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Upcoming Dates of Note:
See below for details
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The 2024 Transportation Grant process has concluded. The next cycle will take place next fall; OCS will publicize as we do each year in our weekly newsletters beginning fall 2025. The total eligible expenses submitted exceeded 8M dollars and the available amount per legislation, is 2.5M. Max awards are 100k and all eligible amounts were reduced to approximately 35% to stay within the 2.5M annual amount. All eligible schools, which submitted complete and accurate applications, will receive awards sometime within the next two weeks. The Transportation Grant will be allotted in PRC 036. If you have any questions, please contact "Nicky Niewinski" <Nicole.Niewinski@dpi.nc.gov>.
OCS February Office Hour: Partnering with Your Board
The purpose of the OCS Office Hours is to allow Charter School Leaders to connect with NCDPI departments to share information and resources.
Our February meeting will be held with Serena Fuller, 2024 Charter Principal of the Year, and John Eldridge, Vice Chair of the CSRB, to discuss partnering for excellence. The importance of cultivating a relationship between the school leader and board. School leaders and members of the school board are welcome to attend.
We are excited to see you soon. For questions, contact Dr. Brandi Gill at brandi.gill@dpi.nc.gov.
Partnering with Your School Board
February 12 at 9 am.
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OCS March Office Hour: Charter Application Amendments and Remote Charter Academies
Registration link
For questions, contact Julie Whetzel at julie.whetzel@dpi.nc.gov
March 18 at 9 am.
2025 NC Charter Applications
The 2025 NC Charter School Application opened on Friday, January 31st, at 5 PM (EST) and will close on April 25, 2025, at 5 PM (EDT). Applicants interested in opening a charter school in 2026 under the accelerated timeline or in 2027 under the standard timeline must submit their charter application and payment by the April 25, 2025, deadline.
The online application and $1,000 application fee must be submitted by April 25, 2025, at 5 PM (EDT).
Additionally, applicant boards must attend in-person interviews at the Department of Public Instruction in Raleigh, NC, during the monthly Charter Schools Review Board meetings starting in September 2025.
The 2025 NC Charter School application link will be posted on the NCDPI Charter Schools Application page.
For any questions regarding the charter application process, please contact Melanie.Rackley@dpi.nc.gov.
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School Business January 31, 2025
The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
FY2024-25 Allotment Update - All PSUs
The following items of interest are scheduled for allotment by the end of the week:
- State PRC 0039 – School Resource Officers – Allotments per the Center for Safer Schools (wave 3).
- State PRC 0066 – Teacher Assistant Tuition Reimbursement Grants – TA Tuition Allotments per the Office of Licensure and Educator Preparation.
- State PRC 0087 – Stop Arm Enhancement Funds – Stop Arm Camera Allotments per the Office of District Operations.
- All Federal PRC Approvals received as of January 24, 2025
The following items are scheduled for allotment by the middle of next week if not processed this Friday:
- Initial Allotments at 100% for Approvals received as of January 21, 2025:
- Federal PRC 0049 – IDEA: Section 619 Preschool Grants
- Federal PRC 0060 – IDEA: Section 611 Grants to States
- Federal PRC 0070 – IDEA: Coordinated Early Intervening Services (CEIS)
- Additional information regarding IDEA Initial Allotments can be found in the accompanying statement from the Office of Exceptional Children.
For questions related to Federal reversions, please contact Jane.Seo@dpi.nc.gov. If you have general allotment questions, please email allotments@dpi.nc.gov.
Charter School Average Daily Membership (CSADM) - IPSs Only
Thank you to everyone who attended this week's CSADM webinar. If you were unable to attend, a recording and the presentation has been made available on our website.
All Charter, Regional, and UNC Lab Schools with current year enrollment and new charter schools approved to open July 1, 2025 are required to report their projected ADM for the upcoming 2025-26 fiscal year in the CSADM system by no later than Wednesday, February 5, 2025. As a reminder, this information must be entered either by the school's Director, Board Chair, or Board Vice Chair in EDDIE.
Please prepare your data to be submitted quickly. Your data is used for several reports, requirements and other items as we enter the early spring. If you have any questions, contact SchoolFinancialReporting@dpi.nc.gov.
From the Office of Federal Programs
PRC 0111 Significant Increase Application is Open - All PSUs
Using the fall headcount, PRC 0111 – Significant Increase calculations have been completed to generate planning allotments. PSUs who receive a PRC 0111 planning allotment will need to submit the stand-alone application and budget in CCIP. The application will need to be moved to Chief Administrator Approved once the application and budget components are completed.
If a PSU receives a planning allotment, but intends to waive the funds, the PSU will simply check the waive box on the Budget Page and still move the application to Chief Administrator Approved.
The PRC 0111 – Significant Increase initial application and budget submission of PRC 0111 funds are due on or before Friday February 14, 2025.
New for this year, the only Required Related Document for PRC 0111 that needs to be uploaded is the Statement of Assurances.
If funds are being used to fund a position utilizing PRC 0111, then a job description for each position must be uploaded in the Optional Documents Section.
If you have any questions, please contact Marshall Foster, marshall.foster@dpi.nc.gov.
From the Office of Exceptional Children
Update: Federal IDEA Remaining Allocations (PRC 049, PRC 060, PRC 070) - All PSUs
FY25 (Grant Year 25) Planning Allotments were calculated using the December 2023 federal EC
child count data with the intent to calculate the Initial Allotment using the December 2024 federal EC
child count.
However, due to the unexpected impact of Hurricane Helene at the 60-day child transfer count and
validating EC child count data in ECATS from data incoming from two student information systems,
NCDPI has just recently been able to affirm that current data points for EC child count have stabilized
within a reasonable margin.
While this year's Initial Allotment may not have occurred in the timeline typically expected, this delay
has mitigated the need for New and Growing Adjustments that have historically occurred later in the
year and at times negatively impacted some PSUs.
Efforts are underway to allocate the remaining funds as soon as possible. This may occur as early as
the end of this week. OEC is also working with School Business Services within federal guidelines to
explore options to mitigate the cash flow and funding delays for FY 25-26. We appreciate your
understanding as the NCDPI has worked to mitigate risks and future adjustments in allocations to the
greatest extent possible.
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Questions? Contact SBS
Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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02/14/25
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ABC Transfers
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01/24/25
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IPS ONLY
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DUE DATE
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TOPIC
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NEWSLETTER
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02/05/25
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CSADM for 2025-26
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01/31/25
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03/14/25
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PPL Form for March Reimbursement
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10/10/24
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Consolidated Data Report on Feb. 5 & Quarterly PIO Call on Feb. 12
Public Information Officers and Communications Leaders,
This Wednesday, February 5 at approximately 1:15 p.m., NCDPI will be releasing the 2023-24 Consolidated Data Report during the monthly State Board of Education meeting. The annual report includes discipline, alternative learning program and dropout data. More details on the type of data included in the report can be found here.
The following resources will be available once the presentation begins at 1:15 p.m.
***
As a reminder, our next quarterly PIO call is Wednesday, February 12, from 8:30-9:30 a.m.
Please join us through this Zoom link for February's meeting.
Join ZoomGov Meeting: https://dpi-nc.zoomgov.com/j/1615346037?pwd=wssxHcZMG44RBT0I0oegJXJLdw244o.1
Meeting ID: 161 534 6037
Passcode: 397040
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One tap mobile
+16692545252,,1615346037# US (San Jose)
+16469641167,,1615346037# US (US Spanish Line)
***
Thank you for all you do. As always, please feel free to contact our team at communications@dpi.nc.gov.
Charter schools now have a dedicated SIS professional contact!
We are pleased to introduce Jennifer Fogleman as your new dedicated NCSIS Professional Learning Consultant for Charter Schools, effective immediately.
Jennifer brings a wealth of experience in the Student Information System (SIS) and is committed to providing you with the same high level of service you've come to expect from our team.
The NCSIS Professional Learning Consultant team is here to support you, please don't hesitate to contact Jennifer if you have any questions or concerns.
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Charter School Feedback for the SIS Professional Learning Team
This is the link to the Charter School feedback survey we are conducting at the SIS Professional Learning Team. The feedback from charter schools is vital in helping us support you during the transition to the new NCSIS, Infinite Campus.
Infinite Campus Virtual Training
Dear NCSIS Colleagues,
We are excited to announce a virtual option for our popular "Mastering Campus Training" program! This live, topic-driven training will be held throughout the month of February and is open to Phase I and Phase II PSUs.
Led by Tony Spengal from Infinite Campus, this comprehensive training will provide you with the in-depth knowledge and skills you need to excel in your role.
Registration is now open! Secure your spot today by going to our NCSIS Collections through Eventbrite - Click HERE to register for this virtual option.
February 18th - SIS Overview & Calendars
February 19th - Census
February 20th - User Security
February 21st - Course Catalogs & Hand Scheduling
February 24th - Grading
February 25th - Campus Instruction & Transcripts
February 26th - Attendance
February 27th - Behavior
February 28th - Ad Hoc Reporting
Attention CTOs! Annual Technology Director's Meeting - March 5, 2025
It's time for the Annual Technology Director's Meeting at NCTies!
Join us Wednesday, March 5, 2025 at the Raleigh Convention Center from 12pm - 4pm for our Annual Technology Directors Meeting.
Registration is NOW OPEN by clicking HERE. Use promo code: NCTIES and click register (not apply). Please make sure you complete the rest of your registration to ensure headcount is accurate as lunch will be provided. Once you have registered, you will receive a confirmation email. Additional details are coming soon. AP teacher performance bonus information
Important information regarding the AP Teacher Performance bonuses: District/Charter schools have the funds to distribute these bonuses by the end of January 2025. Please review the FAQ from NCDPI School Business Services regarding teacher eligibility – you will find it posted on the Advanced Coursework webpage.
NCDPI does not receive teacher names with the qualifying scores each year, yet with access to the online score reports, school AP Coordinators have the information needed to complete this task. Navigate to AP Score Reports for Educators from a College Board account, and follow these steps:
- Select ‘Subject Score Report -by school’
- Select school
- Select any subject
- Select ‘All Sections’
- (You must complete all steps for this to work)
- Then you can click ‘Run report’ – and this will give you the choice to Download Report, and choosing csv as the type of file will give you the spreadsheet you can manipulate to meet your needs – it contains teacher names!
- Please contact Beth Cross if you have any questions. I do not have access to these reports, but I can help you find yours!
North Carolina Homeless Education Program
Charter School Compliance Forums
NCHEP will be hosting virtual Compliance Forums for charter and lab school homeless liaisons to expand their knowledge on the McKinney-Vento Act as well as develop practices to best support the needs of their students who are experiencing homelessness. All homeless liaisons are required to attend the annual Compliance Forums. Homeless liaisons are to attend at least three out of the four meetings listed below and are welcome to participate in all four sessions. Registration is required.
Homeless Liaison Roles & Responsibilities
Monday, February 10, 2025
10:00 AM – 11:30 AM |
REGISTER HERE
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McKinney-Vento Identification & Eligibility
Tuesday, February 11, 2025
10:00 AM – 11:30 AM |
REGISTER HERE
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Transportation for Students Experiencing Homelessness
Wednesday, February 12, 2025
10:00 AM – 11:30 AM |
REGISTER HERE
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Ensuring Educational Stability for Students in Foster Care
Thursday, February 13, 2025
10:00 AM – 11:30 AM |
REGISTER HERE
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If you have questions about registration or these meetings, please contact your EHCY Program Administrator, Savannah Gay.
2024 Driver Education Certificates
Are you looking for the new 2024 Driver Education Certificates for your students to take to the DMV?
Look no Further! Email all requests directly to the Office of Charter Schools consultant at brandi.gill@dpi.nc.gov.
They will be processed within a week. Schools may continue to utilize the old forms until supplies are depleted.
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World Languages Standards Implementation PD Registration
World Languages and Healthful Living are currently in Standards Installation. As part of installation, both teams will be providing regional standards implementation PD in Spring 2025. Below are the current schedule and registrations for World Languages.
Other Resources from DPI and beyond
NCVPS Spring 2025 Registration is Still Open!
There’s still time to register for Spring 2025 courses with NCVPS! With over 130 options—including Advanced Placement, CTE, world languages, arts, health and physical education, middle school, OCS, core courses, and more—students can find the perfect courses to match their academic goals and needs. Our program also provides access to classes that may not be available locally, making it easier for every student to succeed.
After February 3: We’ve got you covered even after the open enrollment window closes!
After Open Enrollment Options:
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Transfers: Schools can transfer individual students or entire classes after open enrollment ends. To begin the transfer process, simply open a ticket with our Virtual Support Center.
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Emergency Requests: We know the recent hurricane disrupted operations for many schools. If your school has unique circumstances, contact our Virtual Support Center—we’re here to help.
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Co-Teaching: Schools can continue adding students to existing co-teaching OCS and intervention courses throughout the semester. However, please note that new sections cannot be opened at this time.
At NCVPS, we’re committed to breaking down barriers and offering flexible, high-quality learning opportunities to help students achieve their goals and prepare for the future.
Have questions? Reach out to us anytime for more information!
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Telra Institute Hosting StepLab
Calling all Instructional Coaches, School Leaders, Department Heads, and Mentor Teachers. North Carolina is proud to host the wizards behind StepLab when they visit the U.S. this May. This is *the* event for anyone interested in supercharging teacher development. Let's work together to uplift teachers across the State!
Learn more and register for this full-day professional development event hosted by Telra Institute in Charlotte, NC on Saturday, May 3.
Fresh Take 2025
Community School of Davidson is excited to host the 12th Annual Fresh Take Conference on Friday, March 7th 2025. This conference is planned BY teachers and FOR teachers, and we are very excited to host researcher and educator Dr. John Almarode as our keynote speaker this year!
CSD is now accepting presentation proposals for the 2025 conference. As CSD was founded and believes in research-based best practices, we strongly encourage the inclusion of any related research in presentation proposals. For accepted presenters, we are pleased to share that the conference fee will be waived, and both breakfast and lunch are included! You will also receive a conference tee shirt.
If you would like to join the conference as an attendee, please complete sign up here: Fresh Take Attendee Registration. There is a discount for groups of 5 or more. Please feel free to share this link with your colleagues!
Please feel free to reach out with any questions!
Erika Bowen, Leslie Bragg & Lory Morrow
ebowen@csdspartans.org
lbragg@csdspartans.org
lmorrow@csdspartans.org
CSD Fresh Take Team
2024 Standards of Professional Conduct
Please download and distribute this OCS guidance document.
School Attendance and Student Accounting (SASA) Manual
This is a MUST HAVE resource for all charter school administrators.
2024 Updated SASA-Manual
Charter School Job Postings
Job postings will include the posted date and will be deleted after two months. Schools may request early removal or extension. Contact Joseph.Letterio@dpi.nc.gov with a posting link.
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Ashley Baquero • Director, Office of Charter Schools
Please send general inquires to ocs@dpi.nc.gov
Contact information for area specialists can be found on the Office of Charter Schools Directory.
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