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Some Upcoming Dates of Note
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Join the Office of Charter Schools and the NC DPI Exceptional Children's Division for the November Virtual Office Hours, November 14th at 10:00 am. Exceptional Children's Educational Consultants will present on a multi-topic general overview of EC Programming, including high-quality services, and answer questions schools may have at the start of a new school year, and beyond.
RTO Planning Session III will be held virtually for new charter schools on November 19th, 2025 from 8:30-4:00 pm. RTO Schools will be sent a digital invitation via Webex. Reach out to Dr. Natasha Norins, natasha.norins@dpi.nc.gov for questions.
Updated School Attendance and Student Accounting (SASA) Manual
This is a MUST HAVE resource for all charter school administrators.
2025 SASA Manual
Important DHHS Resources for Charter Schools
Please click on each link and read thoroughly.
Focus Groups for NC ML/Title III Framework
The NCDPI Multilingual Learner/Title III Team is pleased to invite your Public School Unit (PSU) to take part in the upcoming ML/Title III Focus Groups. As part of our effort to design a comprehensive statewide framework that strengthens ML/Title III program quality and compliance, these focus groups will gather valuable insight into the current landscape of multilingual learner education in North Carolina.
We are asking PSU administrators and school leaders to select 1 representative for each applicable focus group. Representatives will receive up to eight guiding questions in advance to help them prepare responses that reflect their PSU’s unique needs and resources.
Focus Group Roles/Schedule
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Content Area Teachers November 13, 2025 | 5:00 - 6:30 PM
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ML/Title III Leaders November 14, 2025 | 10:00 - 11:30 AM
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Instructional Coaches and Specialized Roles, including Exceptional Children (EC) Specialists, Academically/Intellectually Gifted (AIG) Specialists, Career Development Coordinators, Media Coordinators, November 14, 2025 | 1:00 - 2:30 PM
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Administrators, Federal Program Directors, and Accountability Roles November 19, 2025 | 10:00 - 11:30 AM
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Other Support Roles, including School Counselors. MTSS Coordinators, Data Managers, etc. November 19, 2025 | 1:00 - 2:30 PM
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Parents, Caregivers, and Families of ML Students November 19, 2025 | 5:00 - 6:30 PM
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ML/ESL Teachers November 20, 2025 | 5:00 - 6:30 PM
Invitations are being sent to Chief Academic Officers in each PSU. Please follow up with them to build your Focus Group teams; Representatives must be selected by November 10, 2025! Your participation will ensure that this framework reflects the voices, expertise, and experiences of educators, leaders, and families across North Carolina!
Survey for NC ML/Title III Framework
In addition to the discussion in Focus Groups, the ML/Title III Team is also looking for broader data collection in the ML/Title III Field Survey. This survey will be open until December 1, and we encourage PSUs to share the link with schools, parents, and community members.
This statewide survey will gather input from educators, administrators, and partners across all regions to better understand current practices, challenges, and priorities in supporting multilingual learners. The insights collected will directly inform the design of a comprehensive framework that strengthens program quality, compliance, and equitable access for MLs across North Carolina.
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School Business October 30, 2025
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
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21st Century Community Learning Center Grant Year 24 Funds - Non-LEAs/ERaCA Users
If you use ERaCA to access funds for the 21st Century Community Learning Center Program, please note that all GY 23 and GY 24 funds must have been expended on or before September 30, 2025. ERaCA will be open through October 31, 2025 for you to request reimbursement for these expenditures, but all expenditures must have been dated on or before September 30, 2025.
GY 2024 Grant Encumbrances - All PSUs
Cash will be provided on a reimbursement basis for GY24 or prior funds that ended September 30th through the monthly zero-out process. If you encumbered funds, please ensure that encumbrances are converted to expenditures as you liquidate those funds. Cash will be provided for valid expenditures within the encumbered amount in each month's zero out.
Allotments Update
FY2025-26 Allotments - All PSUs
The following items of interest will be allotted this week:
- PRC 0073 – School Connectivity
- PRC 0085 – RtA Reading Camp Performance Bonuses
- Federal Approvals as of October 24, 2025
The following items are scheduled for allotment in the following week:
- PRC 0051 – ESEA Title I, Part C – Migrant Education Program (under final review)
- IDEA Approvals as of October 29, 2025
Reminder of upcoming FY2025 carryforward reversions for state PRCs:
- PRC 0230 – Hurricane Relief and Recovery - School Extension Learning Recovery Program
- Per expenditures as of October 15, 2025
- PRC 0016 – Summer Reading Camps
- Per expenditures as of October 31, 2025
Questions? Contact SBS
Deadline Reminders
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DUE DATE
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TOPIC
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NEWSLETTER
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10/31/2025
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Annual Audit Report
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07/17/2025
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10/31/2025
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SS200 Full-Time Personnel Report
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08/15/2025
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11/14/2025
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EC Competitive Grant Application
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10/10/2025
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12/05/2025
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First Paid Parental Leave Substitute Reimbursement
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10/16/2025
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12/31/2025
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GY24 Expenditures for Encumbered Federal Grants
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10/10/2025
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Seed Grant Opportunity: CSGF Seed
- Who: Charter School Growth Fund (CSGF)
- What: The CSGF Seed Grant is designated to strengthen the foundations of early-stage charter organizations and to provide them with resources for growth as they expand their impact in the communities they serve. The Seed Grant is for founding leaders who want to launch a new school or leaders seeking to expand or replicate high-performing public charter schools. It provides funding, resources, and support as they open more schools.
- When: Application closes December 4, 2025.
New ACCESS Comparison Report Now Available in Infinite Campus
The NCDPI Multilingual Learner/Title III Team is pleased to announce the release of an ACCESS Comparison Report in Infinite Campus! It can be found with the student goal reports in the (NC)EL - ACCESS Tests
This report provides a side-by-side view of student performance on WIDA ACCESS for the two years of scores in the student record, allowing educators and administrators to easily track growth, identify trends, and strengthen instructional planning for multilingual learners.
With this view, schools can see:
- Where students have made significant language growth
- Which domains may need additional instructional support
- How overall ML performance is trending across grade levels and programs
How to use the report:
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Reminder: EL Headcount Due November 10th
The EL Headcount must be submitted by November 10. While the official count is pulled directly from the Infinite Campus, PSUs must verify their numbers by completing the English Learner Headcount Validation Form. Verifying headcounts includes:
- Reviewing all student records included in the headcount
- Confirming the accuracy of the classification for each student
- Identifying and correcting any discrepancies prior to November 1st.
Please review the directions provided in these EL Headcount slides to guide you through the verification process and ensure accuracy before submission. If you have any questions, please email susan.walz@dpi.nc.gov
ML/Title III 2025–26 Professional Development Series: Effective Content Instruction for ML Students in Writing
Participants will explore research-based strategies for planning and scaffolding writing tasks across content areas. Participants will analyze mentor texts to identify key language features and explicitly teach language functions that support academic writing. The session will provide tools for offering meaningful feedback that advances expressive language skills. Educators will leave with actionable resources and approaches to make writing instruction accessible, engaging, and effective for all ML students.
Did you miss the Connected Teaching: Content, Collaboration, and Continuous Growth? Watch it today!
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Looking for Literacy Professional Development? Need to earn CEUs?
NEW! During the 2024-2025 school year the Office of Early Learning is offering a virtual Literacy for Educators webinar series focused on content aligned to the science of reading for charter and lab schools.
These sessions are open to All educators, coaches, and administrators.
Each monthly session will be held from 3:30 pm-4:30 pm.
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Charter schools have a dedicated SIS professional contact!
We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.
Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.
The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.
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Other Resources from DPI and beyond
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In addition to opportunities included in the bulletin linked above, NC Healthy Schools hosts monthly opportunities for a School Health Advisory Council (SHAC) Learning Collaborative.
These monthly meetings are the last Monday of each month at 3:00pm (unless scheduled otherwise, due to holidays, etc.) and are open to all SHAC representatives (or those considering joining a SHAC) to come learn more about what other PSUs are doing, hear about various resources, and share about your activities.
These meetings will primarily focus on SHACs and the Whole School, Whole Community, Whole Child model. There will be opportunities to discuss general questions, e.g., building the team, partnerships, use of data, action planning, and questions relevant to your WSCC efforts.
If interested in attending these meetings, please let Susanne.Schmal@dpi.nc.gov know and you’ll be added to the monthly calendar invitations to join as able.
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Implementing Standards Based Instruction
Regional Professional Development
This professional development offering is grounded in the implementation of standards-based instruction, focusing on equipping educators with strategies, tools, and foundational knowledge for designing and delivering learning experiences that align with the North Carolina Standard Course of Study. This approach develops teacher expertise in the following key areas: foundations of standards-based instruction, differentiation within a standards-based framework, and alignment and consistency.
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Sign Up for NCDPI Newsletters
Did you know NCDPI produces a variety of newsletters on various topics across North Carolina K-12 education? Whether you’re looking for news on school counseling, digital teaching & learning resources, middle school science or K-12 education legislation updates, there is something for everyone.
A few examples of subscription offerings are:
- K-12 Education Legislative Update
- News Releases
- Digital Accessibility Newsletter
- Exceptional Children Information for Parents
Click here and enter your email address to see all the subscription lists and newsletters available to receive.
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Share excellence in education!
Post exceptional student work or exciting happenings at your NC Charter School. Then tag or mention OCS on Social Media for others to see!
Remember when you share on social media to use #WeAreNCCharters or @NCCharterOffice
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The Community School of Davidson is seeking proposals for Fresh Take 2026.
Please feel free to share and help spread the word!
Calling all educators:
Are you an educator who can inspire, empower, and equip fellow teachers with practical strategies?
We invite passionate presenters to join our educational conference!
🗓 Conference Date: Friday, March 20, 2026
⌚️Session Length - 50 minutes
📍 Location: Community School of Davidson Upper School
🎯 Target Audience: Educators, Teachers, Administrators, Parents
🌟 Goals:- Inspire and Motivate Educators- Provide Immediate Classroom Takeaways- Reinforce The Message That Educators Make a Difference Every Day
👩🏫 Presenter Qualities:- Innovative Teaching Methods- Passion for Education
🚀 What We Offer Presenters:- Exposure and Networking Opportunities- Free attendance for presenters outside of CSD
📝 Submission Deadline: Friday, Jan. 9, 2026
Charter School Job Postings
Job postings will include the posted date and will be deleted after two months. Schools may request early removal or extension. Contact Joseph.Letterio@dpi.nc.gov with a posting link.
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Ashley Baquero • Director, Office of Charter Schools
Please send general inquires to ocs@dpi.nc.gov
Contact information for area specialists can be found on the Office of Charter Schools Directory.
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