@thefsi.us. RTO Planning Year Session 5
The Office of Charter Schools will host session five of five planning year sessions required for all schools (boards and school leaders) in the Ready to Open process on January25th, 2023, starting at 8:30AM - 4:00PM. Please Register Here for Session 5: My School Opens in 7 Months; Now What?.
COMING SOON: 2023 NC Charter Applications
The 2023 NC Charter School Application process will open on Friday, January 27, 2023, at 5 pm (EST). The 2023 charter application window will close on April 28, 2023, at 5pm (EDT). Applicants who are interested in opening a charter school in 2024 under the accelerated timeline, or in 2025 under the standard timeline, must submit their charter applications on or before the April 28, 2023, application close date.
Both the online application and $1,000 application fee must be submitted on or before April 28, 2023, at 5pm EDT. Applicants are expected to appear in-person for interviews at the Department of Public Instruction in Raleigh, NC.
The link to the 2023 NC Charter School application will go live on Friday, January 27th at 5pm and will be posted on the NCDPI Charter Schools Application page found here.
NCSECU People Helping People Scholarship
It is that time of year again! NCSECU People Helping People Scholarship! Please share as appropriate with your seniors and their families. We would love to have a representative from every senior high school that has eligible students. Remember parents or the student must be a member of the NCSECU credit union. Let’s see if we can break 45 applicants!!!!!
- Due Date back to Dr. Darian C. Jones, darian.jones@dpi.nc.gov COB, MARCH 21st, TUESDAY CLOSE OF BUSINESS, 5:00 p.m. The date of April 3 is the due date for our office to submit our names to NCSECU. Please, please share with your team, your students, and families so they do not miss out on this opportunity. We cannot take submissions directly from parents or students.
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Each school with an eligible student is to send me, 1 name, and completed application and materials as prescribed.
Please find the 2023 SECU Foundation People Helping People Scholarship materials linked below. I have also attached the PowerPoint that I used in our webinar, and you can access the recording of the webinar here (Passcode: 8.K4o9^u).
Please pay close attention to the Membership Verification Process document; this year we are asking our students to verify that they meet the SECU membership eligibility requirement prior to submitting their application materials, and that document outlines the process by which they will fulfill that requirement. The Membership Verification Process document should be distributed to students will all other application materials, and a student should not turn in their completed application packet to their guidance office unless it also contains the Membership Confirmation letter that I have pasted below. The link at the top of the Membership Verification Process document is disabled until the morning of December 16th; it will be active from December 16th through March 31st.
Darian C. Jones, Ph. D.
Education Program Consultant II
Office of Charter Schools
HR Webinar Information - Licensure requirements, resources, and more for Charter School leaders
Once a month, Dr. Tom Tomberlin and his team provide State Board of Education and legislative updates to the human resources contacts in Public School Units (PSUs) across the state.
February 3
March 3
April 7
May 5
June 2
July 10 (Monday)
August 7 (Monday)
September 8
October 6
November 3
December 8
Link to Join:
Kim Evans' Personal Room
https://ncgov.webex.com/meet/kimberly.evans
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Simple, modern video meetings for everyone on the world's most popular and trusted collaboration platform.
ncgov.webex.com
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Join by phone
+1-415-655-0003 US Toll
Access code: 619 435 814
Kim Evans Program Coordinator, PEPSC Office of Educator Preparation and Licensure Division of Educator and Student Advancement NC Department of Public Instruction P: (984) 236-2116 M: (240) 498-5111 kimberly.evans@dpi.nc.gov
Other Resources from DPI and beyond
NCCAT Charter Connections Program at Ocracoke
Event location
2 Irvin Garrish Hwy, Ocracoke, NC 27960
Event Date and Time
February 13, 2023 - February 17, 2023
How can charter school teachers build networks of support for schools, staff, and students? With each charter school operating as an independent LEA, how do we form communities with other charter school educators to share best practices and increase community support? Explore how teachers can better advocate for their specific school and charters in general and how to develop your own leadership style to help support school initiatives. Learn best practices in connecting students to digital learning and student leadership development through exploring personalized, project-based and flipped learning. Discuss ways to model these practices in your schools. Using a “make and take” model, participants will have time to develop a communication or networking plan, digital lessons, and project-based modules to share with your school.
CLICK HERE TO APPLY
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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