Fiscal Year (FY) Appropriations and IPAC Charges:

FY 2022 is almost upon us and the following information is required for processing your Agency and/or, Bureau payroll costs. The FY 2022 appropriations are effective pay period (PP) 2021-21, September 26 – October 09, 2021.

• For Agencies and/or Bureaus that are in database 1, 4 or 5, the Payroll Operations Division (POD) will process IPAC payroll charges based on the Electronic Funds Transfer (EFT) pay date, which is the second Tuesday following the end of the PP. For example, PP 2021-21 IPAC payroll charges will be processed on October 19, 2021, with the new appropriation.
• For Agencies and/or Bureaus that are in database 2 or 3, the POD will process IPAC payroll charges based on the EFT pay date, which is the first Friday following the end of the PP. For example, PP 2021-21 IPAC payroll charges will be processed on October 15, 2021, with the new appropriation.
• For Database 6, the POD will process IPAC payroll charges based on the first business day of the month. For example, PP2021-11 IPAC payroll charges will be processed on November 1, 2021 with the new appropriation.

For the past year, accounting offices have been advised by Treasury that the new Business Event Type Codes (BETCs) for gross disbursements of appropriations derived from the General Fund of the U.S. (DISGF) and gross disbursements of appropriations and other sources other than the General Fund (DISNGF) should be in use by October 1, 2021. As a reminder, here are the BETCs that will be used, based on your agency’s type of appropriation:  

• For Agencies and/or Bureaus that have an annual year or multi-year appropriation, the POD will process the (BETC) as DISGF unless other information is provided.
• For Agencies and/or Bureaus that have a revolving fund or no year appropriation, the POD will process the BETC as DISNGF unless other information is provided.

TPA:

Since the POD utilizes the Treasury IPAC system to charge agencies their payroll charges, we require agencies to complete a TPA. The TPA outlines the two parties involved (Paying and Billing Agency) and a description for both parties. 

• Please complete and return the attached TPA no later than September 10, 2021. Complete the “Paying Agency” information under the sections “Parties to the Agreement”, “Accounting Data” and “Approvals”.  Please fax the agreement to (303) 969-5462, Attn:  Michelle Blackmon, or email to Michelle_D_Blackmon@ibc.doi.gov. If you have any questions regarding the TDA, contact Michelle at (303) 969-5649.

Leave Accruals:

If you are a client who uses Datamart to access the Sick and Annual Leave Reports for FY accrual information, these queries must be performed after the end of processing for PP 2021-19 but before the end of processing for PP 2021-20 (i.e., between September 22, 2021 and September 28, 2021).  For additional information about these reports and procedures, please see the attached Sick and Annual Leave Reports instructions.

If you have any questions or wish to make changes to your appropriation symbol, contact Sanjanetta Grant at (303) 969-7458 or by email to Sanjanetta_F_Grant@ibc.doi.gov.

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