DUE SEPTEMBER 15: 2022 School Mental Health Policy Report
Dear Charter School Leaders,
All charter schools are required to report their progress on meeting the guidelines set forth by the NC State Board of Education's SHLT-003:School-Based Mental Health (SBMH) Policy. We have included the required reporting questions in the Healthy Active Children's (HAC) policy report, and you will be able to complete your report online. In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SBMH policy questions. To make it easier for you to assemble your report information prior to going online, a Word version of the online survey is linked. Please complete the online survey to submit your report.
The information needed to complete the SBMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.
Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2022.
You can access the reporting portal through the link below.
If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov.
We appreciate the time and energy spent in completing this report and look forward to reading each submission. The Healthy Active Children Report / School Mental Health Policy Report is a valuable tool in efforts to provide quality school health systems that will raise academic achievement and promote physical and mental health among North Carolina’s schoolchildren.
Thanks for all you do.
Les
Les Spell Data & Policy Consultant Division of Academic Standards NC Department of Public Instruction (W) 984-236-2815 Les.Spell@dpi.nc.gov
School Business – August Updates
July 2022 MFR Data
Due to a posting issue, July 2022 State and Federal expenditures doubled on DPI books. This doubled expenditure postings impacted your July 2022 zero-out resulting in charters receiving more cash certifications during the zero-out processing.
Your charter does not have to adjust your July expenditures. However, during the August data file processing, DPI ledger balances will correctly adjust to record Year-to-Date expenditures as of August 31, 2022.
We also suggest you not request additional state or federal cash if you do not need to. The last date to request federal cash with a Funds Requirement Date (FRD) of August 31, 2022, is Thursday, August 25, 2022, and the last date to request state cash with an FRD of August 31, 2022, is Friday, August 26, 2022.
If you have questions, contact Roxane Bernard at roxane.bernard@dpi.nc.gov.
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Confirmation of Funds for Annual Financial Statement Audits by CPA firms
DPI is providing the appropriate reports to your independent auditors via the internet. These reports for FY22 are now posted in a public application at: http://apps.schools.nc.gov/auditorconfirmationreports (Annual Reports).
Please direct your independent auditor to the site provided.
Please contact Roxane Bernard at roxane.bernard@dpi.nc.gov with any questions.
IRS Travel Rate Update
The IRS standard mileage rate set by the Internal Revenue Service is 62.5 cents per mile
effective July 1, 2022.
Please review the Memorandum from State Budget Director Charles Perusse regarding
Change in IRS Mileage Rates Effective July 1, 2022.
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School Business – August 12, 2022
The FBS website continues to be updated with COVID-19 policies and information related to School Business, as well as our ongoing operations. Please check the FBS homepage regularly for updates. New Posts:
Reminder GEER and CAREs ACT Funds
Just a reminder that the GEER funds and CARES Act funds end September 30th. Please ensure these funds will be spent in the time permitted. If you think you may revert or have funds that will not be spent by September 30th in any of those programs, please contact John Keefer (john.keefer@dpi.nc.gov) so that we can pull the funding and get those resources reallocated to other areas that have need. Thank you.
State Initial Allotment Formulas FY 2022-23
The formulas used to calculate the initial allotments for FY 2022-23 have been published to the web at State Allotments | NC DPI.
Confirmation of Funds for Annual Financial Statement Audits by CPA firms
DPI is providing the appropriate reports to your independent auditors via the internet. These reports for FY22 are now posted in a public application at: http://apps.schools.nc.gov/auditorconfirmationreports (Annual Reports).
Please direct your independent auditor to the site provided.
Please contact Roxane Bernard at roxane.bernard@dpi.nc.gov with any questions.
From the Center for Safer Schools
The Safer Schools grants opened on August 5th, 2022, and will close on August 30th, 2022, at 11:59PM EDT. The grants included in this application are the SRO, Safety Equipment, Services for Students in Crisis, and Safety Training.
You can access the grant application through CCIP under FY 2023, Funding application: Safer Schools.
Before you apply for this grant, make sure to read Session Law 2021-180 and Parts II and III of Session Law 2019-222. www.ncleg.gov/Sessions/2021/Bills/Senate/PDF/S105v8.pdf
The funding application must be submitted at least through 'Chief Administrator Approved' by the closing time. No exceptions.
Please submit your questions to: schoolsafetygrants@dpi.nc.gov for a response.
From System Modernization
School Business Data Stored Off-Site Sign-Off
Per updated Session Law 2021-180 Section 7.79.(b) all public school units "...shall store their school business data at an off-site premises by June 30, 2023". It is anticipated that fewer than 17 public school units are potentially impacted by the above language in Section 7.79(b) and fewer than 35 public school units by 7.79(b) as a whole. NCDPI School Business Modernization (SBSM) asks all PSU CFOs to please complete this Sign-Off form prior to the end of August.
Contact: Barry Pace, Director
From Exceptional Children
IDEA Grant Budgets
NCDPI School Business has uploaded the carryover for PRCs 185, 186 & 187. The budgets need to be submitted. The fiscal consultants will verify budget alignment with the Use of Funds and notify the PSUs if any revisions are needed. If the grant is still in the initial approval process, the grant cannot be approved until the ARP carryover budgets are received and approved.
If you have any questions, please contact your Fiscal Monitor.
Have questions about student health requirements? Counseling? Healthy schools in general? The NC Healthy Schools staff can help …
Sarah Blanton, Healthy Schools Consultant
Kisha Bryant, School Counseling Consultant
Ellen Essick, Section Chief
Burt Jenkins, Healthful Living / Athletics Consultant
Pachovia Lovett, School Social Work Consultant
Lillian Pinto, Reproductive Health Consultant
Susanne Schmal, School Health Partnerships & Policy Consultant
Les Spell, Data and Policy Consultant
Reminder: Coding Read-to-Achieve Reading Retained Students
Students who are still non-proficient after summer reading camp need to be coded as Reading Retained in PowerSchool. It is imperative that this is completed ASAP.
Students who transfer between districts and remain non-proficient after summer reading camp will not get the label from the previous district in the Transfer Student Record process. Students must have this label to access the Amplify platform. Therefore, this data entry should be completed no later than August 29, 2022.
DPI will notify you when the archival process and the pulling of twice retained students will take place later. DPI will also run a script to remove labels from students in grades 5 and higher one last time prior to archiving the data. Labels entered for the current year should not be removed by PSUs until notification has been sent that this data has been properly archived.
The Home Base Team has created a QRD, "Coding Read-to-Achieve Reading Retained Students", to assist PSUs with properly coding the "Read Retain" label in PowerSchool for students under Read-to-Achieve. This document also contains links to additional resources that provide background legislative information and FAQs.
If you have questions pertaining to this process, please contact your Early Literacy Consultant.
OCR/CRDC - SY2022-2023 - CRDC Contacts in EDDIE
Dear Coordinators,
Please share with other staff as appropriate. Read this message carefully.
The Office of Civil Rights Data Collection (CRDC) will be conducted in the 2022-2023 school year. Data for the collection is from the previous year (School Year 2021-2022).
To date, the Federal government has not published an official start date. The NCDPI will notify PSUs once an announcement has been made.
Note: PSUs which were not open in the school year 2021-2022 are not required to participate in this collection.
CRDC Contacts in EDDIE
This week, NCDPI will make the following updates to the EDDIE system to prepare for communications regarding the coming collection:
· All past Office of Civil Rights Coordinator contacts have been deleted from the EDDIE system.
· The EDDIE Staff Role name has been updated from ‘Office of Civil Rights Coordinator’ to ‘CRDC Coordinator’.
· PSUs may record up to two CRDC Coordinator staff roles only.
Beginning August 8, 2022, please record two staff members who have been identified as the CRDC Coordinator. These staff will be the technical contacts for the CRDC.
PSUs are also strongly advised to verify or update the Student Information Coordinator contact in the EDDIE system.
CRDC Coordinator Responsibilities:
1. Serve as the technical contacts
2. Review data collected by NCDPI on behalf of the PSUs before the federal submission
3. Add and correct data in the CRDC Federal Submission Tool
4. Certify the data collection in the CRDC Federal Submission Tool
Instructions for creating Staff Entries (Roles) in EDDIE are in the Help Using EDDIE section of the NCDPI website.
Please contact Terra Dominguez at terra.dominguez@dpi.nc.gov with any questions you may have.
Discipline, Dropout, and ALPS data coordinator contact information
DISCIPLINE DATA
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s discipline data coordinator.
ALTERNATIVE LEARNING PROGRAMS & SCHOOLS (ALPS)
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s ALPS data coordinator.
With the start of the 2022-2023 school year, NCDPI would like to make sure that we have the most accurate contact information for your PSU’s dropout data coordinator.
The NC Digital Learning & Media Inventory (DLMI) is due Sep 30, 2022.
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All PSUs (LEA, Charter, Lab, Regional) must complete the DLMI annually.
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Remember that this data feeds into the NC School Report Card, the Office of Civil Rights Report, and the new Digital Dashboard required by legislation.
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For your data to be on this year’s School Report Card, it MUST be input into the DLMI system by the Sept 30 deadline because we must submit the SRC data the following week.
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Charter, Regional, Lab schools must complete the PSU level as well as the School level, therefore need to request PSU admin access.
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Please see the 2022 NCDLMI Training Deck for directions and links.
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Contact your regional consultant for further assistance.
Register for Fall Literacy Instruction Standards (LIS) PD!
To assist districts and schools in implementing the Literacy Instruction Standards (LIS), the NCDPI ELA Team will provide regional train-the-trainer sessions for instructional leaders that include:
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Building a deeper understanding of the LIS and practices
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Utilizing the "Literacy Look-Fors" tool to observe and coach
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Planning next steps for improving literacy in their PSU
We are inviting up to 3-5 leaders per charter to attend. Suggested participants:
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K-12 representation; Vertical representation
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Content area representation
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Instructional leaders who will support/provide PD locally
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Literacy and/or Instructional Coaches
The charter session will take place October 5th from 11:00 AM - 2:00 PM.
The NCDPI ELA Team encourages charter teams to work with their school leadership to ensure registration accurately reflects needed charter representation. While each team member should register separately, charter leaders should follow up with their team members to ensure individual registrations are completed.
Register for your session!
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To learn more about the support the ELA Team will provide for the 22-23 school year, view our public-facing timeline. If you have any questions, please let us know!
Thanks,
Stacy Daniel, Ed.D. Section Chief for ELA & Languages English Language Arts and Languages Office of Academic Standards NC Department of Public Instruction P: (984) 236-2829 stacy.daniel@dpi.nc.gov
Important MEMOs:
MEMO: 2022–23 Annual Testing Program and Accountability Requirements
Thoroughly read the linked memo, 2022–23 Annual Testing Program and Accountability Requirements, from Dr. Michael Maher and Dr. Tammy Howard.
New NCEES Information and Resources Site
The North Carolina Educator Evaluation System has a new public site, https://bit.ly/ncees-resources.
This site houses NCEES information and resources to support all educator evaluations in North Carolina. If you cannot find the resource(s) you are searching for, please email: EducatorEffectiveness@dpi.nc.gov.
The NCEES Google Site was discontinued on June 30, 2022. Please bookmark the new site, https://bit.ly/ncees-resources, and share this information with your NCEES system users.
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EC ANNOUNCEMENTS |
Please review the attached EC Division communication updates and Guidance.
Calling ALL EL Data Stakeholders!
Are you relatively new to English Learner (EL) identification, EL Data in PowerSchool, the Home Language Survey process, and other critical elements for EL data? In that case, register now for the upcoming session. We recommend this for anyone with less than three years of working with multilingual learners, EL data, and PowerSchool.
September 12th from 9:00 - 11:30 am - Registration
New DOE Guidance:
Office of Charter Schools (OCS) Updates
Planning Year 22-23 newsletter announcement and September registration for applicant schools:
Planning Year Calendar 2022-2023
The Office of Charter Schools is pleased to release the dates for the 2022-2023 Planning Year Professional Development calendar. All schools (boards and school leaders) in the Ready to Open process are required to attend five (5) planning year sessions as well as the New Charter Leaders Institute in June, 2023, as part of the successful completion of the Ready to Open and Planning Year process. Registration is for Planning Year/RTO schools only.
2023 Burroughs Wellcome Fund NC Teacher of the Year Nomination Process
The Burroughs Wellcome Fund NC Teacher of the Year is recognized at the school, regional, and statewide levels. Individual public charter schools nominate a Teacher of the Year who participates in a selection process facilitated by the Office of Charter Schools at the North Carolina Department of Public Instruction. Once the charter school nomination processes are completed, the teacher finalists vie as one of the state’s nine Regional Teachers of the Year. [The state is divided into eight geographical regions and NC Charter Schools are clustered together to form the ninth region of the state. The Charter School Teacher of the Year joins the Regional Teachers of the Year team as a finalist for the state Teacher of the Year]. This selection process is facilitated in each region by Regional Education Facilitators. If you need additional information please reach out to your Regional Educator Facilitator or Dr. Sonja Brown at Sonja.Brown@dpi.nc.gov Please remember to nominate your school's Teacher of the Year.
The NC ACCESS Program is offering two amazing (and FREE) development opportunities for charter school leaders and teachers during the 2022-23 school year. Visit ncaccessprogram.com/learn for more information.
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Science of Reading (LETRS) Training for 200 teachers and 100 administrators. NC ACCESS is partnering with Lexia Learning to provide the same LETRS training that the state is offering to traditional public schools.
- The ACCESS Fellowship for 100 charter school leaders. To-date, this intensive development institute has only been available to NC ACCESS subgrantees. This year, it is open to all. Apply today!
NC ACCESS Aspiring Minority School Leaders Program
Are you looking for School Leaders?
The North Carolina Advancing Charter Collaboration and Excellence for Student Success (NC ACCESS) grant program in the Office of Charter Schools was excited to embark on the Aspiring Minority School Leaders Program in collaboration with Appalachian State University. The Aspiring Minority School Leaders Program was designed to recruit, support, and build a pipeline of minority school leaders prepared to meet the challenges of leading schools. North Carolina charter schools will benefit by having access to a cohort of school leaders of color and women who are exceptionally trained, ready to be part of innovative school reform initiatives, and ready to move into leadership positions with strengthened organizational and instructional leadership skills.
We are proud to announce that we have twelve completers from the program. All have a Master’s Degree and years of school-based experience. If you are actively looking to fill certified school leadership positions, please send your listing to Dr. Barbara O’Neal in the Office of Charter Schools at barbara.oneal@dpi.nc.gov. I will send your position notices to the program completers.
Note: This special effort to inform this group of twelve does not replace the normal process of sending open positions notices to the OCS Newsletter, please continue to send them your position notices. Questions, please feel free to contact me at the same email address.
Other Resources from DPI
Charter School Job Postings
If you have current teaching/leadership positions open and wish to share them in this newsletter, reach out to Joseph.Letterio@dpi.nc.gov and provide a link to the posting/s.
Whom Should I Contact at the Office of Charter Schools?
OCS Main Number: (984) 236-2700 / Email: ocs@dpi.nc.gov
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