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It's time for sponsors of the Summer Food Service Program (SFSP) to complete renewal requirements for continued participation. All requirements must be completed by 4/21/2023.
The requirements are broken up into four steps--training, online forms, offline forms, and preapproval review.
- Training
Training, and accompanying instructions, are available on the ODE CNP SFSP Training webpage.
The SFSP Food Program Coordinator, as listed in CNPweb for FY2023, must complete all of the mandatory trainings before the sponsor renewal can be approved.
The Food Program Coordinator must complete the following by 3/31/2023:
The Food Program Coordinator must complete the following trainings by 4/21/2023:
- Summer Food Service Program Updates- Final Rule
- SFSP Basics: Requirements for Staff Training
- Staffing
- SFSP Basics: Evaluating Areas and Selecting Sites
- SFSP Basics: Site Eligibility and Documentation*
- SFSP Basics: Enrolled Sites, Participant Eligibility, and Documentation**
- SFSP Camp Training, if applicable
- SFSP Basics: Meal Service and Meal Pattern
- SFSP Basics: Monitoring
- SFSP Basics: Recordkeeping
- Program Payment
- SFSP Training for Site Supervisors
- SFSP Training for Monitors
- Non-Congregate Summer Meals in Rural Areas***
- Live webinar on April 6, 2023 from 9:00 AM – 10:00 AM. Click here to register for the live webinar. A recording of the webinar will be available on the ODE CNP SFSP Training webpage at later time.
* Indicates only required for sponsors of Open and Closed Enrolled Sites using area eligibility
** Indicates only required for sponsors of sites using participant eligibility information
*** Indicates only required for sponsors applying to serve non-congregate meals in eligible rural areas
Additional training(s) may be required pending guidance from USDA.
To confirm completion of all required SFSP trainings, complete and submit the SFSP Training Certification Form to ode.communitynutrition@ode.oregon.gov. This form is located on the SFSP Training webpage.
2. Online Forms
Online forms can be found in CNPweb and they will be made available 4/3/2023.
The following online forms must be completed:
- Available in CNPweb: Sponsor Info Sheet, Sponsor Budget and ALL Site Info Sheet(s)
- School Food Authority (SFA) sponsors are not required to submit a budget unless requested by ODE CNP
- Available in SmartSheet: Management Plan
- Sponsors with a Management Plan for the CACFP may elect to apply the CACFP Management Plan to the SFSP within this form.
3a. Offline Forms
Offline forms are available on the CNPweb Packet tab. Please email completed forms to the Community Nutrition email address. Include in the subject line: FY2023 SFSP Renewal [Sponsor Name]. Please submit forms as individual documents; do not combine forms into one document.
The following offline forms must be completed:
- Offline Sponsor Budget
- School Food Authority (SFA) sponsors are not required to submit a budget unless requested by ODE CNP
- Free Meal Policy Statement
- Vended Meal Agreement, if applicable
- Rural Non-Congregate Meal Distribution Plan Excel Document, if applicable
3b. CNPweb Forms
Complete the following forms as necessary and submit to the Community Nutrition email address.
- To add new sites, complete and submit the Site Add/Modify form
- To remove site, complete and submit the Inactivate Site form
- To modify CNPweb users:
- To add users, complete and submit the User Authorization Request and Certification Form
- To remove users, submit the User Authorization Termination Form
4. Preapproval Review
As a returning SFSP Sponsor that did not operate in FY2022, or prior, ODE CNP is required to complete a Preapproval Review before approving the renewal application. A Preapproval Review appointment will be setup once the renewal requirements outlined in items 1, 2, 3a, and 3b are met. Preapproval reviews may not be conducted after May 31, 2023. Renewals not completed by June 1, 2023 may not be approved to operate SFSP in FY2023.
If you have questions concerning the renewal requirements, please contact your assigned specialist. Your assigned specialist’s information can be found at the top of the Packet Tab in CNPweb.
Thank you in advance for your prompt action.
Enclosure: SFSP Renewal Instruction for SFA
SFSP Renewal Instruction for Non SFA
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