Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 10, 2017

Upcoming Events

March 16, 2017

Charter Schools Advisory Board Meeting

April 5 - 6, 2017

State Board of Education Meeting 

April 10 - 11, 2017

Charter Schools Advisory Board Meeting

Action Items Due 


Each Tuesday - September 19, 2017

Finance Officers' Webinar - 9:00 am - 9:30 am


March 10, 2017

PowerTeacher Interest Survey - this brief survey

 Future Action Items



March 20 - 27, 2017 

CCSA Conference Information and Registration


March 31, 2017

Performance Framework Submission Pt. 3 Due


April 4 - 5, 2017

Free Leading with Character Workshop - Register Now!


April 13, 2017

SECU Nominations Due to OCS


April 18, 2017

Burroughs Wellcome Fund Application Due


April 30, 2017

Performance Framework Submission Pt. 4 Due

NCDPI Office of Charter Schools (OCS) Updates

Office of Charter Schools (OCS) at the Collaborative Conference on Student Achievement (CCSA)


If you’re planning to attend the Collaborative Conference on Student Achievement (March 20-22, 2017, Koury Convention Center, Greensboro), please make sure to join us for the “Moving Forward” focus session on Tuesday, March 21 from 8:00 - 11:30 am. This focus session will feature valuable information for charter schools. See the session information below:


Digital Learning Initiative for Charter Schools – Dr. Jeni Corn (Friday Institute) and Dr. Maria Pitre-Martin (NCDPI)


Multi-Tiered System of Support (MTSS) – Amy Jablonski (NCDPI)


NAIP: A New and Improved Process to Teacher Evaluation – Jonathan Bryant, Tiffany Moceri, Kyle Pierce and Melissa Peterman (Lincoln Charter School)


You have to register for the conference and pay the registration fee in order to attend this session. If you’re interested in attending the conference and haven’t registered, please use the following link to learn more and register: CCSA

2017 Charter School Performance Framework Submission Dates


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). January 2017 begins the collection process for the 2017 Charter School Performance Framework . 


Based on feedback, submissions for the 2017 PF are staggered to allow extended periods of collection and review.  The 2017 Charter School Performance Framework document library is now open for submissions. Your school’s username for the 2017 SharePoint system is the same as your 2016 PF.  


Deadline- March 31, 2017- New Schools Opening in 2016-17 and Previous Operating Schools with Updates from Prior Year Submission (if your school had no compliance issues and there are no changes from your policies submitted last year, you are not required to submit items this for this submission)


                A8- Grievance Policy

                A9- Conflict of Interest Policy

                A10- Nepotism Policy

                A16- Criminal History Policy

                A14- Certificate of Occupancy


Performance Framework Upload Center Instructions - How to Submit Performance Framework Documents



  • Step 1 - Review Performance Framework Criteria under the “Criteria” section. Click the small triangle next to each category to read the descriptions.

  • Step 2 - Before uploading any documents ensure all files are prepared in PDF format using the naming convention “SchoolName_MeasureName_YY”.

  • Step 3 - Under “Upload Documents” section, click “Add Document”. Click “Choose File”, navigate to the file’s location, and affirm your selection. Uncheck “Overwrite existing files”.

  • Step 4 - Another dialog box will appear with required fields. Select the “LEA” and “Measure”. Enter  “Contact Name” and “Contact Email”. Click “Check-In” to complete upload process. The uploaded documents will display under the “Upload Documents” section.

  • Step 5 - Repeat Steps 1-5 for all documents. A confirmation email will be sent for each uploaded document. If you do not receive a confirmation email, your upload did not go through correctly.  Please try uploading the document again.


Please refer to the 2017 Charter School Performance Framework Resources for item specifics (included in the document list). To access the system, please go to


For questions regarding the 2017 Charter School Performance Framework please contact Cande Wood at (919) 807-3493 or


Moving forward we are asking that all Charter School requests for SharePoint assistance be requested through the Support Center by calling 919-807-4357 to help ensure you are getting the assistance you need as soon as possible. While the monthly submissions are due on the last day of the month, please do not wait until the last day to submit as you may need technical assistance. The Service Support Center can take several days to address password resets and other technical support.


Attachment:    PF Resources 


NC Charter Schools Advisory Board to Meet

The North Carolina Charter Schools Advisory Board will meet next Monday, March 16, from 2:00 p.m. – 4:05 p.m., in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.



The agenda and supporting materials are available on the State Board of Education’s website under the Meetings tab.



The meeting will be audio streamed for those who cannot attend. Questions regarding this meeting should be directed to NCDPI Communications at 919.807.3450.



Board Meeting Minutes Reviews


Beginning March 2017, the Office of Charter Schools (OCS) will resume its review of each school’s board meeting minutes monthly to provide operational support and monitoring. 

For an efficient process, OCS strongly encourages all schools to post minutes on the school’s website. Meeting minutes should be available for all scheduled board meetings (can be draft form). 

Please remember, board meeting dates, times, and location should also be posted on the website in accordance with Open Meetings Law. 

If you have any questions about this review process, please contact Ms. Cande Honeycutt at or (919) 807-3493.

State Employees Credit Union Foundation (SECU) High School Scholarship Opportunity


Since the SECU Foundation was established in August 2004, it has awarded annual $10,000 “People Helping People” four-year scholarships – increasing from two to three in 2014 – to graduating seniors attending North Carolina Charter Schools.  These scholarships will be awarded to students attending one of the 17 constituent campuses of the University of North Carolina. These funds are made possible through the contributions to the Foundation by members of State Employees' Credit Union.


In order to ensure that each charter high school’s graduating seniors are able to be considered for this opportunity, each charter school must establish a Scholarship Selection Committee.  The Committee from each charter high school will be responsible for nominating a graduating senior for the scholarship.  Each school must submit its nominees to the NCDPI Office of Charter Schools.  The nominee information for each school will be reviewed/evaluated and the SECU will award scholarships to three candidates statewide.


The attached information will provide each school’s Scholarship Selection Committee with eligibility criteria, procedures, and information. 


Key points in the attached information:


  • Each school has flexibility in establishing its formal application process, but should ensure that every graduating senior with a minimum GPA of 2.5 is considered for the SECU Foundation “People Helping People” Scholarship


  • Scholarship recipient information from each school must be received by 5:00 pm EST on April 13, 2017 to the NCDPI Office of Charter Schools.


  • Each school should submit an alternate or first runner up student in the event the first nominee is unable to accept the scholarship (if selected).


  • Each school must submit  copies of nominations and any accompanying information to Dr. Deanna Townsend-Smith via email at


The Office of Charter Schools appreciates the dedication and hard work by the members of each school’s Scholarship Selection Committee.  Your diligence and integrity enable the “People Helping People” scholarship program to continue providing important support to our college-going students. Please contact Dr. Deanna Townsend-Smith @ if you have any questions or concerns about the program.




The SECU Foundation also provides each North Carolina Community College two (2) $5,000 scholarships.  Recipients are selected by the Scholarship Selection Committee at the community college.  If you have a student who will be attending a community college and exemplifies the membership philosophy of credit unions, “People Helping People”, please direct them to the Financial Aid office at the community college.  



Attachment:    SECU Documents 


NC Department of Public Instruction (NCDPI) Updates


Reminder - PowerTeacher Pro Cohort I Interest Survey - Due March 10

In an effort to determine interest in participating in Cohort I of the PowerTeacher Pro (Gradebook) release this Spring, for the 2017-18 school year, we are asking you to complete this brief survey (sent last week). 


Your support is integral to the success of how PowerTeacher Pro is implemented in your school and ultimately statewide. The survey closes on March 10. Only one submission per district/charter school is needed. 


PowerTeacher Pro offers increased functionality for managing the classroom, including advanced features for grading. Teachers can use the mobile-friendly Gradebook to get their work done faster and analyze student performance. Some of the most significant improvements include:

  • No more Java dependencies--Gradebook can be launched right from your attendance dashboard without installing any additional software (this is especially beneficial on Chromebooks)
  •  Mobile responsive design--The site will look the same no matter what kind of device you bring it up on
  •  Fully integrated Standards-Based Grading--Allows teachers to easily track student progress by standards performance as well as by traditional grade completion
  • Built-in progress reporting--Allows the teacher to track by individual student or whole class section
  • Cleaner interface--Makes toolbars easier to find and locate and simplifies assignment and category creation
  •  Multiple course set-up--New assignments can be applied to multiple sections all at the same time (no more copy and paste)

To find out "Who is Right for PowerTeacher Pro", please click on this link. If you have questions or need assistance, please contact Hunter Huffman, Special Projects Manager, at (919) 807-3633 or

CCSA: Collaborative Conference for Student Achievement

Office of Early Learning Collaborative Conference for Student Achievement Sessions

NCDPI's Office of Early Learning is excited to bring several enlightening sessions about the NC Kindergarten Entry Assessment to the upcoming CCSA Conference March 20-22, 2017. 

Each session takes a different look through a variety of lenses to give you the greatest insight into what teachers are doing in kindergarten classrooms and how the five domains of learning and development are being integrated into teaching, learning, and professional collaboration. We hope to see you there!


MONDAY, MARCH 20, 2017

  • 2:30-4:00 - What Is the Impact of the Kindergarten Entry Assessment? (Heritage Room)


  • 10:00-11:30 - A Whole Child Approach: Voices From the Field (Cedar A)


  • 8:00-9:30 - NC K-3 Formative Assessment Process: Kindergarten Entry Updates (Guilford F)
  • 10:00-11:30 - PreK - Grade 3 ... Why It Matters (Oak A)



Division of School Business Federal Information Webpage Update


The Division of School Business recently updated its website related to federal and state fiscal compliance with the goal to provide administrators and stakeholders with clear, comprehensive and accurate information. As part of this process, the Division replaced the existing Federal Information webpage with the Federal Fiscal Compliance and Oversight webpage and several additional subpages designed to offer significantly more guidance, information and additional resources regarding procedures and policies pertaining to State and federal grants. 

The update to the Division’s website was also an opportunity to review existing online documents to ensure timely and reliable fiscal information. As such, the update will be an ongoing process with additional pages and guidance added on a regular basis. New updates will be communicated through the Finance Officers' and Office of Charter Schools weekly newsletters.


If you have questions or feedback, please contact Leigh Ann Kerr at

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