URGENT: SISP Annual Report Delay
Due to functionality issues with PowerSchool, and the transition to Infinite Campus, we will delay the requirement to submit SISP data. While we will still ask for the data report, PSUs will not be found non-compliant if they do not provide this portion of their SMH report.
What you need to know:
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PowerSchool will NOT generate a report for the SISP instances. Originally this was going to be an option, however now it is not. Please do not use the PowerSchool Student Support module if you want to track this information. It will not be possible to generate a report to see this data.
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This data will be requested in the 2025 HAC/SMH Report due by September 15, 2025. PSUs collecting this data will submit it. PSUs who were relying on PowerSchool to collect this data, and do not have another plan for collecting this data, will not be asked to make technical corrections for omitting this portion of the SMH report in 2025.
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We are working with Infinite Campus to have the Mental Health & Wellness portion ready for the expected statewide implementation beginning in the 2025/2026 school year.
We apologize for the inconvenience this has caused and hope that during this delay PSUs can practice data collection and be prepared for mandatory reporting in 2026.
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Adopt a WNC Charter School
School Business October 10, 2024
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The FBS website continues to be updated with information related to School Business and our ongoing operations. Please check the FBS homepage regularly for updates. Please review the upcoming deadlines for due dates.
Helene Relief Legislation
This week, the NC General Assembly introduced a Hurricane Helene and Potential Tropical Cyclone 8 (PTC8) relief bill, which was signed today by the governor (Session Law 2024-51). To assist PSUs, SBS has posted an FAQ, including a summary of the legislation to our What's New page and will continue to update the document as needed.
Other new items posted this week include information from the School Insurance Section, as well as an update from the State Health Plan.
Hurricane Relief PRCs - All PSUs
FEMA Assistance
Please use local PRCs 0318-0327 for FEMA assistance. Please flag the revenue and expenditures as federal and use federal revenue code 37000-Federal Revenue-Other Funds.
Since it is a local PRC, DPI will not provide account codes, but your PSU will still need to follow the valid account codes located within DPI’s chart of accounts.
State PRC 0230 – Hurricane Relief and Recovery
State funds allotted by DPI. A Chart of Accounts will be available.
Local PRC 0426 – Hurricane Relief
Please flag the revenue and expenditures as state and use state revenue code 32000-State Revenue-Other Funds.
Since it is a local PRC, DPI will not provide account codes, but your PSU will still need to follow the valid account codes located within DPI’s chart of accounts.
Local PRC 0427 – Aid to Students and Teachers of NC (FAST NC)
Please flag the revenue and expenditures as state and use state revenue code 32000-State Revenue-Other Funds.
Since it is a local PRC, DPI will not provide account codes, but your PSU will still need to follow the valid account codes located within DPI’s chart of accounts.
FY2024-25 Allotments - ALL PSUs
State PRC 0048 – Principal Performance Bonuses will be allotted next week. We are waiting on final Accountability EVAAS Data
The following items of interest are scheduled for allotment within the next 2 weeks:
- State PRC 0073 – School Connectivity Allotments as determined by the Office of Digital Teaching and Learning
- State PRC 0085 - Literacy Intervention allocations as determined by the Office of Early Learning
- Federal PRC 0110 - 21st Century Community Learning Centers – Grant Year 2025 Allotment approvals-to-date
State PRC 0016 Summer Reading Camp FY2024 Carryforward expires October 31st; balance will be reverted the following month.
Please see the August 9th newsletter for additional information on Carry Forward expiration dates.
Paid Parental Leave - All PSUs
Updates to the PPL section of the Employee Policies and Benefits Manual for all PSUs has been posted to the website to comply with changes approved by the State Board of Education at their October meeting. Thomas Tomberlin, Senior Director of Educator Preparation, Licensure & Performance can answer any questions related to these new policies (thomas.tomberlin@dpi.nc.gov).
As a reminder, all LEAs should be using absence code 25 for parental leave. This leave does not require a deduction. The substitute for the teacher on leave should be paid from PRC 11. Please ensure that you are aligning the substitutes to the teachers appropriately in your systems as we will be monitoring these expenditures.
PPL Form and FAQ Updates - IPS Only
The Paid Parental Leave (PPL) Reimbursement Request Form and FAQ for IPS has been posted on our website. Only approved schools that opted in are included.
Please adhere to the submission dates to ensure timely allotment reimbursements in December, March, and May. As a reminder, these are allotted with state funds that expire on June 30th. No requests will be honored past the last submission date for FY2024-25. Please refer to the FAQ for submissions past the last deadline.
If you have general allotment questions, please email allotments@dpi.nc.gov.
From the Center for Safer Schools
School Safety Grants Deadline Extension - All PSUs
The School Safety Grants deadline has been extended to Thursday, 31 October 2024 at 11:59 p.m. Please ensure that your grant is to the “Chief Administrator Approved” Level.
If you have any questions or concerns, please contact us at schoolsafetygrants@dpi.nc.gov.
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Deadline Reminders
ALL PSUs
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DUE DATE
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TOPIC
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NEWSLETTER
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10/31/2024
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School Safety Grants
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09/27/2024
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10/31/2024
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SS200 Full-Time Personnel Report
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09/19/2024
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11/01/2024
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Cleaner Classrooms for Carolina Kids Enrollment
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01/05/2024
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*NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide
At the AIM Conference (see session slides), NCDPI released the *NEW* NC Teacher Working Conditions Survey (NC TWC) Interactive Dashboard AND Interpretation to Action Guide. Educators can now access these new resources to explore and use their local data in new ways. Available on the Resources Page of NC TWC Website.
Protecting Our Students Videos Now Available
Superintendents, Principals and Charter School Directors,
Thank you for your patience as the Protecting Our Students videos and course information were being finalized. We are pleased to inform you that the videos are now ready and available below.
Information for Superintendents
Information for Principals
The North Carolina Center for Safer Schools has created a comprehensive course guide in alignment with N.C. General Statute 115C-105.57(2a). The Protecting Our Students Act is referenced in Session Law 2023-128/House Bill 142. This essential programming has been created by the North Carolina Center for Safer Schools in collaboration with Capitol Broadcasting Company and is aimed at equipping K-12 school employees with vital information regarding inappropriate behavior and adult sexual misconduct in school environments.
The law requires the videos to be shown to students in grades 6-12 in all public-school units. The course material provided in the guide fulfills the requirements to comply with this legislation. A staff video has also been made and is strongly recommended to be shown to staff prior to them facilitating the course with middle and high school students.
Please see the course guide to access course materials, facilitator guides and videos.
If you have any questions or comments, feel free to contact the Center for Safer Schools at schoolsafety@dpi.nc.gov. This email address is specifically for questions regarding these videos and N.C. General Statute 115C-105.57(2a).
Nominate Your School’s Leader for the Wells Fargo Principal of the Year Program!
Do you have an extraordinary principal leading your charter school? Now’s your chance to recognize their dedication, innovation, and the impact they’ve made on your students and staff by nominating them for the prestigious Wells Fargo Principal of the Year (POY) Program!
This program, overseen by the North Carolina Department of Public Instruction, celebrates exceptional leadership across the state. By participating, your school’s principal could join the ranks of those honored for their passionate commitment to education and positive contributions to school culture. You can learn more about the program and last year’s regional finalists and state winners by clicking here and here.
Eligibility Criteria:
- Must be a principal of a North Carolina public school.
- Have a minimum of four years of administrative experience (including assistant principal, principal, or central office roles).
- Lead a school with 100+ students in Average Daily Membership (ADM) or seven or more full-time, state-allotted teachers.
- Be employed as a practicing principal throughout the local, regional, and state selection process.
- Hold a valid principal’s license.
If you are interested in nominating a principal from your charter school, please ensure they meet these criteria and submit their information via the 2025 North Carolina Principal of the Year Nomination.
Once nominated, our POY Coordinator will contact your nominee with portfolio submission guidelines. The portfolio is due by October 25, 2024. We’ll ensure all documentation is submitted on time, and after submission, the regional and state teams will take over the selection process. You can access the complete selection timeline here.
Candidates will complete their portfolio as a Google Doc, which they can easily copy and edit. Once finalized, the document should be submitted as a single PDF file with all required signatures. 2025 North Carolina Principal of the Year Portfolio
If you have any questions or need further assistance, please don’t hesitate to reach out to Elizabeth Santamour at elizabeth.santamour@dpi.nc.gov. Let’s take this opportunity to celebrate and elevate the exceptional leadership in our charter schools!
Immunization and Health Assessment Compliance Reporting
Each year, all schools are required to report the immunization status of their kindergarten, 7th grade and 12th grade students, according to G.S. 130A-155(c) and G.S. 130A-440. The purpose of these reports is to ensure that all children enrolled in North Carolina schools are protected against vaccine-preventable diseases and to determine the number of children who meet state immunization requirements. Additionally, all North Carolina public and public charter schools are required annually to report on the status of Health Assessments for those students who are enrolling for the first time in a North Carolina public or public charter school (G.S. 130A-441(c)).
Report submission can take place after the 30th calendar day from the school’s official first day. A combined compliance report is available this year, by school name, and must be completed on-line at this link: 2024-2025 Annual K-12 Health Assessment and Immunization Report. . You may use the link to access instructions as well as worksheets to gather your responses prior to entering the online report. Compliance reports are due no later than November 1, 2024 but may be completed at any time prior to that date. Important Resources for Charter Schools: (Please Read)
Please click on each link.
Charter School Epinephrine Memo
Charter School Diabetes Memo
Feminine Hygiene Products Grant (FY25)
Application Now Open
We are excited to announce that the application for the Feminine Hygiene Products Grant Program for the 2024-2025 school year is now available. The Feminine Hygiene Products Grant Program provides grants of up to $5,000 per PSU to purchase feminine hygiene products. To receive this funding, your PSU will need to complete the grant application in its entirety. Grants will be awarded on a first-come, first-served basis. PSUs that did not receive a grant in the previous fiscal year will be given preference. Please review the allotment policy (page 77) for more information.
Click here to access the Feminine Hygiene Products Grant Program Application
If you have questions about the application or grant award process, please reach out to Lillian Pinto, Reproductive Health Consultant, via email: lillian.pinto@dpi.nc.gov.
K-12 Math Standards Release
The K-12 Math team launched our All-stakeholder surveys for the Math standards review. I've linked both the message from the listserv I sent out and a link to a Google doc with the specific links to each all-stakeholder survey and the introduction for each.
Could you run this in any/all of the charter school newsletters you might have? Feel free to tweak the wording as you think best. The surveys will stay open until Nov.4th.
NC Virtual Public School (NCVPS) is offering free Digital Transition professional development webinars for educators. CEUs are available.
Visit the NCVPS Digital Transitions website for registration links and archived recordings of sessions!
Edvantage Tutoring will be offered in the following curriculum areas:
• 6th, 7th & 8th Grade ELA
• Middle School ELA: Writing Lab (asynchronous assistance in ELA)
• 6th, 7th & 8th Grade Math
• 6th, 7th & 8th Grade Science
• 8th Grade Math I
• High School Math I
• High School Math II
• High School Math III
• High School Biology
• High School Chemistry
• High School English: Writing Lab (asynchronous assistance in English)
• Spanish I - IV
*General MS/HS Asynchronous Support (asynchronous assistance is also available in ALL curriculum areas listed)
Tutoring will be available Monday-Thursday, 4:00 PM-7:30 PM nightly September 23, 2024 through May 22, 2025. Daytime tutoring is also available per school/district request and may be utilized for students who are in ISS, suspended, homebound, absent, and/or working from home, McKinney-Vento, athletes needing extra support, etc.
There is a flat fee of $35/hour for tutoring. And, all tutoring slots are available in 30-minute increments. Please keep in mind that any unused purchased minutes automatically roll over to the next school year! Enroll today or send an email to request more information.
Request Tech Support for NCSIS and Other Applications
Need technical support? View NCDPI Technology Services’ new one-page reference sheet for frequently used support links and contact information. Please note that there are now two options for submitting support tickets related to NCSIS powered by Infinite Campus.
- For Infinite Campus application issues and general technical support, visit support.infinitecampus.com.
- For other NCSIS issues (duplicate students, amplify/missing students, etc.), visit go.ncdpi.gov/help and choose “Something is Broken,” then “NCSIS – Powered by Infinite Campus.”
NCDPI Master Data Calendar for 2024-25
The Master Data Calendar for the 2024-25 school year is a valuable resource to have on hand. The calendar outlines all data due dates for the 2024-25 school year.
NCDPI Master Data Calendar for 2024-25
Academic Standards Statewide Supports for 2024-25
NCDPI's Office of Academic Standards Statewide Supports for 2024-25 is now online! The professional development calendar offers a year-long overview of upcoming webinars, resources and leaders’ meetings for each content area. Be sure to check the calendar regularly for updates.
Find professional learning opportunities, registration information and more.
NCSIS Implementation Check-In Calls
Regular check-in calls are instrumental in resolving issues and providing timely support to PSUs. Superintendents, leadership teams, technical leads and SIS coordinators are strongly encouraged to participate. Moving forward, these calls will transition to a bi-weekly schedule. To ensure your questions are addressed, please submit them in advance.
Use this link to register and submit questions.
*NEW* 24-25 Office of Academic Standards Statewide Supports Document
The Office of Academic Standards is excited to share a yearlong look of upcoming webinars, resources, and leaders’ meetings. This link will stay live and will be periodically updated. The date in the footer will indicate the latest update. Please share!
Human Capital Monthly Webinars held by the Office of Licensure and Educator Preparation
Hosted by Dr. Tom Tomberlin, Senior Director, Educator Preparation, Licensure, and Performance, NCDPI
Dates:
November 8
December 6
Time: 10:30-11:30am
Virtual Link:
Kim Evans' Personal Room
Important MEMOs:
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