Districts may now submit 2020-2021 school year professional development documentation to receive up to two bonus points on the annual district determination (issued November 2021).
Note: Not all PD qualifies for the bonus: please read the qualifications carefully when you open the link.
Districts who were assigned Level 2 or Level 3 supports (DMR 2 or DMR 3) during the 2020-2021 School year will automatically earn bonus points for timely completion of monitoring requirements and do not need to complete the survey.
The survey close date is October 15, 2021.
Please submit your information by clicking on the icon above. If you have questions, please email Felica Denton or Cheryl Revolinski for assistance.
If your district employs educational interpreters, please verify that they are on the OSDE Educational Interpreter Registry. All interpreters in an educational setting are required to be on the registry and are required to obtain yearly CEUs.
School Based Medicaid Services/Admin Claiming Participation Agreement is now available through the Grants Management System. All districts choosing to use this agreement may begin completing their online application.
Follow these steps for application completion:
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Go to "GMS Access/ Select" and scroll to available applications under IDEA.
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Click "Create" on the line for "School Based Health Part". Once you have created the application it will appear under the applications.
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Please agree to all assurances, upload the entire contract, and submit.
Note: The following items must be completed in the contract:
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Page 12: District Information should be filled out
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Signature Page: Signature, Printed Name, Title, and Date of Board Approval.
For questions please contact us: OKFFS!
The final phase of EDPlan’s new look will be released Friday night, August 6. This release will include the updated dashboard and menus, and the Eligibility and IEP Process. Updated user guides will be posted to the Documents section on the Main Menu. Please see the EDPlan training webinar schedule in Help Links on the Main Menu for available training sessions. Sessions include EDPlan Navigation, Administrators Start Up training, and training on the IEP and 504 processes in the new system.
Security Agreement Update
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Users who do not accept the security agreement will not be allowed to access the application.
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The user can accept the terms to move on or stay stuck on the screen.
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After the user accepts the security agreement, they will no longer receive the pop-up message after they log into Kite.
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The two radio buttons were replace with a single checkbox.
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The text field for the name was removed. The system will capture this information from the login.
Educator Identifier Case Sensitivity
Fall District Training for Assessment Coordinators, District Test Coordinators, and Data Mangers
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Opens on Friday, August 6, 2021, click here for more information.
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Questions and Answers are on Thursday, August 26, 2021, and Thursday, September 30, 2021 from 2:00-2:30 PM CST.
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Training is now ADA compliant.
Every six years, states must reset student outcome targets for federal monitoring on a wide range of indicators in the state Annual Performance Report (these targets are the same ones that districts should meet as described in the annual District Data Profile). Targets must be set with the input and guidance of stakeholders who represent all aspects of special education in a state: parents and students, districts, state agencies, support organizations and advocates.
So… here’s your chance to influence special education in Oklahoma for years to come! We need you to participate and help us set performance targets for Oklahoma. We have divided the meetings into four topics to facilitate engagement: please attend one or more based on your interests. The first is August 5th on high school outcomes. Your input and participation are tremendously important to us. We look forward to talking with you soon!
For more information about the Annual Performance Report, the meetings and the registration links, please visit our APR Target Setting website.
Finance Workshop - Hands on Budget
Information and Registration can be found in Trainings/Webinars below!
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The FY21 Closeout is now ready for districts to perform online in the Grants Management System. All FY21 claims must be submitted and in an “Approved Status” prior to performing the closeout.
- September 1st is the deadline to close out Special Ed programs for fiscal year 21.
For assistance please contact your finance specialist.
The American Rescue Plan (ARP) was signed into law on March 11, 2021, offering the first
COVID-19 related targeted IDEA resources to address the challenges faced in ensuring services for children with disabilities.
View the document by clicking here.
Project 615 application has been released and is available for districts to complete their FY22 budget. You can access the application through your Single Sign On, follow these steps.
- Click on the Grants Management/Expenditure Reporting.
- Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022.
- Proceed to create your Project 615 budget.
Applications must be completed and submitted by December 1, 2021. Districts not submitting a budget by December 1 will forfeit their allocation.
If assistance is needed please contact your finance specialist.
FY22 Project 616 application has been released and is available to all districts requesting assistance for personnel needing certification. You can access the application through your Single Sign On, follow these steps.
- Click on the Grants Management/Expenditure Reporting.
- Once on the GMS Access Select page, you will need to change the Select Fiscal Year to 2022.
- Proceed to create your Project 616 application.
No allocation is given to districts. To participate in this program, districts will need to ensure that their board policies allow for subject area certification reimbursements. For assistance please contact your finance specialist.
For assistance please contact your finance specialist.
OSDE sponsored events, professional development, and conferences are beneficial to special education teachers and staff. Additionally, Project 613 does not have a deadline to submit an application. Districts can submit an application at any time.
Please Note: All upcoming activities and events are subject to being rescheduled, canceled, or move to an online format. Information about any changes will be posted to the listserv.
To view our updated Project 613 information, please click here.
EDPlan Administrator Training – Training is for EDPlan Administrators and will cover the new EDPlan as well as Calendars, Reporting Periods, Adding and Removing staff, Caseloads and Impersonation rights.
Introduction to EDPlan – Training is for anyone new to EDPlan and is a pre-requisite to other trainings by EDPlan. This is also suggested for experienced EDPlan users to see and understand how to navigate the New EDPlan
IEP Process – This training is for EDPlan users responsible for creating IEP paperwork in EDPlan. This will cover organizing the student caseload, IEP at a Glance, Creating Contact Logs, Batch Printing, etc.
Eligibility Process – Training is for users responsible for Eligibility Determination. Training will cover the navigation and paperwork requirements to finalize an Eligibility Determination in EDPlan. We will complete a RED, Parent Consent, documenting assessments, completing the MEEGS and running reports to organize due dates.
504 Process – Training is for users responsible for 504 Eligibility and the 504 Student Plans. Training will cover the 504 Eligibility Process and creating a 504 Student Plan as well as running reports, batch printing, etc.
The webinar schedule and registration link are located in EdPlan on the Main page at the bottom under Documents. Click on the Help Links tab and click on EdPlan August Webinar Schedule.
Once the document is opened, you can choose which date and time works best. To register for a particular webinar, click on the Registration Link next to the one you want to attend.
 When: Wednesday, August 4, 2021 from 9:00 AM until 11:00 AM.
Please join us for a free IEP Training for Oklahoma Special Education Teachers on Wednesday, August 4th from 9:00am-11:00am! We are using Zoom so that more teachers can participate.
Register in advance here!
This session will be recorded and posted to our website at a later date.
When: August 5, 2021 at 09:00 AM
This free webinar will explain the Secondary Transition Requirements in the Individuals with Disabilities Education Act (IDEA) and OK State Policy.
Register in advance for this Zoom meeting, here.
Registration Deadline: August 6, 2021
We are pleased to announce an opportunity for intervener training in Oklahoma. The Oklahoma Department of Education – Special Education Services and the Oklahoma Deaf Blind Technical Assistance Project are collaborating to support and train paraprofessionals to become Interveners and professional teachers to learn about intervener services. There is an opportunity to earn a stipend.
For more information and registration, please click here. OHOA learning modules for Paraprofessionals - registration, click here. OHOA learning modules for Certified Special Educators - registration, click here.
Leadership Retreat
When: August 17, 2021 - 3:00-4:30PM CST
Discussing topics such as organizational leadership, strategic analysis, and goal setting, this multi-session webinar series will provide special education directors and other district program staff the opportunity to seek out what it means to be a part of an organization. Questions such as “what currently is”, in an organization, and also, “what currently could/should be” for it to achieve its mission will be the center point of discussion. Participants will come away from the sessions with the knowledge and understanding to help fulfill their goal of providing quality education to all students.
For more information about the webinar series, view the flyer here. To register for the fourth session in the series on August 17, 2021, click here. The zoom link you will need for the session is linked here.
Any questions about the webinar can be directed to Abby Johnson.
OSDE Hands on Budget Workshops
Registration - 8:30 a.m. – 9:00 a.m.
Hands on Training - 9:00 a.m. – 11:30 a.m
Lunch - 11:30 a.m. – 1:00 p.m. (on your own)
Budget Approvals - 1:00 p.m. – 3:30 p.m.
Budget Finance Workshop Locations
For more information, please see flyer here!
September 9, 2021 - Jenks Education Service Center
September 10, 2021 - Mid-Del Administration Building
September 16, 2021 - Professional Development Center
September 22, 2021 - High Plains Technology Center
September 23, 2021 - Stillwater High School
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Tuesday, September 14th, 2021 from 8:30 AM - 10:00 AM
As we kick off the new school year, we must continue our efforts to improve student outcomes. Please help us set long-term targets and define other core elements of the SSIP. We look forward to collaborating with you!
Please see invitation, here. Register in advance for the meeting, here.
As the 2021-22 school year begins, a reminder of the special education paraprofessional requirements are:
- OSDE special education paraprofessional training through Pepper, career technology centers, or other state-approved training providers,
- Cardiovascular Pulmonary Resuscitation (CPR)/First Aid, maintaining current certification.
- Universal Precautions/Bloodborne Pathogens yearly training, and
- Six hours of professional development each year.
If you are looking to enroll your paras into the OK Paraprofessional courses through Pepper, the first step is to ensure they have an account with Pepper. Please reach out to PCG-Pepper Support for access. The PCG-Pepper Support Staff will respond within 24 hours regarding the process for setup. Paraprofessionals typically do not have access to OK EdPlan, they must be setup directly within Pepper.
More information about Special Education paraprofessional requirements/credentials can be found, here.
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Stay up to date with important deadlines, special education information, announcements, trainings and more!
Once you’ve enrolled, we’ll text you when a communication from Special Education Services hits your inbox and provide a link where you can view the message online using your mobile phone.
View sign-up instructions here.
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