Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  March 16, 2018

Upcoming Events


April 4 - 5, 2018

State Board of Education Meeting 


April 9, 2018

Charter Schools Advisory Board Meeting

Action Items Due


March 1 - 31, 2018

Teacher Working Conditions Survey


March 15, 2018 - Past Due



March 16, 2018

SLD within MTSS Webinar

NCHEP Learning Institute Registration Due

Action Items Due Next Week

March 21, 2018

NCDPI & Research Triangle High School Professional Development Opportunity 

 Future Action Items  

March 26-27, 2018

NCHEP 2018 Learning Institute


March 28, 2018

NCDPI & Research Triangle High School Professional Development Opportunity

March 31, 2018

PF Submission #1


April 3, 2018

EC Directors' Webinar - 10:00 - 11:00 am


April 23, 2018

DLI Grant Due


April 30, 2018

PF Submission #2


May 1 - June 1, 2018

Charter School Health Report

May 11, 2018

Dyslexia Capacity Building Application Due


June 5, 2018

EC Directors' Webinar - 10:00 - 11:00 am


June 15, 2018

McKinney-Vento Data Submission

June 26, 2018

Final Opportunity - WS-FTP Historical Download


July 15-17

NC  Association for Public Charter Schools Conference

August 7, 2018

EC Directors' Webinar - 10:00 - 11:00 am


August 7 - 9, 2018

Growing Success for ELs Conference


October 2, 2018

EC Directors' Webinar - 10:00 - 11:00 am


December 4, 2018

EC Directors' Webinar - 10:00 - 11:00 am

NCDPI Office of Charter School (OCS) Updates



School Safety Survey - All Charter Schools Must Respond



With the recent tragedy in Florida, OCS has received many questions on how our charter schools are ensuring safety.  Legislation about lockdown drills passed the General Assembly back in the 2015 Session. It is an annual requirement for district schools and an annual recommendation for charters. Charter language is at NCGS 115C-218.75(b):


(b)        School Risk Management Plan. - Each charter school, in coordination with local law enforcement and emergency management agencies, is encouraged to adopt a School Risk Management Plan (SRMP) relating to incidents of school violence. In constructing and maintaining these plans, charter schools may utilize the School Risk and Response Management System (SRRMS) established pursuant to G.S. 115C-105.49A. These plans are not considered a public record as the term "public record" is defined under G.S. 132-1 and shall not be subject to inspection and examination under G.S. 132-6.


Charter schools are encouraged to provide schematic diagrams and keys to the main entrance of school facilities to local law enforcement agencies, in addition to implementing the provisions in G.S. 115C-105.52.

Please complete the brief survey by March 23, 2018 to help OCS accurately report safety measures in charter schools. 

Attachment:     2018 Charter School Safety Survey

March 2018 Charter School Performance Framework Submissions 


OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on March 31, 2018.


Deadline- March 31, 2018- All Schools


                A6- Admissions Policy and Lottery Application

                A11- Board Meeting Schedule

                A12- Board Residency

                A19- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)


            2019 Renewal Schools Only

    B1- Graduation Requirements

                B2- Student Promotion Requirements

                B7- Student Discipline Policy


All schools must submit the required documents per the established reporting timelines. Please submit information into the SharePoint system in pdf format only using previously established credentials. While the submissions are divided over two months, schools are invited and able to submit all items at one time if doing so is more convenient. 


NOTE: There is a new upload document to reflect the correction of A19 (formerly listed on correspondence as A17 – EMO/CMO Public Records Request). The error has been corrected and a revised upload document placed in the PF Resource Attachments.


Frequently Asked Questions (FAQs)

Q.    What is new with the Performance Framework for 2018?

A.    Submission requirements have changed.



·         This year, all schools are required to submit all applicable documents per the established reporting times. In the past, schools that did not have changes to documents were able to submit new documents only. For the 2018 Performance Framework, OCS is collecting required documents for all schools.



·         Two new submission requirements have been established (A20 and A21). These criteria documents are due by April 30, 2018. There will be future correspondence that explains whether a school is applicable to submit the evidence for A20 and A21 along with information on document requirements.



Q.  What is the required evidence for A12- Board Residency criteria?

A.  Provide a Board Membership list for the 2017-18 board of directors and include the city and state of residence for each board member.


Q.   How do I log in to access the SharePoint system?

A.   An account username was emailed separately to every school’s lead administrator and board chair. Use the website address and type that username into the log in screen.


·         Having trouble logging in? Try the following:

o   Clear the web browser history and clear browsing data.

o   Try using an “incognito mode” web browser window.

o   Ensure you are using the correct login username. It should contain the following aspects within it: cs_LEACODE_lead followed by the domain 


·         If the user password is not known or forgotten, contact the Help Desk at (919) 807-4357 for a password reset.


Q.  What happens after I submit the required documents?

A.  Process for review and notifications are below.


·         OCS consultants will review the March 31, 2018 submission documents from April 1 through April 30, 2018. As a reminder those documents for review will include A6, A11, A12, A19, B1, B2, and B7.



·         Correspondence will be sent ONLY in the event that a required document was not submitted properly, the document provided is not compliant, or a required document was not submitted at all. This correspondence will be sent to the Lead Administrator and Board Chair and will include a deadline for correction.


Q.  Will I receive correspondence that my documents were received and will be marked compliant?

A.  No, see the question and process above. Schools will receive correspondence if documents are not compliant, improperly submitted, or were failed to be submitted.


For questions regarding the 2018 Charter School Performance Framework, please contact Ms. Stephenie Clark at (919)807-3492 or


For technical support, please contact the Help Desk at (919) 807-4357.


Attachment:     2018 Performance Framework Resource Documents

English as a Second Language (ESL)/Title III Updates


Please see the attached document that contains important LIEP information for the 2017-18 school year. Contact Xatli Stox at with questions or concerns. 


Attachment:     ESL/Title Update


Digital Learning

NCDPI and Research Triangle High School Offer Personalized Training Opportunity

Would you and your teachers like to understand Personalized Learning and learn how to implement it well? Learn how to accelerate learning for your students?


Research Triangle High School is very pleased to be sharing our work in Personalized Learning, in partnership with NCDPI and @SummitPS, in Showcase Workshops all day 3/21 and/or 3/28. Stipends and overnight hotels available, courtesy of our state's Digital Learning Initiative. You'll be observing, questioning, listening, creating, researching and presenting - all with our experienced team members as personalized leaders. 


Teachers & School Leaders - register to learn PL! CEUs may be awarded.


RTHS is a 6-year old STEM-focused charter school in the middle of Research Triangle Park. RTHS has earned an 'A' from the state and has a strong OCS Performance Framework also. RTHS uses Personalized Learning as a tool to reach the broad spectrum of students who enroll at the school, who come from over 60+ middle schools and 11 counties, and thus enroll at this high school with widely divergent middle school preparations. We strive to accelerate learning for every student.


Spend March 21st or March 28th with us and learn how you could try out PL at your school! 

School leaders and up to four teachers from each school are welcome!

NC Department of Public Instruction (NCDPI) Updates


Regional Beginning Teacher (BT) Summits on the way in June 2018!! 

Come ONE, Come ALL! Registration details coming SOON!

Multi-Tiered System of Support

Multi-Tiered System of Support Updates


The purpose of the Integrated Academic and Behavior System Division is to prepare and support Charter Schools to implement a Multi-Tiered System of Support for total school improvement that results in college, career and community readiness for all students. 

While most administrators and teachers in your school may already be comfortable:

       Collecting data

       Problem solving around struggling learners

       Focusing on student achievement and

       Supporting teachers through professional development and coaching,

MTSS is about becoming more EFFICIENT and more EFFECTIVE in these areas. Our professional development, coaching and technical assistance, research and evaluation, and communication and visibility efforts are offered as a way to accomplish this. We invite you to watch the short video today to witness an example of how a North Carolina charter school has used the MTSS framework to improve outcomes for staff and students. In the video you will hear how this framework  has allowed them to move:

       From collecting data to examining trends and gaps around data,

       To the establishment of  well-defined protocols for team meetings, and 

       To a more effective problem solving model used by grade level teams.

If you have not yet joined an MTSS Cohort, guidance on next steps can be found here. If you have other questions about MTSS please contact us at

Justification Required for Exceeding 1.0 Percent Participation in the Alternate Assessment


Please see the attached memo, Justification Required for Exceeding 1.0 Percent Participation in the Alternate Assessment, from Dr. Stacey Wilson-Norman, Dr. Tammy Howard, and Mr. William Hussey to all LEA Superintendents and Charter School Directors.


If you have any questions, please contact your Regional Accountability Coordinator.


Attachment:   Memo+-+1%25+Justification+Letter_031518.pdf

NC State Board of Education Seal

State Board of Education Schedules Conference Call


The North Carolina State Board of Education will meet via conference call Monday, March 19 at 2 p.m.


The conference call will be hosted from the 7th Floor Board Room, Education Building, 301 N. Wilmington St., Raleigh. 


The meeting will be audio streamed.


The meeting agenda includes Dr. Eric Hall’s presentation on the results of the evaluation of the potential Innovative School District operators for Southside Ashpole Elementary School in Robeson County. At the close of Dr. Hall's presentation and subsequent board discussion, the board will go into closed session to discuss recent developments in the Leandro lawsuit and a personnel matter.


Questions regarding this meeting may be directed to the NCDPI Communications division at 919.807.3450.

Assistive Technology Evaluation Team Training


Please see attached memo regarding upcoming professional development training in the evaluation process for students who may require assistive technology to access curriculum.


If you have any questions, please contact Dottie Snyder at or 919-807-3987.


Attachment:     Memo+-+AT++Evaluation+Team+Training.pdf

Exceptional Children

Guidance on Specially Designed Instruction for Students with Functional Needs


Please see attached memo regarding specially designed instruction and eligibility for special education and related services.



Attachment:     Memo+-+Guidance+on+SDI+for+Students+with+Functional+Needs.pdf

New Extended Content Standards Training for English Language Arts/Math

Please see the attached memo regarding the upcoming professional learning opportunities for the New Extended Content Standards.


If you have any questions, please contact Dreama McCoy at or 919-807-3920.


Attachment:     Memo+-+New+ECS+Training+for+ELA-Math.pdf

Don't Miss This

NCDPI Newsletters


Weekly Finance Newsletter - March 16, 2018


DPI Seeks Proposals for Coding and Mobile App Grants


March 2018 NC Public School Partners' Newsletter


Superintendents' Weekly Message: March 13


Character Education News & Updates: March 2018


K-12 Education Legislative Update - Friday, March 16, 2018


March 2018 From the Board Room

Other News


NC Department of Health and Human Services (DHHS) Updates


North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety. 


The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students.  Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ).  The summary will open May 1, 2018 and be completed no later than June 1, 2018.


Please contact Ms. Kristin Wike at with questions or concerns. 


NC Homeless Education Program (NCHEP) Updates


McKinney-Vento data submission is due June 15, 2018. 

Data collection training materials have been updated and are now posted on the NCHEP data collection web page.





  • Review “Requested LEA Actions” found on data collection page.
  • Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
  • Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
  • If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
  • Name of Homeless Liaison with phone number and email address
  • LEA, charter school or lab school name with LEA code
  • Date of your last school day within the current academic school year
  • Data submissions are currently blocked until May 1, 2018.


Program specialist contact information: 

Email Paullett Wall or phone (336) 315-7407  (Regions 1, 2, 3, 4) 
Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)



LEA Website Posting – Updated Information


As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.  

Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details

Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.  

Instead, charter schools should post a link to the NCHEP Profile web page ( 

In addition to this link, please provide the following:



  • Homeless liaison name (first & last)
  • Homeless liaison contact information (phone and email)
  • State Coordinator’s name and phone number:  Lisa Phillips – 337-315-7491
  • NCHEP website  (
  • Definition of “homeless” from McKinney-Vento Act

NC Association for Public Charter Schools



We are excited to host this year’s conference at the Sea Trail Golf Resort & Convention Center in Sunset Beach, NC Sunday, July 15 through Tuesday, July 17!   Although the Sea Trail is one of the largest full-service conference centers on the North Carolina coast, its casually sophisticated spaces, beautiful outdoor venues and lush coastal surroundings set the stage for an intimate, fully personalized experience.   With three award-winning golf courses, indoor and outdoor pools, the beach a mile and a half away, and delectable seafood restaurants in neighboring Calabash, NC, the seafood capital of the world, there’s plenty to enjoy!  With our room block rates as low as $119/night, you may want to stay an extra night or two for a mini vacation!

Our theme this year, Building Bridges, is inspired by the Mannon C. Gore Bridge in Sunset Beach.   Replacing the old pontoon bridge built in the 1950s over the Intracoastal Waterway, the new bridge allows faster, more efficient movement between Sunset’s mainland and barrier island.  Throughout the conference we will explore the various ways bridges can be built to make connections between stakeholders, including teachers, parents, administrators, board members, businesses, and our district counterparts.  As illustrated in the conference logo, North Carolina’s children will be the ultimate beneficiaries of effective collaboration.