- Important Dates and Deadlines
- Memos and Waivers
- Maintaining CNPweb and Management Plans
- Non-Congregate Feeding and Maps for Rural Areas
- Non-Congregate Feeding Resources
- Site Monitoring Requirements
- SFSP Site Types: Resources
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SFSP Marketing Materials - Repeat Article
- Culinary Kitchen Chat
- Contact Us
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May 10, 2023: ODE CNP's Culinary Kitchen Chat - see article below for registration link
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August 29, 2023: June 2023 Claim Due
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September 29, 2023: July 2023 Claim Due
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October 30, 2023: August Claim Due
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Check out the SFSP Memo Page for a list of all memos and announcements.
ODE CNP's SFSP Renewal Applications were due on April 21, 2023. Throughout the next few weeks, your assigned Child Nutrition Specialist and the ODE CNP Community Team will continue to work with you to get your application approved.
Take this time to review your application and make sure that the application is complete. All Sponsors are required to complete the following:
Additionally, some Sponsors may be required to complete the following:
Information on these requirements is available on the Fiscal Year 2023 Summer Food Program Participant Renewal Memos (Community Based, School Food Authority, and Returning SFSP Sponsor after a year or more of non-operation). Each memo includes an enclosure at the bottom of the memo with specific renewal instructions.
Specialists will review completed applications and reach out to Sponsors with requests for additional information or changes to the application along with a due date. Each Specialist is assigned to multiple Sponsors, so it may take some time before your Specialist is ready to work with you on your application. If you need to make updates to your application while you are waiting for the Specialist to review it, please reach out to your Specialist and ask for the specific applications to be sent back into Needs Correction status.
Once your application is approved, Sponsors must continue to update their application when circumstances change. This can include staffing changes, such as site supervisor changes, or meal time or meal service changes, site closures, new field trip dates, site CAP changes, and any other relevant program changes. Management Plan updates can be completed by sending an e-mail request to your Specialist who will be able to send an update request via SmartSheet.
Open sites will be posted on the Summer Meals Map and ODE CNP recommends that all site updates are completed at least one week prior in order for the map to be updated before the affected date.
There has been an update to how Sponsors may determine an area to be eligible for rural non-congregate meals.
On Thursday, April 20, 2023, USDA released memo SFSP 07-2023 Questions and Answers #2: Summer 2023 Non-Congregate Meal Service in Rural Areas and the Map Tool from Share Our Strength. In this guidance, USDA affirmed that States may use Rural-Urban Commuting Area (RUCA) Codes 4- 10, Rural-Urban Continuum Codes (RUCC) Codes 4- 9, and Urban Influence Codes (UIC) 3- 12 to define rural pockets. These codes were developed by USDA Economic Research Service (ERS). To assist in making this data easier to digest, Share Our Strength developed a No Kid Hungry Non-Congregate Summer Meals Rural Eligibility Map. Using this map, if the site is an area that is a shade of green, it is rural eligible. If the site in an orange area, it is not rural eligible.
At this time, if a site is not considered rural by the SFSP Rural Designation mapper, please use the No Kid Hungry Rural Eligibility Map to see if the site may qualify. This differs from the information that was given the Non-Congregate Summer Meals in Rural Areas webinar training hosted by ODE CNP. ODE CNP apologizes for any confusion this may cause.
More guidance is coming as we seek clarification. If you have any questions please contact your assigned Child Nutrition Specialist.
On April 6, 2023 ODE CNP hosted the Non-Congregate Meals in Rural Areas webinar. Viewing the Non-Congregate Meals in Rural Areas webinar is required for Sponsors that intend to serve non-congregate Summer Food Service Program (SFSP) and Seamless Summer Option (SSO) meals in summer 2023.
This webinar is now available on the SFSP Training Center webpage and the direct link to the training is available here (Note: the No Kid Hungry Non-Congregate Summer Meals Rural Eligibility Map must be used in place of the Rural Development Eligibility Tool in the webinar - see 'Non-Congregate Feeding and Maps for Rural Areas' article above). Additionally, Summer 2023 Non-Congregate Questions and Answers are available under “Handbooks, Manuals, and Regulation” on the SFSP website.
USDA has also released an additional Q&A on April 20, 2023 regarding non-congregate meal service in rural areas with memo SFSP 07-2023. This Q&A along with SFSP 01-2023: Implementation Guidance: Summer 2023 Non-Congregate Meal Service in Rural Areas - Revised released on February 28, 2023 make up the main federal guidance available on non-congregate feeding at this time. Additional guidance may become available later on in the year and guidance may change in future years.
For more information on non-congregate feeding, please reach out to your assigned Child Nutrition Specialist.
All SFSP Sponsors are required to ensure that sites are operating in accordance with program guidance and requirements through site monitoring. There are four types of Site Visits and Reviews that make up Site Monitoring.
Initial/Pre-Operational Visits: These visits are required for new sites and those that experienced operational problems the previous year. Initial or Pre-Operational Visits must be completed prior to the start of operations at the site and an Initial/Pre-Operational Visit Form must be completed and saved for each site visit.
First 2-Week Site Visit: Like the Pre-Operational Visits, these visits are required for all new sites and sites that had experienced operational problems the previous year. While in previous years, the requirement was to complete this site within the first week of operations, USDA has updated the rule so that Sponsors have up to two weeks to complete this visit. The First 2-Week Site Visit form must be completed and saved for each site visit.
Four Week Site Review: This review must be completed for all sites within four weeks of starting operations. This review is comprehensive and must include a meal observation. The Four-Week Site Review Form must be completed and saved for each site visit. ODE CNP recommends completing the attached Racial and Ethnic Data Form as well during the review for expediency, but it may also be completed at a separate time.
Follow-Up Visits: Any sites with any serious deficiencies or issues identified during any site visit or review must have a follow-up visit in order to ensure that permanent corrective actions were implemented. ODE CNP does not have a dedicated form for this type of visit, but Sponsors are encouraged to use the appropriate site visit or site review form depending on the issue.
Sites which switch from congregate feeding to non-congregate feeding or vice versa will be considered a "new" site for monitoring purposes. This means that a site which starts off as congregate feeding and switches over to non-congregate feeding must complete the First 2-Week Site Visit and the Four Week Site Review again within the time frame required. (See Memo SFSP 07-2023, Q&A #21).
Reminder: Site monitoring cannot be contracted out and must be completed by Sponsor staff.
 Still not sure what type of site you want to operate this summer? Take a look at the SFSP Site Type Comparison Chart. This resource was released earlier this year and includes definitions and comparisons for open, restricted open, camp, and closed enrolled sites.
Note that each site type have variances in how site eligibility is determined.
Additional information regarding site eligibility can be found in the ODE CNP SFSP Basics: Site Eligibility and Documentation training video.
 Summer is almost here and ODE CNP is offering SFSP promotional materials to Sponsors. Use these materials to get the word out about the program, help families locate service sites, encourage participation, and provide kids with activities while they enjoy their nutritious meal.
Materials available include promotional banners, site banners, bookmarks, posters, flyers and lawn signs! There are many opportunities to get the word out.
If you are interested in ordering materials, please visit the 2023 SFSP Materials Order Form. Printable and electronic materials can be found under “Marketing Materials” on the ODE CNP SFSP public webpage.
Learning new recipes and incorporating new ideas is fine and dandy, but how can you ensure that you procure all the ingredients properly? Let’s chat about it!
The 2023 Kitchen Chat series has been created as an opportunity for sponsors to join various program staff in a comfortable setting and ask questions, share successes and brainstorm solutions to challenges that you may be facing day to day.
On May 10, 2023 at 2:00 pm, join Oregon Department of Education (ODE) and the Oregon Dairy and Nutrition Council (ODNC) for our second installment of Kitchen Chat where we will discuss all things procurement with ODE’s Richard Williams. Richard, is Child Nutrition Programs Contracting Specialist and an expert in properly procuring all items needed to make your meal program masterpieces.
To register for this event, please click the link below. We will be collecting questions as part of the registration, so share you inquiries with us.
When: May 10, 2023 02:00 PM Pacific Time (US and Canada)
Register in advance for this meeting: Meeting Registration Link
After registering, you will receive a confirmation email containing information about joining the meeting.
While you wait to share your thoughts and questions with Richard, check out these great resources:
Bring your questions, we look forward to seeing you there!
 Meghan Tschida, Community Team Manager
Deanna (DeDe) Poynor, Team Lead
Cathy Brock, Child Nutrition Specialist, Summer Food Service Program Outreach Coordinator
Natalie Bratton, Child Nutrition Specialist
Sarah English, Child Nutrition Specialist
Eliza Kondo, Child Nutrition Specialist
Darcy Miller, Child Nutrition Specialist
Kaitlin Skreen, Child Nutrition Specialist
Shannon Smith, Child Nutrition Specialist
Shirley Wu, Child Nutrition Specialist
Teresa Murray, Fiscal & Audit Analyst
Emma Ahern, Program Analyst 1
Ashlie Berry, Administrative Specialist 1
Community Nutrition Emailbox
Visit us on the web ODE SFSP
Subscribe to this newsletter: SFSP Newsletter Subscription
Civil Rights
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a USDA Program Discrimination Complaint Form which can be obtained online at: Filing a Program Complaint as a USDA Customer webpage, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 Complaint form or letter must be submitted to USDA by:
- mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
- fax:
(833) 256-1665 or (202) 690-7442; or
- email:
program.intake@usda.gov
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