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IARA County/Local Records Management - This Year's a Wrap!

Indiana Archives and Records Administration sent this bulletin at 12/28/2020 09:00 AM EST

County/Local Records Management
402 W. Washington St. Rm W472
Indianapolis, IN 46204
e: cty@iara.in.gov | ph: 317-232-3380

Warmest greetings Clerks and staff,

Can you believe we made it through 2020?! Congratulations, pat yourselves on the back! And thank you for sticking it out with me every Monday as I send you records management information via email.

In my final email for 2020, I wanted to recap some important topics we covered and ring in the New Year with a clean slate! But first...

Please send me the 2020 and 2021 name/contact info of the Chairperson and Secretary for your County Commission of Public Records.

To recap past emails, we covered topics like:

Updated forms, policies, and schedules such as SF44905 Notice of Destruction, SF30505 PR-1, Policy 20-01 & 20-02, County/Local General (GEN) retention schedule, AS and LIB retention schedules, and others.
How to utilize the State Imaging and Microfilm Laboratory's Services.
Organizing, planning, and executing meetings of your County Commission of Public Records.
Understanding retention schedules, finding record series, and locating office specific retention schedules.
Electronic records management, managing social media records, and content management systems.
The records management partners: IARA, CCPR, and you, the County/Local Records Custodian!
Determining what format and medium you want to keep personnel files in for those loooong 75 years.
The difference between the copy of record and a duplicate.
Hosting a virtual meeting.

I'm sure I've left a few things out, but hopefully some of the records management information that I sent along has been helpful for you, or will be in the future. I'll continue to update you next year and come up with new topics and ideas to treat you with every Monday! Please let me know if you have any suggestions or questions.

Have a safe and Happy New Year. I'll email you again in 2021!

AMY CHRISTIANSEN JANICKI

Records Management Liaison

Indiana Archives and Records Administration

o: 812-929-3882

e: achristiansenjanicki@iara.in.gov |

w: www.in.gov/iara

a: 402 W Washington St, Room W472, Indianapolis, IN 46204

This message was sent to you because you are the Secretary of your county Commission of Public Records (County Clerk or Recorder), or you are a county/local records custodian who has requested to be added to this list. If you no longer wish to receive these messages, please let us know at cty@iara.in.gov, and we'll remove you from our distribution list.