 Important Dates
November 14, 2025 - Due date for the items below:
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Comparability Assurance Document (CAD) due to the agency. Non-exempt school systems also need to submit the Comparability Computation Form (CCF). Reference TEA's original GovDelivery sent 09/30/2025 here.
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2025-2026 Title V, Part B, Rural and Low-Income School (RLIS) Program Grant Application must be submitted to the agency via eGrants.
December 1, 2025 - Deadline for school systems to submit their Title IV, Part A Special Data Collections via Smartsheets. School systems that redirected 100% of their Title IV, Part A funds are no longer required to complete the form. Reference TEA's original GovDelivery sent 09/30/2025 for more information here.
December 5, 2025 at 5:00 p.m. (CST)- SC9000 due in eGrants for school systems with residential facilities for neglected and delinquent children within their boundaries. This is used by USDE for Title I, Part D allocations. Reference TEA's original To the Administrator (TAA) address here.
December 10, 2025 - Deadline for preliminary selected school systems to submit their 2025-2026 Phone Free Schools Grant application in eGrants via the TEAL platform. To view the list of preliminary selected school systems, click here.
December 19, 2025 at 5:00 p.m. (CST)- Final date for school systems selected for TEA's 2025-2026 Program Monitoring Validations process to submit their documentation via Smartsheets.
Be on the Lookout....Federal Grant Threshold Changes - Clarification Coming from the Agency
Recently, Cory Green, Associate Commissioner and Chief Grants Officer at TEA, announced the agency will be releasing correspondence to clarify the federal grant thresholds changes referenced in a TAA sent 09/25/2025 here.
Monitor Your School System's Draw Down Activity - Quote from Matt Lashlee, TEA Agent
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"Not drawing down funds indicates a lack of intent of using the funds. If you are not drawing down funds you are putting your school system at risk for not demonstrating you need those funds," Matt Lashlee, Executive Director of TEA's Special Monitoring Division (Fall 2025 ACET Conference, October 24, 2025).
As of November 1, 2025, school systems in ESC-20 have a cumulative total of 97% remaining federal funds for grants awarded in 2025-2026.
You can monitor the draw down activities of your LEA via TEA's Entitlements Dashboard. Access the dashboard here.
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Under the Every Student Succeeds Act (ESSA), each LEA receiving Title II, Part A funds must report to TEA how those funds were used. Previously, the U.S. Department of Education captured this data by administering a national survey completed by state agencies. USDE will not be administering the survey to capture the use of funds for the 2024-2025 grant year. TEA is conducting its own Special Data Collection for that year.
By now, all school systems required to submit the Title II, Part A Special Data Collection Survey should have received an auto-generated email from Smartsheets.
School systems have until January 9, 2026 to submit their survey.
All school systems that applied for Title II, Part A funds for 24-25 and did not transfer 100% of those funds via REAP or Funding Transferability must respond
ESC-20 will host a hybrid training on this submission process:
When: Thursday, December 4, 2025
Time: 9:00 a.m. - 11:00 a.m. (CST)
Registration Links: Session ID 116045 (In-Person)
Session ID 116047 (Virtual)
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HB 2 repealed the statutory requirement mandating that school systems spend 55% of Comp Ed allotment funds only on direct instructional services for students identified as at-risk and/or economically disadvantaged, effective with the 2025–2026 fiscal year
- School systems are no longer bound by a fixed spending threshold and may implement strategies tailored to their unique student populations
- Program Intent Codes (PIC) 24, 26, 28, 29, and 30 will remain available for use in the Financial Accountability System Resource Guide (FASRG) during fiscal years 2024–2025 and 2025–2026.
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Beginning in fiscal year 2026–2027: PIC 26, 28, 29, and 30 will be removed from the FASRG.
- School systems are strongly encouraged to continue using PIC 24 internally for budgeting and tracking.
Reference TEA's original To the Administrator Address sent 10/16/2025 here.
Clarification on the Title IV, Part A Special Data Collections Expenditures Reporting
The agency has received several inquiries from school systems about differences between their 2024-2025 expenditures and the pre-populated total allocation and transferred amounts in the Title IV, Part A Expenditures WorkApp in Smartsheets. These differences are mainly because reallocation and carryover are not included in the WorkApp.
About the Pre-Populated Amounts
- The pre-populated 2024-2025 total in the WorkApp was derived from the approved application and includes the final amount indicated on:
- PS3107, Part B - Line 4
- BS6001, Part 1 - Line 3
- When reallocation and carryover amounts are removed, the WorkApp total will align with the 2024-2025 Title IV, Part A final amount.
Reporting Indirect Costs (IC)
- School systems have two options for entering Indirect Costs (IC) in the 2024-2025 Title IV, Part A Expenditures WorkApp:
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Option 1: Include IC within related program areas
- Add IC under the content area most closely related to the expense.
- This ensures the pre-populated Title IV, Part A Entitlement Amount matches the Expenditures total.
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Option 2: Add an explanation in the "School System Comments" field
- If IC creates a difference between the entitlement and expenditures totals, note the reason in the comments section.
- This helps TEA and auditors confirm that all funds were fully spent, even if IC isn't included in the expenditure line items.
School systems may make corrections to their Title IV, Part A WorkApp until December 1, 2025.
2025-2026 Income Eligibility Verification Forms Extension
Due to the ongoing changes in the Medicaid participant list and their impact on Direct Certification, TEA has provided a deadline extension for school systems to collect income eligibility verification forms. This flexibility may potentially impact reporting Title I, Part A low-income numbers.
- School systems have until January 15, 2026 to collect the income eligibility forms and identify students under the "Economically Disadvantaged" indicator in PEIMS.
- This allows families adequate time to complete and submit the necessary documentation.
- A student must be enrolled and determined to be eligible on or before the snapshot date of October 31, 2025.
- The extension applies only to collection of forms/documentation for the EcoDis data element, not other PEIMS fall data elements.
- Students had to be enrolled on the snapshot date to count the child under this indicator.
For more information, reference TEA's original TAA sent 10/16/2025 here.
Indirect Cost Rate Proposal (ICRP) and Additional Costs Workbook (ACW) Training Opportunity for School Districts Only
Districts that are requesting indirect costs rates for school year 2026-2027 must submit an ICRP ACW by January 16, 2026. For training opportunities on this process, reference TEA's GovDelivery sent 10/24/2025 here.
This training only applies to school districts. TEA will notify charter schools of the process to request an indirect costs rate for 2026-2027 in early 2026.
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