OCS Weekly Newsletter for July 27, 2021

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Office of Charter Schools

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6307 Mail Service Center, Raleigh, NC 27699-6307  

Weekly Newsletter- July 27, 2021

Upcoming Events and Reminders!

Save the Date!



Rethink Ed Webinar Information; July 15th & 29th. Click for details.

Amplify and DPI will be providing both technical and content-specific webinars over the next two weeks. Please register for these sessions by clicking on the registration links in the attachment.

Renewals corrected

2021 Office Hours Are Back 9/20 at 11:30a.m.

REGISTER: New Technical Contact PowerSchool IPT Certification in August 2021

OPEN NOW: 2021 NC Charter Applications

The 2021 NC Charter School Application process is open as of Friday, May 28th at 5 pm Eastern Time (ET). The 2021 charter application window will close on July 30, 2021 at 5pm ET. Applicants who are interested in opening a charter school in 2022 under the accelerated timeline, or in 2023 under the standard timeline must submit their charter applications on or before the July 29, 2021 application close date.

Both the online application and $1,000 application fee must be submitted on or before July 30, 2021 at 5pm ET.

The link to the 2021 NC Charter School application is posted on the NCDPI Charter Schools Application page found here



Back-to-School Safety Summit - DAY 2

Tuesday, Aug. 3, 2021
9:30 - 4:30
Seating is Limited


The NC Center for Safer Schools will be hosting Day 2 of the Back-to-School Safety Summit. The Center will conduct trainings on various school safety topics, including:

  • Critical Incident
  • Reunification
  • Anonymous Reporting
  • Threat Assessment
  • Other school-related topics

When & Where

  • Tuesday, August 3, 2021
  • 9:30am to 4:30pm
  • University of North Carolina – Greensboro
  • Elliot University Center
  • 507 Stirling St.
  • Greensboro, NC 27412

Who Should Attend:

  • School Safety Directors
  • School Counselors
  • School Social Workers
  • School Administrators
  • And others directly involved in school safety


Call Michael Wheeler, Program Assistant at 984-236-2240 or email Michael.Wheeler@dpi.nc.gov





Bradford Preparatory Academy will be hosting an active shooter situation training November 22nd-23rd. If you are interested, please find details linked.


MEMO - Key Dates for 2020–21 Reporting and Updates for Spring 2021 and Fall 2021

Rethink ED


                      Superintendents and Charter School Leaders,

We have great news! You may now designate ambassadors from your district and/or charter to participate in the Rethink Education Facilitator Badging cohort.

As a reminder, the Rethink Education program is a new statewide effort to strengthen remote and blended learning across North Carolina’s K-12 schools in response to COVID-19. Rethink Ed is specifically aligned to support K-8 learning and access to excellent instruction. The program will provide both professional development and high-quality online content for grades K-8 that will be available to all NC districts and charters.

The Rethink Education professional development is being developed through a partnership between NCDPI and NCCAT and is aligned to highly acclaimed research conducted by the Christensen Institute in partnership with Michael Horn and Heather Staker. The professional development is designed to prepare educators to become “Blended Learning Facilitators” in their district. They will receive training on the four blended instructional models and will receive a “Blended Learning Facilitator” badge upon completion of the professional development course.

Once badged as a "Blended Learning Facilitator," these facilitators will be equipped to lead professional development within your district/charter on blended learning models. In addition to earning a Facilitator Badge, they will receive a $500 stipend. The sessions they will lead within your district/charter will prepare other teachers to become badged as "Blended Learning Instructors." There is no cost to districts/charters for this training.

Rethink Education begins state-wide implementation in September 2021, with our first cohort of facilitators beginning on September 20th. Each district may submit the names of up to ten ambassadors to participate in this cohort. Each charter school may submit the names of two ambassadors to participate in this cohort. The visual included below outlines the Rethink Ed badging pathways.

We are currently collecting participation information from district and charter leaders. You may use the link below to submit your facilitator ambassadors for this cohort. Please submit these names no later than August 19, 2021.

Should you have questions about this, please reach out to Melissa Davis, Director of Rethink Education, or Rachel Wright Junio, Project Manager for Rethink Education.

Click here to submit ambassador names. 



IB Important Update - Invoices

Charter School Bus Inspections


DPI Transportation Services offers charter schools courtesy inspections of their school buses, just like they do at the county school bus garages.  Please send an email to Teresa.West@dpi.nc.gov in Transportation Services to request a courtesy inspection this summer. Please include your location, contact person, contact email, contact phone number, and how many school buses are in operation.


Questions can be directed to Transportation Services Section Chief Kevin Harrison  (984) 236-2932 or kevin.harrison@dpi.nc.gov.

OCR/CRDC - Office of Civil Rights Coordinator Contacts in EDDIE - Due Friday, September 24, 2021


  • Please read and inform other staff as appropriate.

    Dear Coordinators,

    The Office of Civil Rights Data Collection (CRDC) window for the 2020-2021 school year data will begin in early 2022.  Note:  PSUs that were not open in the school year 2020-2021 are not required to participate in this collection. 

    • The first step in preparing for the collection is ensuring the NCDPI has the most recent staff contact information.  
      • PSUs must verify or update the EDDIE system with two Staff who have been identified as the 'Office of Civil Rights Coordinator'. 
      • Delete any records in EDDIE for OCR contacts that are no longer with your PSU. 
    • These staff personnel are the technical contacts for the CRDC and will be responsible for running the PowerSchool CRDC Preview Report, verifying data, correcting and adding data to the Federal CRDC tool, and certifying in the Federal CRDC tool when the collection is complete.
    • PSUs are also strongly advised to verify or update the Student Information Coordinator contact as well.  Updates must be completed by the close of business, Friday, September 24, 2021

    More information about the CRDC is located at https://crdc.grads360.org/#program.  Notice on the homepage that there is a timeline of the CRDC phases.  

    It is important to keep in mind that the NCDPI assists all PSUs with the CRDC by facilitating the transfer of data to the federal submission tool.  No action other than to update your contacts in EDDIE is required at this time.  

    For questions, please contact Terra Dominguez at terra.dominguez@dpi.nc.gov

MEMO: Science of Reading Professional Learning and K-3 Formative/Diagnostic Assessment

Timing of UID Export Uploads to Staff UID System:


For school HR/Payroll staff/management,

As a reminder, there should be a timely and accurate exchange of data between the PSU payroll system and the Staff UID System. This includes any new staff members who need access to K-12 related systems (i.e. PowerSchool, Schoolnet, NCEES, etc.). Additionally, new staff that have been hired but who are not yet receiving a paycheck can be added to the payroll system, and subsequently included in the Staff UID export file to receive a UID. Non-payroll staff members who work with a PSU but are not entered into the payroll system can still be added to the Staff UID System, via the ‘Add Staff’ feature. Documentation for adding non-payroll staff to the Staff UID System can be found at https://files.nc.gov/dpi/documents/UID/acquiring-uid-for-non-payroll-staff.pdf

ESSER Reminder

Dear Charter Directors,
This is a reminder that the 2021-2022 Eligible Schools Summary Report (ESSR) must be submitted in PowerSchool for all local education agencies (LEAs) and charter schools in North Carolina. All charter schools are required to report these data regardless of whether they accept any federal funds and the report is used to meet several requirements, such as School Report Card, CEDARS and Teacher Loan Forgiveness.  Thank you in advance for your support.

Information regarding the data collection can be found at  https://www.dpi.nc.gov/districts-schools/federal-program-monitoring/federal-program-data-collection

School Mental Health Policy Report

Dear Charter School Leaders, 

As you may know, all charter schools are required to report their progress on meeting the guidelines set forth by the NC State Board of Education's SHLT-003:School-Based Mental Health (SBMH) Policy.  This is a new reporting requirement, and we have included the required reporting questions in the Healthy Active Children's (HAC) policy report.  You will be able to complete your report online. In the online reporting portal, you will indicate that you are a charter school, and you will be directed to the SBMH policy questions.  To make it easier for you to assemble your report information prior to going online, a Word version of the online survey is attached to this email. Please complete the online survey to submit your report.  

The information needed to complete the SBMH progress report will come from your School Mental Health Improvement Plan, which is required to upload and must include the mental health training program and suicide risk referral protocol.  

Please note the deadline to complete the HAC Progress Report / School Mental Health Policy Report is September 15, 2021. 

You can access the reporting portal through the link below.   

2021 Healthy Active Children Policy Report Survey

If you have questions or challenges in completing this online survey, please contact Les Spell at Les.Spell@dpi.nc.gov 

We appreciate the time and energy spent in completing this report and look forward to reading each submission. The Healthy Active Children Report / School Mental Health Policy Report is a valuable tool in efforts to provide quality school health systems that will raise academic achievement and promote physical and mental health among North Carolina’s schoolchildren.  

Thanks for all you do.


Les Spell

Data and Policy Consultant

NC Healthy Schools

North Carolina Department of Public Instruction



School Mental Health Policy Report pdf

School Mental Health Policy Report doc

Exceptional Children Division

CECLI is our Charter Exceptional Children's Leadership Institute we offer to charter coordinators in their first couple of years, to provide support and guidance in navigating EC as the EC coordinator/director. This PDF contains a link that provides the memo outlining what we are offering, a registration link and directions to ensure the application is completed and submitted on time.  

Please see the parent newsletter below. 

Follow-Up for Monthly NCDHHS Joint COVID Call

Additional resources referenced in the call:

7.6.21 DPI Slide Deck

7.6.21 DHHS Slide Deck

ASTHO Guide with Testing Resources (Includes examples of what other schools are doing and insights from their experience thus far. Several schools cover considerations around parental consent.)


Resources Galore

School Business Website

School Business – July 23, 2021

NC SIS Weekly Email Bulletin


NC Center for Safer Schools NEWSLETTER - July, 2021

July 2021 K-12 Monthly Mathematics Update

NCDPI Arts Education Newsletter - July 6, 2021

STEMtastic News - July 2021

K-12 Education Office of Government and Community Affairs Update - Friday, July 9, 2021

CSADM Phase II Info

NCDPI School Counseling Updates

Opportunity: Announcing the 2021 Injury-Free NC Academy on Comprehensive Suicide Prevention

Let’s Get Ready! A Family’s Guide to Support Kindergarten Readiness

Resources for GLE, NC's Seal of Biliteracy

Digital Learning Standards Course for 2021

TD Bank grant opportunity - TD 2021 Ready Challenge

NC Lions KidSight Screening program

Please be sure to keep EDDIE up to date!


Office of Charter Schools (OCS) Updates



With the new fiscal year upon us, be sure to inform the Office of Charter Schools of any leadership changes at your school, preferably through Epicenter, but you can always email ocs@dpi.nc.gov 

Now is a great time to review Epicenter and ensure your school user accounts are accurate and up to date. If a user is no longer with your school, please deactivate them by following these steps.

Here are a couple helpful Epicenter tutorials:

Always be sure your EDDIE profile is accurate! (Edits are made with your NCID)



The 2021 NC ACCESS Program Annual Review is here!

Learn how NC ACCESS Program subgrantees are developing leaders and supporting educationally disadvantaged students across the state.



Planning Year Calendar 2021-2022

The Office of Charter Schools is pleased to release the dates for the 2021-2022 Planning Year Professional Development calendar. All schools (boards and school leaders)  in the Ready to Open process are required to attend five (5) planning year sessions as well as the New Charter Leaders Institute in June, 2022, as part of the successful completion of the Ready to Open and Planning Year process. While these sessions are mandatory for brand new charter schools, we invite those who may new to a leadership role at an established charter school to join the virtual sessions, or access the materials online, under the Planning Year tab of the Office of Charter School's website.

OCS Consultant Sites:

Performance Framework Companion Site


Professional Learning 101


The Scoop With Coop-All Things Renewals 


Ready to Open/Planning Year

Other News about Our Charter Schools:

Oxford grad

Oxford Prep Academy graduate, Alex Rote, delivered an impressive presentation to DPI leadership on June 30th.

Alex served on the Superintendent's council for the past two years. He will be attending UNC Chapel Hill in the fall.

UA Mya

2021 Union Academy graduate Mya Manivanh selected at Scholar All-American by United Soccer Coaches Association.


Union Academy teacher, Zöe Zander, has been recognized with an Early Career Educator of Color Leadership Award from NCTE (National Council of Teachers of English). Zander, a high school English teacher, was one of 12 educators in their first five years of teaching to be selected for the award.


Rocky Mount Telegram reports - Charter school(Rocky Mount Prep) to launch new college, career paths

Leadership Opportunities:

American Renaissance School Spanish Teacher for K-5 and 5-8

Bonnie Cone Classical Academy - Multiple Opportunities!

Cape Fear Center for Inquiry: School Director

Carolina Charter Academy - Multiple Opportunities!

Carolina International School Principal

Carolina International Art, PE, Biology, 6th Grade, Interventionist

Casa Esperanza Montessori Head of School

Casa Esperanza Montessori School Finance & Operations Director

Chief Academic Officer for North Carolina Cyber Academy

IC Imagine - Director of Exceptional Children

Old Main STREAM Academy Staff

Pine Lake Prep - Multiple Opportunities!

Pine Springs Preparatory Academy - Math Teacher

Pine Springs Preparatory Academy - MS Technology Teacher

Raleigh Charter High School - Multiple Opportunities!

Rocky Mount Preparatory School - Multiple K-12 Opportunities

Socrates Academy - Multiple Opportunities!

Whom Should I Contact at the Office of Charter Schools?


Please note that response times to voicemails left on our phones will be much slower than usual due to the COVID-19 response efforts. Sending us an email is ideal.  Clicking the link on our names will bring up an automatic email prompt. Thank you!

OCS Main number: 984 236 2700 ocs@dpi.nc.gov

Dave Machado         984 236 2702

Director of the Office of Charter Schools

Shaunda Cooper      984 236 2712

Consultant, Renewals & Stakeholder Support

Claire Porter              984 236 2707

Consultant, Planning Year & Ready to Open Process

Ashley Baquero         984 236 2708

Consultant, Amendments & Compliance

Joseph Letterio       984 236 2703

Consultant, Epicenter Tech Support & Performance Framework

Darian Jones           984 236 2705

Consultant, Professional Development

Melanie Rackley     984 236 2712

Consultant, Charter Applications

Jay Whalen              984 236 2711

Program Administrator, NC ACCESS Program

Barbara O'Neal        984 236 2706

Program Coordinator, NC ACCESS Program

Davida Robinson   984 236 2878

NC ACCESS Subgrant Program Manager

Lakisha Robbins  984 236 2704

NC ACCESS Finance Administrator