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Please share the following information with your Office of Human Resources (HR) at your agency. Specifically, please share this information with Human Capital Officers, Human Resources Officers, and servicing HR office team members.
We are providing additional information as a follow up to our December 10, 2021, User Group memo “Annual Leave Restoration Procedures for Leave Year 2021”. In place of individual approvals being sent to the Payroll Operations Division (POD), and to ease manual processing, we have established an automated method to restore leave for leave year 2021. In lieu of the POD providing listings to the agencies, the agencies will need to execute a Datamart query to identify 2021 forfeited leave data. We will be providing detailed guidance, no later than January 24, 2022, for executing a Datamart query, and instructions/spreadsheet on how the restored leave information should be returned to us for processing.
There are important processes and timelines agencies will need to follow. To prepare for the restored leave process, and the aforementioned guidance and instructions, please review the following questions and answers related to those processes and timelines:
| Questions: |
Answers: |
| When must corrected T&As be completed that involve adjustments to annual leave for leave year 2021? |
No later than Pay Period (PP) 2022-03 |
| When must agencies pull the Datamart query to identify the 2021 forfeited leave data? |
The data will be available following the processing of PP 2022-03, on the Friday after calculate, February 4, 2022. (Guidance on executing the query will be provided no later than January 24, 2022)
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| In what format will the data need to be returned? |
Excel Spreadsheet (Instructions/spreadsheet will be provided no later than January 24, 2022) |
| When does the restored leave spreadsheet(s) and approval need to be provided to the POD? |
No later than April 4, 2022.
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| When will the restored leave spreadsheet(s) be processed? |
Within two PPs of confirmed receipt |
FPPS User Group Representatives should feel free to contact the below individuals with any specific questions: If there is need for leave to be restored for individuals as a result of separations, transfers or retirements, prior to restored leave files being processed, it is essential that these requests are emailed with the appropriate A-34, Request for Restoration of Forfeited Annual Leave, fillable form to Rebecca Romero and Scott Jackson, at the emails provided below. To avoid duplicate requests for restored leave being received, do not include those individuals on the spreadsheets returned to the POD.
- Christine Zertuche-Rocha, Chief, Payroll Operations Division, at 303-969-7739 or christine_l_zertuche@ibc.doi.gov
- Lisa Puente, Deputy, Payroll Operations Division, at 303-969-7739 or lisa_puente@ibc.doi.gov
- Rebecca Romero, Chief, Payroll Operations Branch, at 303-969-7450 or rebecca_n_romero@ibc.doi.gov
- Scott Jackson, Chief, Systems Analysis and Client Support Branch, at 303-969-7372 or scott_l_jackson@ibc.doi.gov
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