Mark Your Calendar!
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Summer SEED Survey – Opened August 1st, closes September 15th
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The Consolidated District Performance Report (CDPR) - Opened August 11th, closes September 23rd.
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CIP Budget Narrative Assurances – Due October 1st. These documents are linked within the district’s CIP Budget Narrative dashboard or can be downloaded from the CIP Budget Narrative web page. Districts are unable to draw any federal funds until these assurances are submitted.
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CIP Budget Narratives – Opened August 11th, due November 1stth.
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Welcome Back Webinar for Title I-A, II-A, IV-A and V-B - August 16th 10-11 AM (Note: this is a repeat of the August 9th Office Hours session)
Tydings Waiver Approved by USED!
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FST is excited to share that the U.S. Department of Education approved Oregon’s request for a Tydings waiver extending the timeline to expend school year 2020-2021 funds until September 30, 2023 for the following programs:
- Title I, Part C of the ESEA (Education of Migratory Children)
- Title II, Part A of the ESEA (Supporting Effective Instruction)
- Title III, Part A of the ESEA (English Language Acquisition, Language Enhancement, and Academic Achievement)
- Title IV, Part A of the ESEA (Student Support and Academic Enrichment Grants)
- Title IV, Part B of the ESEA (21st Century Community Learning Centers)
- Title V, Part B, Subpart 2 of the ESEA (Rural and Low-Income School Program)
In addition, the U.S. Department of Education approved Oregon’s request to waive the 15% carryover limitation. This means that Oregon’s districts have the ability to carryover more than 15% of 2021-2022 Title I, Part A funds even if they carried over more than 15% in the previous three years.
Please be aware that the Title I-A grants for the school year 2020-2021 will still need to be spent before September 30, 2022.
The Federal Systems Team stands ready to assist districts as they continue to plan for the use of these funds. Please reach out to our program specialists with any questions.
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Final Allocations are Available!
Final allocations are available for Titles I-A, I-D, II-A, III, IV-A and V-B and can be accessed on the ESEA Allocations web page. Final allocations reflect slight changes to census poverty data on a national level and incorporates data gathered from the consolidated district performance report. These allocations are considered final, though minimal revisions may be issued in the fall. Title I-C allocations will be posted when they become available.
To learn more about formula allocations check out this ESSA Quick Reference brief.
CIP Budget Narrative Key Dates and Resources
The CIP Budget Narrative is where districts describe how ESSA grant funds will be used in service of school and district plans for continuous improvement.
- CIP Budget Narrative opened on August 11th. Districts access the CIP Budget Narrative through the ODE District Secure site.
- Budget narratives are due November 1, 2022.
- Funds will be frozen for any district that has not submitted the CIP Budget Narrative by February 1, 2023.
- Funds will be liquidated for any district that has declined or has not applied for federal grants through the CIP Budget Narrative on June 1, 2023.
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The CIP Budget Narrative User Guide is designed to assist districts in understanding how the CIP Budget Narrative application works and provides guidance on the submission process.
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Checklists are available that districts can use in reviewing their Title I-A, II-A, IV-A and REAP narratives prior to submission. These checklists are aligned with the guides that ODE program specialists use when reviewing budget narratives.
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The Oregon Federal Funds Guide provides an overview of formula grants under ESEA as amended by ESSA and provides information on the purpose, allowable uses and resources related to each program.
Important Updates to Child Nutrition Services and Waivers
The August issue of ODE’s School Nutrition Newsletter includes key updates and memos regarding the nutrition program and waiver extensions due to the passage of the Keep Kids Fed Act. Some key memos are below, and more information can be found here.
ODE Memo: Universal Free Breakfast
ODE Memo: Child Nutrition Program Oregon Waivers Summary and Q/A
ODE Memo: SY 2022-2023 SNP Renewal for State Agency - Sponsor Permanent Agreement
ODE Memo: SY 2022-2023 SMP Renewal for State Agency - Sponsor Permanent Agreement
Help ODE tell the story of summer through student voices!
ODE is piloting an optional Student Voice, Summer SEED Survey designed to capture students’ sense of belonging and experiences during summer programs in 2022.
The Summer SEED Survey:
- Provides opportunity to hear directly from students
- Takes 6-8 minutes to complete
- Includes flexible administration options: Administration Guide
- Informs districts with results returned upon request
The Survey should be administered during the last week of the program and paper copies are available in Spanish and English.
The survey opened August 1, 2022 as is available through September 15, 2022. ODE staff will be available on August 11, 2022 from 11:00 AM to 12:00 PM for questions: Zoom Meeting Link.
Reminders from the Private School Ombudsman
Remember to submit Affirmations of Consultations
By now, districts should have started consulting with private schools regarding equitable services in all eligible Title Programs. Once the district and private school have discussed service programs and signed the 2022-2023 Affirmation of Consultation, it should be emailed to Janette Newton, the Private School Ombudsman, as required under ESEA sections 1117(b)(5) and 8501(c)(5).
Equitable Services for CARES Act ESSER & GEER Funds
The proportionate share for ESSER & GEER equitable services must be obligated by September 30, 2022. However, private schools may still continue to use any equipment and supplies purchased with the proportionate share beyond Sept 30th as long as the equipment and supplies have an allowable use in a CARES Act program. Equipment and supplies purchased by an equitable services CARES Act program are the property of the district, and must be returned to the district upon completion of the CARES Act program.
Questions? Comments? Concerns? Please email the Private School Ombudsman Janette Newton at janette.newton@ode.oregon.gov or call/text 503-551-9405.
TransAct Parent Notices
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Did you know all educators in Oregon can utilize TransACT ParentNotices at no charge? TransAct ParentNotices provides access to parent engagement guidance, as well as expertly written forms or notices that are required by many ESEA programs. These notices are also available in a wide variety of languages, translated by certified translators.
If you would like an account with TransACT ParentNotices, either contact the TransACT District Administrator in your district or email support@transact.com to request assistance.
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Districts launch unique family-focused kindergarten transition program
“I absolutely love this program. It is going to do amazing things for our incoming kindergartners. Our coordinator and teachers are so excited about it.” Fred Bartels, Director of Elementary School Improvement at Klamath Falls City Schools
ESSER III Jump Start Kindergarten funding
This is an exciting moment for Oregon educators who have seen the need for a kindergarten transition program for years. The ODE’s Federal Systems Team recently awarded a 3-year grant to 23 school districts to design and implement Jump Start Kindergarten, an evidence-based summer transition program for families in Title I schools.
The timing of this funding is critical. Since the start of COVID, families across the state have experienced significant disruptions to their child’s early learning education. Preschools, Head Start and child care centers provide an important bridge to school. Without those experiences, the start to school can feel isolating and disorienting to families.
Cultivating a sense of belonging
Now, many districts have funding to support a strong start to school by developing a family-centered summer program for historically underserved students. Jump Start Kindergarten programs include student and parent/caregiver programming at the student’s school during a two week period or more. Students receive a minimum of 30 hours of in-person activities with peers and staff. Parents/caregivers are offered at least 10 hours of school-based family engagement activities. On the first day of school, kindergarten students and their families are already part of their new school community.
Interested in learning more about kindergarten transition?
The Jump Start Kindergarten webpage will be posted on the Kindergarten transition page soon and will be available for all districts to access. Here is a map of participating school districts. For more information, contact Nancy Hauth, nancy.hauth@ode.oregon.gov.
Clean School Bus Program
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The Clean School Bus Program established under the Bipartisan Infrastructure Law is designed to replace existing diesel school buses with cleaner and healthier electric and low-emission school buses. Eligible districts may apply to participate by Aug. 19. To ensure that this funding reaches the highest need communities, EPA will prioritize low-income, rural, and Tribal school districts in the selection process. School districts can apply for 25 buses in one application. |
Meet ODE's Federal Systems Team! |
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Jen Engberg is one of four program specialists on the Formula Grants Team that supports districts across Titles I-A, II-A, IV-A and V-B.
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Raquel Gwynn is an Education Specialist who supports high quality expanded learning programming and coordinates the Lowey 21st Century Community Learning Centers (21st CCLC) Title IV-B grant which is the only federal funding source dedicated exclusively to supporting local afterschool, before-school and summer learning programs.
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Nancy Hauth is the new Jump Start Kindergarten Education Specialist.
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Sophie Hilton is a program analyst who coordinates the Student Success Act (SSA) Summer Program grant.
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Chris James is the program specialist who collaborates with district and schools in support of school-aged youth experiencing houselessness (McKinney-Vento and American Rescue Plan – Homeless Children and Youth programs).
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Bethany Kincaid is the Office Specialist for our Competitive Grants including the McKinney-Vento Act: Homeless Education Program, American Rescue Plan – Homeless Children & Youth I & II (ARP-HCY), and 21st Century Community Learning Centers (CCLC).
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Meera Kreitzer – is a strategic advisor with the team providing input and guidance on delivering high-quality technical assistance and support.
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Maddie Lawrence is an Office Specialist supporting the Formula Grants Team, Private School Programs, and the Expanded Learning Programs.
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Marlie Magill is the Foster Care Liaison, supporting the educational rights and opportunities of students in Foster Care.
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Sarah Martin is one of four program specialists on the Formula Grants Team that supports districts across Titles I-A, II-A, IV-A and V-B.
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Janette Newton, Private School Ombudsman, supports the relationship between districts and private schools who access ESSA equitable services under Title programs I-A, I-C, II-A, III, IV-A, IV-B and IV-F.
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Lisa Plumb is one of four program specialists on the Formula Grants Team that supports districts in across Titles I-A, II-A, IV-A and V-B.
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Liz Rain is a program data analyst supporting in data collection, analysis, and visualization, with a focus on civil rights and houseless youth.
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Liz Ross is the Director of the Federal Systems Team and responsible for oversight and management of all the programs.
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Jennifer Sappington is an Administrative Specialist responsible for Director and team support of Operations and the Teacher Loan Forgiveness Program.
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Amy Tidwell is one of four program specialists on the Formula Grants Team that supports districts across Titles I-A, II-A, IV-A and V-B.
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Kyle Walker is a program analyst that supports FST and district partners with the CIP-Budget Narrative application and the Consolidated District Performance Report (CDPR) data collections.
Office Hours for SY 2022-23
FST's "Framework of Support"
Our goal is to provide differentiated support and strengthen the partnership between districts and ODE federal program staff. Check out the resources and support below and please don’t hesitate to reach out and let us know how we can support you!
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