- Collaborate with regional/charter/lab school teams throughout the three-day uplifting and inspiring conference
- Align district/school initiatives with state-wide initiatives.
- Create opportunities to collect authentic feedback from schools and districts on Operation Polaris and state-wide initiatives.
Where: Raleigh Convention Center, 500 S Salisbury St, Raleigh, NC 27601
When: Oct. 26 - Oct. 29, 2022
Who: District Teams (District Leadership, School Leadership, Classroom Leadership)
We’re thankful for the inaugural A.I.M Conference sponsorship through Lexia Learning.
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Agenda - Session details are subject to change.
- Registration Information
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Pricing and Perks: Early-Bird pricing is $100 per participant until September 30, 2022. Registration includes continental breakfast, boxed lunch, and a heavy hors d’oeuvres reception on October 27 as well as a continental breakfast and boxed lunch on October 28. Internet will also be provided for multiple devices.
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District Team Registration (Administrators and Non-Teaching Staff): Register now, Early Bird Registration ends September 30 when fees will increase from $100 to $150 per participant.
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Teacher Registration: We also encourage PSUs to bring teacher leaders to the main conference on October 27 & 28, 2022 as a part of their PSU team! All teacher registration fees have been provided by our sponsors, but space is limited!
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FREE AIMazing Teacher Conference: Please encourage teachers to register for the FREE AIMazing Teacher Conference beginning the evening of October 28 with breakout sessions on October 29. All teacher registration fees have been provided by our sponsors, but space is limited!
Big opportunity for NC Title I High Schools
Reminder: The National Education Equity Lab is an education non-profit that aims to increase access to college by partnering with top universities to offer college credit-bearing courses in teacher-led Title 1 high school classrooms. NC has just been invited to participate!!! All Title 1 eligible high school and/or district leaders are invited to learn more by registering for an upcoming webinar on Oct 6 at 10am or Oct 6 at 1pm.
Rescheduled: Charter Schools Program Quality BOY Meeting
New Date: October 27, 2022 | 9:00-11:00 AM
Due to Friday's inclement weather, the NCDPI ML/Title III Team has rescheduled BOY PD for Charter School ML Program Coordinators. Those who have already registered should receive a notification from WebEx with a link to register. Should you have any questions, please contact ESLTitleIII@dpi.nc.gov .
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Immunization and Health Assessment Compliance Reporting
Each year, all schools are required to report the immunization status of their kindergarten, 7th grade, and 12th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements. Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).
Report submission can take place after the 30th calendar day from the school’s official first day. A combined compliance report is available this year, by school name, and must be completed on-line at this link: Annual Health Assessment and Immunization Report. You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report. Compliance reports are due no later than November 1, 2022 but may be completed at any time prior to that date.
Stakeholder survey for redesigning North Carolina School Performance Grades
DPI leadership has developed a very important survey for all public school stakeholders to help guide the review and potential changes to the way public schools are assessed in the state of North Carolina.
The survey can be found here. We ask that you please complete the survey and share it with your various communities. Additionally, to support the communication of our work, we have created a new webpage on the DPI website which can be found here.
OCS Office Hours October 17th at 11 a.m.
You are invited and encouraged to join our OCS Office Hours on Monday, October 17th at 11 a.m. We will be joined by the Office of School Business Services to answer questions regarding the annual school audits.
When it is time, join our office hours through the following:
Join ZoomGov Meeting
https://dpi-nc.zoomgov.com/j/1617289963?pwd=aGFBdkc3SDNJRzZwU3RIbmZNU3RlQT09
Meeting ID: 161 728 9963
Passcode: 695282
One tap mobile
+16692545252,,1617289963# US (San Jose)
+16468287666,,1617289963# US (New York)
UPDATED CLARIFICATION ON SCHOOL RISK MANAGEMENT PLANS
Please read:
Charter SRMP Information.pdf
Update to the PMR certification statement
Please download and reference this update to the PMR certification statement in PowerSchool
School Business – October Updates
Legislated Survey for Federal Use of Funds – ALL PSUs
On Friday, October 7th, the Division of School Business will send an email with survey links to LEA Finance Officers, Directors of Charter Schools, Directors of Lab Schools, and the Director of the Regional School on Federal Use of Funds. This mandatory reporting, per Session Law 2021-3 Section 1.8. requires all public school units to submit quarterly reports to the Department of Public Instruction on the use of specific COVID funds. The surveys sent are in accordance with this legislation and to facilitate the compilation of more than 300 submissions. We are collecting data for PRCs 171 through 178. The survey structure and questions remain the same as in previous collection. Do not include any other PRCs except those listed.
Do you have more than 20 positions to submit?
PSUs with 20+ positions should submit the “Established Positions” survey via email using the Excel sent in the communication on October 7th. Only PSUs with more than 20 positions may use the Excel form. You must submit the survey “Expenditures and Use of Funds” online even if you are submitting the position detail via email. Follow the file’s instructions carefully (refer to the excel file tab “instructions”) – you must change the file name to indicate your PSU number and when sending the survey, your email subject line must include the file name with your PSU number. Do not change or modify the design of the Excel file by inserting or deleting columns or changing the format, otherwise your submission may be delayed or not accepted. The completed Excel file must be submitted via email to Corey.Terry@dpi.nc.gov.
The submission is due to DPI on Monday, October 17th, 2022. Please ensure that your PSU submits the required information by the deadline.
Data Stored Off-Site Sign-Off – OVERDUE – All PSUs
NCDPI School Business Modernization (SBSM) asks ALL district/LEA CFOs and Charter School Directors/CFOs to please complete this Sign-Off form (originally due August 31, 2022) as soon as possible if not already submitted.
Per updated Session Law 2021-180 Section 7.79.(b) all public schools units "...shall store their school business data at an off-site premises by June 30, 2023".
Contact: Barry Pace, Director of Modernization, NCDPI
Indirect Cost Recapture Process for Federal Grants
To recapture the full value of Prior Years indirect costs on the ESSER grant funds you will need to manually calculate that adjustment. You must apply the appropriate rate for that fiscal year for that calculation and those applicable expenditures.
You will need to write a manual check to the “394” object code to record the recapture of the applicable indirect costs. Below are the suggested steps for this process:
- Make a journal entry to move the expenditures from the PRC that you will recapture the applicable indirect costs. This entry may create a negative expense in the PRC if you spent all your allotment in the prior fiscal year.
DR PRC YYY
Where YYY represents the funding source where you have funds available. Use an expense code that mirrors an expense code that had been used in the recapture PRC in the previous fiscal year(s).
CR PRC XXX
Where XXX represents the recapture funding source. Use an expense code that had been used in the current or previous fiscal year(s).
- Charge the appropriate uncollected indirect cost to the recoup PRC.
- Do a manual check to the "394" object code to record the recapture of the applicable indirect costs.
- Update your budget documents to reflect the final expenditures that would also reflect this recapture of the indirect costs. These should be submitted as a separate amendment with the caveat that this is to Update Our Budget to Reflect Final Indirect Costs. That should enable the Federal Programs staff to expedite that approval, but please do not let that hold up your recapture of these costs.
If you have any questions related to this process, please contact Roxane.Bernard@dpi.nc.gov for IPS.
Indirect Cost Rates 2020-2023.xlsx
Child Count Transfer System -
The FY 23 Child Count Transfer System is now open. We ask that you please submit your transfers promptly to avoid missing the deadline. Please be advised that the deadline for submitting transfers for students who enrolled from July through October is Nov 10, 2022.
Keep in mind that only students transferred within the first 60 days from the start of the school year can be transferred.
For New Charter Schools opening in 22-23, please have your transfers for students enrolled from July through September submitted no later than October 21st. Students enrolled in October need to be submitted by November 10th. We need this information earlier to calculate Federal Planning allotments for the Budget and Application process for New Charter Schools.
To access the Child Count Transfer System, please use the link below:
https://schools.nc.gov/ords/f?p=130:101
Remember Access to the System for input has been granted to Data Managers that were reported to the Exception Children Division.
If you have any questions about the HC transfer system, please contact melissa.dearman@dpi.nc.gov or 984-236-2444.
DISCIPLINE DATA REPORTING
Discipline Data Reporting Course is now available
There is now a Discipline Data Reporting Course available through NCDPI Canvas. This site contains the 2022-2023 Discipline Data Webinar Series and links to Additional Resources and Documentation to support schools and PSUs in North Carolina in the accurate reporting of discipline data. The following pages can be found on the site.
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2022-2023 Discipline Data Webinar Series
- Discipline Data State and Federal Reporting Requirements Webinar
- Discipline Data Reporting Procedures in PowerSchool Webinar
- Best Practices for Reporting Behaviors Webinar
- Best Practices for Reporting Weapons Webinar
- Best Practices for Reporting Seclusions and Restraints
- Best Practices for Reporting Preschool Discipline Webinar
- Available Soon
- Best Practices for Reporting Actions Webinar (available by 9/27)
- Best Practices for Reporting Victims Webinar (available by 10/3)
- Using the Incident Detail Report to Verify and Report Discipline Data Webinar Best Practices for Reporting Actions Webinar (available late fall/early winter)
- A Detailed Review of Public Reports of Discipline Data Webinar Best Practices for Reporting Actions Webinar (available late fall/early winter)
- Additional Resources and Documentation
This page contains links to Procedures and Guidance Documentation for Reporting Discipline data, links to State and Federal Reporting Requirements, and link to NC Practice Support and Guidance for Early Childhood
- Publicly Available Data and Reports
This page contains links to publicly available state and federal reporting containing discipline data.
- Frequently Asked Questions (Available Soon)
This page in still in development. When it is ready, there will be links to frequently asked questions and their responses.
Use this link to enroll in and access the Discipline Data Reporting Course in Canvas:
https://ncdpi.instructure.com/enroll/N99K9E
Discipline Data Coordinator Contact Information
NCDPI would like to make sure that we have the most accurate contact information for your PSU’s dropout data coordinator. Please forward the link below to your PSU’s discipline data coordinator.
Dropout Data Reporting Course is now available
There is now a Dropout Data Reporting Course available through NCDPI Canvas. This Canvas site contains a recorded Dropout Data Reporting and Procedures Webinar for reporting 2021-2022 dropout data and links to Additional Resources and Documentation to support schools and PSUs in North Carolina in the accurate reporting of dropout data.
Use this link to enroll and access the Dropout Data Reporting Course in Canvas: https://ncdpi.instructure.com/enroll/PNA9HX
2021-2022 Dropout Data Reporting Reminders
Public School Units (PSUs) are required to report dropout data on all dropouts in grades one and higher. The day of record for determining a student's 2021-2022 dropout status is the 20th day of the 2022-2023 school year. After the 20th day, schools should begin designating dropouts by checking the “Verified Dropout” check box and selecting the appropriate dropout reason code from the “Dropout Reason” drop-down list on the students' appropriate enrollment records in PowerSchool.
The window for approving dropout data opens on October 1st. On that date an “Approve” button will appear next to the “Review” button for the Dropout Data Collection report in PowerSchool found under State Reports. The final approval of dropout data is Friday, November 4th.
Dropout Data Coordinator Contact Information
NCDPI would like to make sure that we have the most accurate contact information for your PSU’s dropout data coordinator. Please forward the link below to your PSU’s dropout data coordinator.
K-12 Guidance Standards Review
For individuals to complete by November 17th by 5:00 p.m.
In August, the North Carolina Department of Public Instruction (NCDPI) Office of Academic Standards’ team kicked off the review phase for K-12 Guidance Standards. This cohort of standards will follow the NC Standard Course of Study Manual in terms of process and timeline.
Per the Internal Procedures Manual, the review phase consists of data collection and analysis, as well as research. The NCDPI team is seeking input on the current K-12 Guidance standards from educators, administrators, parents, students, institutions of higher education, business/industry representatives, national organizations, and other education agencies.
This survey is being shared to gather thoughtful input and comments from stakeholders familiar with the Guidance Standard Course of Study to inform revision decisions, which may include changes, clarifications, additions, deletions, or replacements to the current standards.
Any individual who wishes to provide input on the Standard Course of Study may complete this survey. This survey is estimated to take about 30 to 45 minutes to complete. Click here to begin the survey.
NCStar Training Announcement
The Office of District & Regional Support within the Division of District & School Support Services is excited to announce the Fall 2022 NCStar & School Improvement Planning Professional Development!
This two-day training will be offered in six different locations across the state during the months of September through November. These sessions will cover the same material and resources shared during the Spring 2022 sessions.
Day 1: Participants will learn about school improvement using NCStar and how to navigate the platform to assess, create and monitor school-based practices. Participants will also learn about the components of Set Direction in NCStar, including the use of Performance Measures to monitor progress of school improvement goals.
Day 2: Participants will continue to learn about school improvement using NCStar with a focus on the Continuous Improvement Cycle (Assess, Create, Monitor) to create robust school improvement plans. Participants will also learn about best practices for school improvement teams, including how to run an effective SIT meeting, effective forms of distributive leadership and the critical role that SIT leaders and committees play in moving the school achievement needle forward, and evaluation of a school’s School Improvement Plan.
Important Communication- Diabetes Care Law and Epinephrine
Important Resources for Charter Schools: (Please Read)
Please click on each link.
Charter School Diabetes Memo
Charter School Epinephrine Memo
Important MEMOs:
Please review the attached Exceptional Children communication updates and Guidance.
Office of Charter Schools (OCS) Updates
RTO Planning Year Session 2
The Office of Charter Schools will host the second of five planning year sessions required for all schools (boards and school leaders) in the Ready to Open process on October 26, 2022 at NC DPI, Room 150 from 8:30AM - 4:00PM. Please <Register Here> for Session 2: Charter School Finance. Exciting Opportunity for Charter Schools
A message from Keegan Storrs, 2022 NC Charter School Teacher of the Year.
Big things are happening at NCstoriED! NCstorED is a group of social media accounts (Twitter, Instagram, Facebook) created by the 2022 Burrough’s Wellcome Fund North Carolina Teachers of the Year. Its purpose is to share stories and solutions BY NC educators FOR NC educators.
This year, the 11 NC Teachers of the Year will be traveling all around the state, collaborating with schools in all 115 NC school districts to help schools spotlight promising practices in NC education.
This is a fantastic opportunity for charter schools to get some positive PR about all the wonderful things they’re doing each day to support education in our great state. If you’re interested in collaborating on this project and having the spotlight put on your school, please reach out to the 2022 Charter School TOY, Keegan Storrs (storrswk@roxborocs.org). He’d love to try to plan a trip to your campus!
Don’t forget to follow our social media accounts!
 NC ACCESS Sponsored Professional Development for all Charter Schools – Fall 2022
Theme: Using Technology to Increase Classroom Effectiveness
Visit ncaccessprogram.com/learn for more information and to register.
October 19, 2022 | 3:30-5:30pm
Dr. Vickel Darby, Instructional Technology Specialist
Register
Flipping with Flip Grid - Are you ready to engage students to answer questions openly and confidently? Have no fear! Let's flip the classroom with Flip Grid! Welcome to Flip, a place to create, share, and learn together! We've got everything educators need to bring the magic of Flip to students and share it with peers!
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November 16, 2022 | 3:30-5:30pm
Dr. Vickel Darby, Instructional Technology Specialist
Register
Are you ready to try something different with your students? Let's unite and learn about Quizaliz.
The best quiz platform for remote or face-to-face classrooms. Engage your class with fun, standards-tagged quizzes. Get instant data on student mastery. Automatically assign differentiated follow-up activities. Delivers game-changing results.
- Save time by instantly identify student learning gaps
- Conduct targeted instruction for students with shared strengths and weaknesses
- Quickly obtain data on student performance
- Have data-based discussions with students on their progress and learning
- Improve student engagement
Other Resources from DPI
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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