A Note From the Director
Greetings! We are excited to announce the Spring HR Innovation Summit will be Tuesday, April 8, 2025. More details and registration information will be provided soon. We are looking forward to continuing the innovation dialogue and encourage all State HR Leaders to attend this dynamic event.
The 2025 DHRM HR Conference Planning Committee is scheduled to meet in March. If you would like to join the committee and haven't reached out already, please email LaDonna Judkins directly.
There have been some important updates regarding the launch of the PageUp performance management module, which required that the planned launch date be delayed a week or two. This decision is based on additional feedback that we have received from multiple sources. We are making adjustments to the system and encourage all agencies to work on updating the Position Descriptions in PageUp during this delay so that your agency is prepared when the performance management module comes online. Additional information can be found here. Please contact the Policy Team, if you have any questions or concerns regarding this matter.
Thank you!
Janet L. Lawson, DHRM Director
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DHRM received agency feedback related to last year’s workforce planning cycle advising that our live working sessions held in July should be done earlier in the year. Based on your feedback, we have adjusted our schedule and modified our approach to provide a slightly different perspective for the process. We encourage HR Leaders to register for the webinar series on the DHRM GoToMeeting Channel here and learn more.
The Governor’s Chief of Staff has made revisions to the Executive Leave Policy impacting gubernatorial appointees, effective February 18, 2025. This policy applies to the following at-will employees:
- Employees of the Governor’s and Cabinet Offices
- Agency Head
- Agency Chief Deputy
- Confidential/Policy Assistant
Current employees in these positions should be informed of the new policy. The revision can be found at this here. The Executive Severance Policy has not changed.
This 10-week course is designed to increase HR professional development and to help prepare participants to take the national exam for certification, either as a SHRM - Certified Professional (CP) or a SHRM - Senior Certified Professional (SCP). The course covers the six major components of the human resources body of knowledge: strategic management, workforce planning and employment, human resource development, total rewards, employee and labor relations, and risk management. Participants will have lengthy reading assignments, be able to take numerous practices quizzes and tests, and have access to multiple informational sources. Registration is open NOW until March 8, 2025! For more information, contact Jon Carpenter.
To comply with the Library of Virginia (LVA) requirements and improve system performance, we are implementing a data retention policy for the COVLC. Employee training records/accounts (transcripts) will be retained for five years after separation from employment with the Commonwealth of Virginia. This period allows for the retention of certification and qualification records included on employee transcripts, in compliance with GS-103.
Is your agency hosting interns this summer? The COVA Internship Connection is here to help ensure interns have an unforgettable experience. If you have any questions, please contact Jasmine Walker . We hope to see you and your interns this summer!
Engagement
Open Enrollment for health benefits and flexible spending accounts (FSAs) will be held from May 1 - May 15, 2025. Information on how your agency can be prepared can be found here.
We have a variety of health and wellness tips and information on employee benefits that can help employees thrive in four key areas: medical, physical / emotional, financial, and occupational. Encourage employees to discover ways to boost well-being and steer towards better health and greater happiness!
The Office of Workforce Engagement is excited to announce two upcoming Employee Financial Wellness Fairs, in person and virtual. Both are designed to help employees take control of their financial future! We hope you can join us. Please share Financial Wellness Fair flyer with employees.
The SPEAKDOT Club invites states employees to join their Spring Open House meeting (virtual) on Tuesday, March 18 at 12:00pm. Toastmasters is an organization that builds confidence and teaches public speaking skills. Please share this information and flyer with employees.
In Case You Missed...
Cardinal HCM is the Commonwealth's HR System of Record. Over a year ago, DHRM initiated monthly targeted data cleanup effort to ensure that Cardinal records are accurate and up to date, which is vital for maintaining the integrity of the system and being able to provide accurate and reliable data for reporting and decision making. Three previous communications centered around the following fields:
- Telework -both position and employee (must be updated by January 31, 2025)
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Exempt/Non-Exempt Status (must be updated by January 31, 2025)
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Reports To
- Standard Occupational Classification (SOC) codes
- FTE % (needed for EPR)
- Salary Data (State/Non-State/Special/Hourly)
- Citizenship
- Continuous Service Date
- Date of birth
Please validate and maintain your Cardinal data to ensure our reports are accurate.
We are excited to announce the upcoming Quarterly Compensation Network meeting! This is an opportunity to connect with colleagues, discuss key topics and stay informed on compensation-related matters across agencies.
The Virginia Management Fellows Program is dedicated to developing the next generation of leaders in the Commonwealth’s state agencies. Cohort 6 is currently completing their third, and final, rotation. Does your agency have talent needs? Would you like to hire a highly skilled individual with a demonstrated dedication to public service? Click the link above to learn more about how your agency can get involved.
DHRM presented a session at the 2024 HR Conference in October entitled “HR Data
Connectivity” where a demonstration of a new HR Dashboard was provided. The HR
Statewide Dashboard is now in production and available for agencies.
The Virginia Museum of Natural History is offering FREE admission to all State Employees to our new exhibit opening February 8, 2025- July 28, 2026.
Comings & Goings....
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Congratulations Debbie Howe who recently joined DHRM as the Shared Services Center Manager! She brings over 30 years of HR experience with 23+ years in the Commonwealth. Her most recent position was with Old Dominion University (ODU), where she served as Assistant Vice President for HR and Strategic Initiatives. Debbie also held HR leadership positions at William & Mary and the Virginia Department of Forestry overseeing all aspects of HR. She is coming back home to DHRM where previously served as an HR Consultant. Debbie holds a BS in Liberal Studies, a MS in Human Resources from Marymount University and the SPHR certification. |
Congratulations Levi McDaniel who recently joined the Office of Workforce Engagement (OWE) as the Commonwealth of Virginia Campaign (CVC)& the Virginia State Employee Assistance Fund (VSEAF), Program Assistant! Levi brings a wealth of experience including, team management and social media content creator, which he gained through volunteer work with the non-profit, Middle Tennessee Transgender Alliance. He holds a BA in Communications from the University of Evansville and a Google Data Analytics certification.
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