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Please share the following information with your Office of Human Resources (HR) at your agency. Specifically, please share this information with Human Capital Officers, Human Resources Officers, and servicing HR office team members.
This is a follow up to our December 10, 2021, and January 7, 2022, User Group memos “Annual Leave Restoration Procedures for Leave Year 2021” and “Update: Annual Leave Restoration Procedures for Leave Year 2021”, respectively. As stated in our previous memos, in place of individual approvals being sent to the Payroll Operations Division (POD), and to ease manual processing, we have established an automated method to restore leave for leave year 2021. In lieu of the POD providing listings to the agencies, the agencies will need to execute a Datamart query to identify 2021 forfeited leave data, as detailed in the attachment “Guidance on Executing a Datamart Query/Instructions on Returning Restored Annual Leave Data”. This attachment detail states that submissions should not be any lower than Sub-Bureau.
As a reminder, if any employees on the query are serviced by a Servicing Personnel Office (SPO) outside your Bureau, it is the agency point of contact’s responsibility to coordinate with the SPO for any restored leave. Our expectation is, when the approved restored leave data is returned to us for processing, the agencies have done the appropriate certification approvals, in accordance with all applicable restoration guidance and regulations. Agencies will need to provide a statement that authorizes us to restore the leave, and the approved data to process, no later than April 4. 2022. Spreadsheets not returned by April 4, 2022, or in an improper format where correction is requested of the agency, may take up to two (2) to three (3) additional Pay Periods to process, and will be processed after all other files received on time are processed.
As a result of this automated process, it is imperative that agencies do not submit the A-34 form, Request for Restoration of Forfeited Annual Leave fillable form or a spreadsheet with multiple requests for manual processing to the Payroll Operations Branch. As a reminder, if annual leave needs to be restored for individuals as a result of separations, transfers, or retirements, prior to restored annual leave files being processed, it is essential that these requests are emailed with the appropriate A-34 form to Rebecca Romero and Scott Jackson, at the emails provided below. Note: To avoid duplicate requests for restored leave being received, please do not include those individuals on the query spreadsheet(s) returned to the POD for processing.
Employees should not contact the Customer Support Center or the POD, they should only contact their SPO. FPPS User Group Representatives should feel free to contact the below individuals with any specific questions:
- Christine Zertuche-Rocha, Chief, Payroll Operations Division, at 303-969-7739 or christine_l_zertuche@ibc.doi.gov
- Lisa Puente, Deputy, Payroll Operations Division, at 303-969-7739 or lisa_puente@ibc.doi.gov
- Rebecca Romero, Chief, Payroll Operations Branch, at 303-969-7450 or rebecca_n_romero@ibc.doi.gov
- Scott Jackson, Chief, Systems Analysis and Client Support Branch, at 303-969-7372 or scott_l_jackson@ibc.doi.gov
Attachment
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