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IARA County/Local Records Management - Chairperson/Secretary for County Commission

Indiana Archives and Records Administration sent this bulletin at 11/30/2020 09:20 AM EST

County/Local Records Management
402 W. Washington St. Rm W472
Indianapolis, IN 46204
e: cty@iara.in.gov | ph: 317-232-3380

Hello Clerks and staff,

Please submit to IARA the name/contact info of your county's chairperson and secretary for 2020. If you already know who will be in those positions for 2021, please submit those as well. Feel free to respond to this email with your submission.

At least once a year (ideally once a month), your county should be hosting a County Commission of Public Records meeting. There are two positions, chairperson (chairman) and secretary, that should be designated according to the Indiana Administrative Code:

IC 5-15-6-1 (c) The commission shall elect one (1) of its members to be chairman. The clerk of the circuit court or the county recorder must be secretary of the commission. The person who serves as secretary shall be determined as follows:

(1) By mutual agreement of the clerk of the circuit court and the county recorder.

(2) If a mutual agreement cannot be reached under subdivision (1), by an affirmative vote of a majority of members of the county commission.

The commission shall provide to the administration (IARA) the names and contact information for the chairman and secretary not later than thirty (30) days after the date of the determination. The members of the county commission shall serve without compensation and shall receive no disbursement for any expense.

Thank you and if y'all have any questions about the Commission meetings, just let me know!

AMY CHRISTIANSEN JANICKI

Records Management Liaison

Indiana Archives and Records Administration

o: 812-929-3882

e: achristiansenjanicki@iara.in.gov |

w: www.in.gov/iara

a: 402 W Washington St, Room W472, Indianapolis, IN 46204

This message was sent to you because you are the Secretary of your county Commission of Public Records (County Clerk or Recorder), or you are a county/local records custodian who has requested to be added to this list. If you no longer wish to receive these messages, please let us know at cty@iara.in.gov, and we'll remove you from our distribution list.