TRANSPORTATION GRANT 2024-2025
Charter school leaders - within the next week, you will receive the 24-25 Transportation Grant instructions and application in your Epicenter account. Please review the instructions and application fully before reaching out with questions. Instructions, deadlines, and more are provided within that document. You must serve at least 50% Economically Disadvantaged students in order to receive funding. OCS will confirm your EDS headcount following the December headcount. Questions should be directed to Nicky Niewinski < Nicole.Niewinski@dpi.nc.gov>. November 5 Lunch + Learn: Meaningful Family and Community Connections that Work event from 10:30 am to 1:30 pm @Voyager Academy, Durham.RSVP is required.
Adopt a WNC Charter School
School Business October 17, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
Helene Updates
SBS has updated our Disaster Recovery Act of 2024 (SL2024-51) Summary and FAQ document, which has been posted to our What's New page. We will continue to add information as needed. Please contact SchoolFinancialReporting@dpi.nc.gov if you have any questions about the guidance or the legislation.
Cash Requests for PSUs Affected by Helene – All PSUs
We are keeping all those affected by Helene in our thoughts and prayers. We understand the importance of providing continuous support and are committed to assisting with your cash request needs. DPI initially placed State cash requests for the month of October based on September cash requests.
For additional assistance, please contact CashMgt@dpi.nc.gov by Monday of the FRD to let us know the following information:
- PSU #
- PSU Name
- Funds Requirement Date (FRD)
- Type of funds:
- For State cash request, provide
- Payroll Amount
- General Expense Amount
- School Tech Amount
- Combined Total
- For Federal cash request, provide
- Amount by PRC and Grant Year
- Combined Total
Other Helene Resources
SBS has posted updates from the Local Government Commission at the Department of State Treasurer to our What's New page. Please reach out to them directly (Coach@nctreasurer.com) as they are working with impacted PSUs to provide any needed flexibility for audits and other required reports.
In addition, the UNC Chapel Hill School of Government is hosting weekly virtual Helene Finance Response Office Hours to assist local agencies in their recovery efforts. The next session will be held Monday, October 21 at 8:30 am.
Additional information and resources for emergency management have also been posted to their NC Emergency Management website.
PSU Cash Application (PCA) Update – All PSUs
The PSU Cash Application (PCA) will be updated to allow for State and Local cash requests effective the week of October 28th for Funds Requirement Date (FRD) of November 1st. For your convenience, see the links below for the upcoming training webinar sessions on how to navigate the PCA. A recording will be made available on our website for those that cannot attend.
Tuesday October 22nd, 2024
Thursday October 24th, 2024
Reminder that all Federal grant funds must be requested through the PCA by grant year. Please get all of your requests (Federal, Local and State) for the week entered on Mondays by 11:59pm. This will enable us to have your data and get it through our systems for deposit on Friday. We do not have the control or ability to effect emergency cash requests should you miss the request dates.
Thank you in advance for making sure you get your requests for cash entered on time each week. For questions, contact CashMgt@dpi.nc.gov.
September Zero Out – All PSUs
DPI plans on posting the September State and Federal cash zero out entries by the end of next week. The September cash zero out process will be based on year-to-date cash and year-to-date expenditures.
Friendly reminder that in addition to all expenditures needing to be coded to valid account codes, federal expenditures and federal cash will need to have corresponding grant years. Failure to correct invalid account code and missing grant year postings may result in incorrect data file postings and the pulling back of state and federal funds. If you have any questions about the invalid code information or for new Chart of Account (COA) codes, please contact SchoolFinancialReporting@dpi.nc.gov..
FY2024-25 Allotments - ALL PSUs
The following items of interest were recently allotted:
- State PRC 0048 – Principal Performance Bonuses
- Per SL 2024-51, Section 8.2. The Principal Bonus Payment Deadline was extended until November 30th for disaster-declared units.
- State PRC 0065 – Coding and Mobile Application Grants as determined by the Office Career Technical Education
- State PRC 0073 – School Connectivity Allotments as determined by the Office of Digital Teaching and Learning
- Federal PRC 0110 - 21st Century Community Learning Centers – Grant Year 2025 Allotment approvals-to-date
The following items of interest are scheduled for allotment within the next week:
- State ABC Transfers – various PRC transfer requests as approved
- State Manual Transfer and Conversion Requests - various PRC transfer requests as approved
- State PRC 0085 - Literacy Intervention allocations as determined by the Office of Early Learning
The following items of interest are scheduled for allotment within the next 2 weeks:
- Federal PRC 0110 - 21st Century Community Learning Centers – Grant Year 2025 Allotment approvals-to-date
- Federal Immediate Reversions for expiring PRCs
Additional Allotment Updates
- Federal Consolidated Program Allotments
- Federal Initial Allotment of the Consolidated Program PRCs is slated to begin in November.
- Month 1 and 2 ADM data and State Aid Budget amounts per the current year GANs are still being finalized.
- Federal PRC 145 – Stronger Connections Grant (from the Office of Federal Programs)
- The entire Grant Year 2023 award was released at the onset of the grant and Units have access to the funds through September 30, 2026. Please see the PSU Cash App for the grant year balance.
- The remainder of the grant funds will be distributed through a second round of awards, that will be rolling out between November and February (funds flowing in February).
If you have general allotment questions, please email allotments@dpi.nc.gov.
2023-24 Principal Bonus Report - [ALL PSUs]
The “Principal Bonus” report is now available in LicSal for the LEAs to view. The Division of School Business also updated the “Principal Bonus – Report Notes”. All documents are located in LicSal under Salary Admin Reports – Principal Bonus.
The Office of Charter Schools contacted schools that were eligible for the Principal Bonus. Please contact Joseph Maimone at joseph.letterio@dpi.nc.gov if you have questions concerning a Principal Bonus.
The Principal Bonus FAQ has been posted to our website under “Guidance” – Principal Bonus FAQ in addition to the What's New Section.
Questions regarding your EVAAS Index Score should be directed to your Regional Accountability Coordinator.
Any other questions please send an email to salary@dpi.nc.gov.
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Topic
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EMAIL
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Allotments
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Allotments@dpi.nc.gov
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Cash Requests, Zero-out
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CashMgt@dpi.nc.gov
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EDDIE
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EDDIE@dpi.nc.gov
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Salary, LicSal
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Salary@dpi.nc.gov
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Monthly Datafiles, Chart of Accounts
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SchoolFinancialReporting@dpi.nc.gov
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Student Accounting
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StudentAccounting@dpi.nc.gov
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Deadline Reminders
For PSUs impacted by Helene, please contact the program area.
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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10/31/2024
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School Safety Grants
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09/27/2024
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10/31/2024
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SS200 Full-Time Personnel Report
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09/19/2024
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11/01/2024
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Cleaner Classrooms for Carolina Kids Enrollment
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01/05/2024
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*NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide
At the AIM Conference (see session slides), NCDPI released the *NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide. Educators can now access these new resources to explore and use their local data in new ways. Available on the Resources Page of NC TWC Website.
Apply by December 2nd if you are interested in serving on the NC Math Standards Data Review Committee (DRC).
Protecting Our Students Videos Now Available
The Protecting Our Students Act Course Guide and Videos are available and were sent to Superintendents, Safety Directors and Principals. This essential programming was created in alignment with N.C. General Statute 115C-105.57(2a) and Session Law 2023-128/House Bill 142. A course guide and videos were developed by the North Carolina Center for Safer Schools in collaboration with Capitol Broadcasting Company, aimed at equipping K-12 school employees with vital information regarding inappropriate behavior and adult sexual misconduct in school environments.
As stipulated in N.C. General Statute 115C-105.57(2a), it is required that these videos be viewed by students in grades 6 through 12 across all public school units. The videos for school staff are strongly suggested to be viewed by all school personnel. School staff/adults should view their video prior to students reviewing the information so that adults are prepared to facilitate the middle and high schools courses/videos. School staff who are facilitating the middle/high school course/video should also read the facilitator guides provided with the student (high school and middle school) videos. We are sharing these materials to ensure compliance with this legislation and to provide you with the necessary resources. The Protecting Our Students Course Guide that has been shared with Superintendents, Safety Directors and Principals has all the details and information. The Protecting Our Students Video Course Guide and Canvas Course has been designed to assist PSUs in delivering the “Protecting Our Students” Videos to both staff and students. This no-cost training package will help you understand how to access these videos within the Canvas system. Any staff that has NCEd Cloud access will be able to access Canvas courses through NCEd Cloud, even if the PSU does not have Canvas LMS. For staff that does not have NCEd Cloud, the materials can be uploaded to your own management system or utilized in platforms such as Google Classroom. The links are provided on the Protecting Our Students Course Guide, and each educational region has a unique link for each video/course (middle, high school and school staff).
All PSUs will be required to submit an attestation form confirming and verifying that they have shared the course and the videos for middle and high school students (grades 6-12). The attestation form is a required attestation form submission completed by the Human Resources Director and Superintendent of each PSU. Students do not sign attestation forms. This attestation form is for PSUs to submit indicating they have facilitated the course and videos with middle and high school (grades 6-12) students.
All adults working in schools are strongly suggested to complete a quiz to verify their completion of the “Protecting Our Students” videos. PSUs are strongly suggested to submit this attestation form to the NC CFSS confirming that all school staff — both classified and certified, along with any adult engaging with students during campus or school-related activities — have viewed the mandated “Protecting Our Students” videos in accordance with N.C. General Statute 115C-105.57(2a). In the Canvas course, school staff can have the option for a printable certificate. If school staff does not have an NCEd Cloud account to log into Canvas, a printable certificate is available in the course guide linked above. Clear communication is vital for effective prevention. Together, we can establish a robust support network that empowers and protects our children. Our experiences have shown that proactive measures taken by adults are far more effective than relying on children to protect themselves from sexual abuse. It is crucial for students to receive accurate, age-appropriate information, along with reassurance that trusted adults are there to support and protect them. Additionally it is important for all staff to understand which inappropriate behaviors must be reported to foster a safe environment for all students.
School Safety Grants
The application for the 2024-2025 School Safety Grants is live in CCIP. The Center for Safer Schools will award a total of $30 million in funding to North Carolina public school units for Safety Equipment, Services for Students in Crisis and Training to Increase School Safety.
The application deadline is Thursday, Oct. 31 at 11:59 p.m. The grant – titled “Equipment, Services for Students in Crisis, and Training to Increase School Safety” – can be found under CCIP, FY 2025.
Due to the amount of funding available, there will be a limit on awards to PSUs in each grant category:
School Districts
- Safety Equipment: $500,000
- Services for Students in Crisis: $350,000
- Training to Increase School Safety: $350,000
Charter Schools
- Safety Equipment: $250,000
- Services for Students in Crisis: $350,000
- Training to Increase School Safety: $350,000
Please note that if a PSU’s staff does not attend a virtual training and its application is incorrect, it may affect funding. If you have questions, send an email to schoolsafetygrants@dpi.nc.gov. Training Calendar
The Center for Safer Schools is providing public school units with a Training Calendar for the months of October, November and December. Both virtual and in-person sessions are available, including Gang Psychology, Behavioral Threat Assessment and Management, School Risk Management Plan, I Love U Guys Standard Response Protocol/Reunification, Youth Mental Health First Aid, Bully Prevention and Intervention, Active Assailant and BTAM Office Hours.
Each PSU attendee will need to register individually using the link located on the Training Calendar. Click here to view the calendar. If you have questions, send an email to cfss@dpi.nc.gov. Nominate Your School’s Leader for the Wells Fargo Principal of the Year Program!
Do you have an extraordinary principal leading your charter school? Now’s your chance to recognize their dedication, innovation, and the impact they’ve made on your students and staff by nominating them for the prestigious Wells Fargo Principal of the Year (POY) Program!
This program, overseen by the North Carolina Department of Public Instruction, celebrates exceptional leadership across the state. By participating, your school’s principal could join the ranks of those honored for their passionate commitment to education and positive contributions to school culture. You can learn more about the program and last year’s regional finalists and state winners by clicking here and here.
Eligibility Criteria:
- Must be a principal of a North Carolina public school.
- Have a minimum of four years of administrative experience (including assistant principal, principal, or central office roles).
- Lead a school with 100+ students in Average Daily Membership (ADM) or seven or more full-time, state-allotted teachers.
- Be employed as a practicing principal throughout the local, regional, and state selection process.
- Hold a valid principal’s license.
If you are interested in nominating a principal from your charter school, please ensure they meet these criteria and submit their information via the 2025 North Carolina Principal of the Year Nomination.
Once nominated, our POY Coordinator will contact your nominee with portfolio submission guidelines. The portfolio is due by October 25, 2024. We’ll ensure all documentation is submitted on time, and after submission, the regional and state teams will take over the selection process. You can access the complete selection timeline here.
Candidates will complete their portfolio as a Google Doc, which they can easily copy and edit. Once finalized, the document should be submitted as a single PDF file with all required signatures. 2025 North Carolina Principal of the Year Portfolio
If you have any questions or need further assistance, please don’t hesitate to reach out to Elizabeth Santamour at elizabeth.santamour@dpi.nc.gov. Let’s take this opportunity to celebrate and elevate the exceptional leadership in our charter schools!
OCR/CRDC - SY2023-2024 Coordinator Contacts Due November 15, 2024
Note: PSUs that were not open in the school year 2023-24 are not required to participate in this collection.
CRDC Coordinator Contact Updates Due in EDDIE - November 15, 2024
This week, the Partner Support Center (PSC) and OCR will notify the nation that registration and contact information for the upcoming CRDC is due by October 31. Please note that this messaging does not apply to North Carolina.
For PSUs in North Carolina, it is essential to update EDDIE with two CRDC Coordinator contacts by November 15, 2024. Additionally, PSUs are strongly encouraged to verify or update the Student Information Coordinator contact.
Instructions for creating staff entries (roles) in EDDIE can be found in the Help Using EDDIE section of the NCDPI website. After November 15, 2024, NCDPI will provide Partner Support with a North Carolina Universe file and a CRDC Contact file. Identified CRDC Coordinators will receive login credentials from PSC before the submission window opens.
CRDC Webinar – Getting Started
Join the SEA CRDC Coordinator for preliminary information on the upcoming collection process. Staff who attend will understand how NCDPI communicates with PSU CRDC Coordinator contacts, what to expect from NCDPI regarding support for the collection, and what resources are available at the local, state, and federal levels.
This 1.5-hour session has been scheduled twice and a recording will be provided in the NC CRDC SY 23-24 Canvas Course. Use the links below to register for the webinar.
NC CRDC SY 23-24 Canvas Course – Now Open
The NC CRDC SY 2023-24 Canvas Course is now open.
The course is divided into modules that build concepts step by step, outlining PSU responsibilities and explaining how NCDPI assists with pre-populating data. NC-specific documentation, such as the CRDC Collection By Entity Excel document, will be housed in the course and is critical for understanding what data NCDPI will pre-populate when the submission window opens. The course also includes presentations, webinar recordings, and guidance on the error resolution process within the Federal Submission Tool.
Any public school employee involved or interested in CRDC is invited to enroll. The course enrollment link is available on the NCDPI CRDC website: Civil Rights Data Collection | NC DPI.
SY2023-24 CRDC Federal Submission Window
The OCR has announced that the Federal Submission Tool will be open from December 9, 2024, through March 7, 2025. The 2023-24 LEA and School forms have been published. For more information, visit the Communities360° - Home > Overview > Home (ed.gov).
CRDC Support
Temporary Suspension of Immunization and School Health Assessment Requirements due to Hurricane Helene
The purpose of this memo is to notify public, private and religious school principals of extensions made to the 2024 annual immunization compliance and reporting deadlines due to Executive Order 319.
All North Carolina public, private, and religious schools are required annually to report on the immunization status of all students in kindergarten, seventh grade, and twelfth grade (G.S. 130A-155(c)).
Families are strongly encouraged to obtain required immunizations for their children as early as possible. However, due to Executive Order 319, an extension has been authorized for compliance and reporting, as outlined in this State Health Director's Memo. The time period from the first day of attendance through October 31st, 2024, will not count toward the 30-day grace period for students to comply with immunization requirements. The 30-day grace period will start November 1st, 2024, and the exclusion date is December 1st, 2024.
The deadline for schools to submit their annual report has been extended until January 15th, 2025. Please note, these reports should reflect student compliance status on the new deadline date.
Reports must be completed online, by school name and ID number, via the following link: https://survey.alchemer.com/s3/7953784/2024-2025-Annual-K-12-Health-Assessment-and-Immunization-Report
Feminine Hygiene Products Grant (FY25)
Application Now Open
We are excited to announce that the application for the Feminine Hygiene Products Grant Program for the 2024-2025 school year is now available. The Feminine Hygiene Products Grant Program provides grants of up to $5,000 per PSU to purchase feminine hygiene products. To receive this funding, your PSU will need to complete the grant application in its entirety. Grants will be awarded on a first-come, first-served basis. PSUs that did not receive a grant in the previous fiscal year will be given preference. Please review the allotment policy (page 77) for more information.
Click here to access the Feminine Hygiene Products Grant Program Application
If you have questions about the application or grant award process, please reach out to Lillian Pinto, Reproductive Health Consultant, via email: lillian.pinto@dpi.nc.gov.
K-12 Math Standards Release
The K-12 Math team launched our All-stakeholder surveys for the Math standards review. I've linked both the message from the listserv I sent out and a link to a Google doc with the specific links to each all-stakeholder survey and the introduction for each.
Could you run this in any/all of the charter school newsletters you might have? Feel free to tweak the wording as you think best. The surveys will stay open until Nov.4th.
NC Virtual Public School (NCVPS) is offering free Digital Transition professional development webinars for educators. CEUs are available.
Visit the NCVPS Digital Transitions website for registration links and archived recordings of sessions!
Edvantage Tutoring will be offered in the following curriculum areas:
• 6th, 7th & 8th Grade ELA
• Middle School ELA: Writing Lab (asynchronous assistance in ELA)
• 6th, 7th & 8th Grade Math
• 6th, 7th & 8th Grade Science
• 8th Grade Math I
• High School Math I
• High School Math II
• High School Math III
• High School Biology
• High School Chemistry
• High School English: Writing Lab (asynchronous assistance in English)
• Spanish I - IV
*General MS/HS Asynchronous Support (asynchronous assistance is also available in ALL curriculum areas listed)
Tutoring will be available Monday-Thursday, 4:00 PM-7:30 PM nightly September 23, 2024 through May 22, 2025. Daytime tutoring is also available per school/district request and may be utilized for students who are in ISS, suspended, homebound, absent, and/or working from home, McKinney-Vento, athletes needing extra support, etc.
There is a flat fee of $35/hour for tutoring. And, all tutoring slots are available in 30-minute increments. Please keep in mind that any unused purchased minutes automatically roll over to the next school year! Enroll today or send an email to request more information.
Request Tech Support for NCSIS and Other Applications
Need technical support? View NCDPI Technology Services’ new one-page reference sheet for frequently used support links and contact information. Please note that there are now two options for submitting support tickets related to NCSIS powered by Infinite Campus.
- For Infinite Campus application issues and general technical support, visit support.infinitecampus.com.
- For other NCSIS issues (duplicate students, amplify/missing students, etc.), visit go.ncdpi.gov/help and choose “Something is Broken,” then “NCSIS – Powered by Infinite Campus.”
NCDPI Master Data Calendar for 2024-25
The Master Data Calendar for the 2024-25 school year is a valuable resource to have on hand. The calendar outlines all data due dates for the 2024-25 school year.
NCDPI Master Data Calendar for 2024-25
Academic Standards Statewide Supports for 2024-25
NCDPI's Office of Academic Standards Statewide Supports for 2024-25 is now online! The professional development calendar offers a year-long overview of upcoming webinars, resources and leaders’ meetings for each content area. Be sure to check the calendar regularly for updates.
Find professional learning opportunities, registration information and more.
NCSIS Implementation Check-In Calls
Regular check-in calls are instrumental in resolving issues and providing timely support to PSUs. Superintendents, leadership teams, technical leads and SIS coordinators are strongly encouraged to participate. Moving forward, these calls will transition to a bi-weekly schedule. To ensure your questions are addressed, please submit them in advance.
Use this link to register and submit questions.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated. The date in the footer will indicate the latest update. Please share!
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Important MEMOs:
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