July Message - Aligning for Student Success

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Oregon Department of Education - Oregon achieves - together

Aligning for Student Success

As we listened to questions from across the state, we compiled a Frequently Asked Questions document to help support shared and continued understanding as we learn into the Integrated Guidance. We are happy to release the first iteration of this FAQ today! This FAQ document is linked on our EII Webpage, and we will continue to iterate as new questions arise.

Important Dates & Deadlines: 

Student Investment Account

  • June 30, 2022: 100% of SIA funds must be claimed, regardless of the universal summer extension.

High School Success

  •  August 15, 2022: Year 1 (21-22) expenditure reports and claims are due via HSS SmartSheet Dashboard.

Program Specific Updates

Early Indicator and Intervention Systems (EIIS)

EIIS grant recipients can now complete the EIIS Reporting Form for EIIS allowable expenses from the 2021-2022 school year. Claims can be applied to expenses made between July 1, 2021 and June 30, 2022. All EGMS claims and reporting forms must be submitted by August 15, 2022. 

EIIS allocations for the 2022-2023 school year are available on the “Early Indicator & Intervention System - Grant in Aid” page. 

ESSA Partnerships (CSI/TSI) 

Districts with CSI and TSI schools have been asked to provide progress updates for identified schools. The information shared is an important part of ODE’s ESSA plan and provides essential information to help with accountability determinations. Review the message linked above and submit required information by August 31, 2022.

This is a reminder that both the 2019-20 Supplement and 2020-21 ESSA Partnership funds expire September 30, 2022. Please reconcile these funds before turning to spend down the 2021-22 Partnership funds which expire September 30, 2023. 

In January, districts receiving ESSA Partnership Grants for CSI / TSI were asked to submit progress updates via the Winter Survey. At this time, not all districts have submitted their Winter Update Survey. A hold has been put on all ESSA Partnership EGMS claims for districts who have not reported on their Winter Update. Claims submitted will be rejected until the Winter Update Survey has been completed.

High School Success (HSS) 

August 15th all expenditure reports and claims are due. We are no longer using SMapply, instead the expenditure reporting process will be completed in your HSS SmartSheet Dashboard. There are two sections due for annual reporting this August. The first section is the expenditure report with a budget narrative. The second section consists of narrative responses describing the school or district’s progress towards previously identified goals and outcomes. Make sure to include a description for any activity with which you used HSS funds. This handout may be helpful in completing your annual reporting. 

Program staff will be available for questions during office hours (Join Office Hours);  

  • July 19 - 9:00-10:00 AM
  • July 27 - 2:00-3:00 PM
  • August 2 - 9:00-10:00 AM
  • August 4 - 9:00-10:00 AM 
  • August 9 - 2:00-3:00PM
  • August 11 -  2:00-3:00 PM

Please note: EGMS will be unavailable Monday, July 25th and Tuesday, July 26th due to software updates.

Reminder: The optional 5-7 minute survey to support ODE’s project to partner with the UO in evaluating the impact of High School Success remains open until July 15. Thank you to all of those who have already taken the time to complete this survey! For more information, please see last month’s newsletter.  

Student Investment Account (SIA)

SIA Funds: As of April 1, grantees are able to claim 100% of their 2021-22 SIA funds. As a reminder, the SIA is a disbursement grant thus allowing grantees to claim funds before spending occurs. All grantees have a universal summer extension, unless they’ve previously notified ODE that they are opting out, which allows funds to be spent through September 30, 2022. 

  • All grant recipients must claim 100% of SIA funds by June 30, 2022 regardless of the universal summer extension.  


How much of our SIA funds are able to be used for administrative costs?

An SIA grant recipient may use funds for administrative costs, including indirect costs, directly related to allowed expenditures as provided in the grant agreement. Administrative costs are limited to 5% of the total expenditures, not the total allocation, or $500,000 annually, whichever is less. Any administrative costs incurred by a participating charter school must be accounted for within the sponsoring school district’s overall limit of five percent or $500,000, whichever is less.

When will final HSS allocations be sent out? 

We’ve sent out estimates for the 2022-23 school year, but we anticipate final allocations should be coming out in the next few weeks.