NCDPI Office of Charter School (OCS) Updates
School Safety Survey - All Charter Schools Must Respond
With the recent tragedy in Florida, OCS has received many questions on how our charter schools are ensuring safety. Legislation about lockdown
drills passed the General Assembly back in the 2015 Session. It is an annual
requirement for district schools and an annual recommendation for charters.
Charter language is at NCGS 115C-218.75(b):
(b)
School Risk Management Plan. - Each charter school, in coordination with local
law enforcement and emergency management agencies, is encouraged to adopt a
School Risk Management Plan (SRMP) relating to incidents of school violence. In
constructing and maintaining these plans, charter schools may utilize the
School Risk and Response Management System (SRRMS) established pursuant to G.S.
115C-105.49A. These plans are not considered a public record as the term
"public record" is defined under G.S. 132-1 and shall not be subject
to inspection and examination under G.S. 132-6.
Charter schools are
encouraged to provide schematic diagrams and keys to the main entrance of
school facilities to local law enforcement agencies, in addition to
implementing the provisions in G.S. 115C-105.52.
Please complete the brief survey by March 23, 2018 to help OCS accurately report safety measures in charter schools.
Attachment: 2018 Charter School
Safety Survey
 March 2018 Charter School Performance Framework Submissions
OCS collects evidence of operational, financial, and academic compliance through the Charter School Performance Framework (PF). Please find the submission criteria due on March 31, 2018.
Deadline- March 31, 2018- All Schools
A6- Admissions Policy and Lottery Application
A11- Board Meeting Schedule
A12- Board Residency
A19- EMO/CMO Public Records Request (only for schools contracting with EMO/CMO)
2019 Renewal Schools Only
B1- Graduation Requirements
B2- Student Promotion Requirements
B7- Student Discipline Policy
All schools must submit the required documents per the established reporting timelines. Please submit information into the SharePoint system in pdf format only using previously established credentials. While the submissions are divided over two months, schools are invited and able to submit all items at one time if doing so is more convenient.
NOTE: There is a new upload document to reflect the correction of A19 (formerly listed on correspondence as A17 – EMO/CMO Public Records Request). The error has been corrected and a revised upload document placed in the PF Resource Attachments.
Frequently Asked Questions (FAQs)
Q. What is new with the Performance Framework for 2018?
A. Submission requirements have changed.
· This year, all schools are required to submit all applicable documents per the established reporting times. In the past, schools that did not have changes to documents were able to submit new documents only. For the 2018 Performance Framework, OCS is collecting required documents for all schools.
· Two new submission requirements have been established (A20 and A21). These criteria documents are due by April 30, 2018. There will be future correspondence that explains whether a school is applicable to submit the evidence for A20 and A21 along with information on document requirements.
Q. What is the required evidence for A12- Board Residency criteria?
A. Provide a Board Membership list for the 2017-18 board of directors and include the city and state of residence for each board member.
Q. How do I log in to access the SharePoint system?
A. An account username was emailed separately to every school’s lead administrator and board chair. Use the website address https://leadpincgov.sharepoint.com/sites/lea/Pages/pfp.aspx and type that username into the log in screen.
· Having trouble logging in? Try the following:
o Clear the web browser history and clear browsing data.
o Try using an “incognito mode” web browser window.
o Ensure you are using the correct login username. It should contain the following aspects within it: cs_LEACODE_lead followed by the domain @lea.dpi.nc.gov
· If the user password is not known or forgotten, contact the Help Desk at (919) 807-4357 for a password reset.
Q. What happens after I submit the required documents?
A. Process for review and notifications are below.
· OCS consultants will review the March 31, 2018 submission documents from April 1 through April 30, 2018. As a reminder those documents for review will include A6, A11, A12, A19, B1, B2, and B7.
· Correspondence will be sent ONLY in the event that a required document was not submitted properly, the document provided is not compliant, or a required document was not submitted at all. This correspondence will be sent to the Lead Administrator and Board Chair and will include a deadline for correction.
Q. Will I receive correspondence that my documents were received and will be marked compliant?
A. No, see the question and process above. Schools will receive correspondence if documents are not compliant, improperly submitted, or were failed to be submitted.
For questions regarding the 2018 Charter School Performance Framework, please contact Ms. Stephenie Clark at (919)807-3492 or stephenie.clark@dpi.nc.gov.
For technical support, please contact the Help Desk at (919) 807-4357.
Attachment: 2018 Performance Framework Resource Documents
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English as a Second Language (ESL)/Title III Updates
Please see the attached document that contains important LIEP information for the 2017-18 school year. Contact Xatli Stox at xatli.stox@dpi.nc.gov with questions or concerns.
Attachment: ESL/Title Update
 NCDPI and Research Triangle High School Offer Personalized Training Opportunity
Would you and your teachers like to understand
Personalized Learning and learn how to implement it well? Learn how to
accelerate learning for your students?
Research Triangle High School is very pleased to be
sharing our work in Personalized Learning, in partnership with
NCDPI and @SummitPS,
in Showcase Workshops all day 3/21 and/or 3/28. Stipends and overnight hotels
available, courtesy of our state's Digital Learning Initiative. You'll be
observing, questioning, listening, creating, researching and presenting - all with
our experienced team members as personalized leaders.
Teachers & School Leaders - register to learn
PL! https://t.co/1SLB4KWRiF. CEUs may be
awarded.
RTHS
is a 6-year old STEM-focused charter school in the middle of Research Triangle
Park. RTHS has earned an 'A' from the state and has a strong OCS Performance
Framework also. RTHS uses Personalized Learning as a tool to reach the broad
spectrum of students who enroll at the school, who come from over 60+ middle
schools and 11 counties, and thus enroll at this high school with widely
divergent middle school preparations. We strive to accelerate learning for every
student.
Spend
March 21st or March 28th with us and learn how you could try out PL at your
school!
School
leaders and up to four teachers from each school are welcome! https://t.co/1SLB4KWRiF
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NC Department of Public Instruction (NCDPI) Updates
Regional Beginning Teacher (BT) Summits on the way in June 2018!!
Come ONE, Come ALL! Registration details coming SOON! btsummit.ncdpi.wikispaces.net
 Multi-Tiered System of Support Updates
The purpose of the
Integrated Academic and Behavior System Division is to prepare and support Charter Schools to
implement a Multi-Tiered System of Support for total school improvement that
results in college, career and community readiness for all students.
While most administrators and teachers in your
school may already be comfortable:
● Collecting data
● Problem solving around struggling learners
● Focusing on student achievement and
● Supporting teachers through professional
development and coaching,
MTSS is about becoming
more EFFICIENT and more EFFECTIVE in these areas. Our professional development, coaching and
technical assistance, research and evaluation, and communication and visibility
efforts are offered as a way to accomplish this. We invite you to watch the short video today to witness an example of how a North Carolina charter
school has used the MTSS framework to improve outcomes for staff and students.
In the video you will hear how this framework
has allowed them to move:
● From collecting data to examining trends and
gaps around data,
● To the establishment of well-defined protocols for team meetings,
and
● To a more effective problem solving model used
by grade level teams.
If you have not yet joined an MTSS
Cohort, guidance on next steps can be found here. If you
have other questions about MTSS please contact us at integratedsystems@dpi.nc.gov.
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Justification Required for Exceeding 1.0 Percent Participation in the Alternate Assessment
Please see the attached memo, Justification Required for Exceeding 1.0 Percent Participation
in the Alternate Assessment, from Dr. Stacey Wilson-Norman, Dr. Tammy Howard,
and Mr. William Hussey to all LEA Superintendents and Charter
School Directors.
If you have any questions, please contact your
Regional Accountability Coordinator.
Attachment: Memo+-+1%25+Justification+Letter_031518.pdf
 State Board of Education Schedules Conference Call
The North Carolina State Board of Education will meet via conference call
Monday, March 19 at 2 p.m.
The conference call will be hosted from the 7th Floor Board Room, Education
Building, 301 N. Wilmington St., Raleigh.
The meeting will be audio streamed.
The meeting agenda includes Dr. Eric Hall’s presentation on the results of
the evaluation of the potential Innovative School District operators for
Southside Ashpole Elementary School in Robeson County. At the close of Dr.
Hall's presentation and subsequent board discussion, the board will go into
closed session to discuss recent developments in the Leandro lawsuit and a
personnel matter.
Questions regarding this meeting may be directed to the NCDPI Communications
division at 919.807.3450.
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Assistive Technology Evaluation Team Training
Please see attached memo regarding upcoming
professional development training in the evaluation process for students who
may require assistive technology to access curriculum.
If you have any questions, please contact Dottie
Snyder at dottie.snyder@dpi.nc.gov
or 919-807-3987.
Attachment: Memo+-+AT++Evaluation+Team+Training.pdf
New Extended Content Standards Training for
English Language Arts/Math
Please
see the attached memo regarding the upcoming professional learning
opportunities for the New Extended Content Standards.
If you
have any questions, please contact Dreama McCoy at dreama.mccoy@dpi.nc.gov or
919-807-3920.
Attachment: Memo+-+New+ECS+Training+for+ELA-Math.pdf
Other News
NC Department of Health and Human Services (DHHS) Updates
North Carolina’s charter schools are required to comply with the Care of Students with Diabetes and with the School Supply of Epinephrine Auto-Injectors laws. Annually, charter schools report on compliance with each law, providing information that identifies staff educational and support needs related to compliance and student safety.
The Charter School Health Report is designed to assist schools in addressing the healthcare needs of students. Responses will be used to inform future training topics and to report on compliance with required legislation and policies such as Care of Students with Diabetes (§ 115C-375.3.) and School Supply of Epinephrine Auto-Injectors (§ 115C-375.2A ). The summary will open May 1, 2018 and be completed no later than June 1, 2018.
Please contact Ms. Kristin Wike at kristin.wike@dhhs.nc.gov with questions or concerns.
NC Homeless Education Program (NCHEP) Updates
McKinney-Vento data submission is due June 15, 2018.
Data collection training materials have been updated and are now posted on the NCHEP data collection web page.
Reminders:
- Review “Requested LEA Actions” found on data collection page.
- Preschool and out-of-school siblings of identified students should be captured in your data collection as soon as possible to avoid conflict with any pre-enrollments for the coming school year.
- Siblings with multiple program school identifications (McKinney-Vento, CECAS, migrant) can be captured in all relevant programs. Consult data collection FAQs (Multiple Program Identification (CECAS or Migrant) or contact your program specialist with questions.
- If your LEA’s last school day occurs after June 15th, and you have not already notified your program specialist, please provide written notification as soon as possible. Please include:
- Name of Homeless Liaison with phone number and email address
- LEA, charter school or lab school name with LEA code
- Date of your last school day within the current academic school year
- Data submissions are currently blocked until May 1, 2018.
Program specialist contact information:
Email Paullett Wall or phone (336) 315-7407 (Regions 1, 2, 3, 4)
Email Patricia Lentz or phone (336) 315-7402 (Regions 5, 6, 7, 8)
LEA Website Posting – Updated Information
As mentioned in the Fall Regional Compliance Forums, all LEAs are required under ESSA to have McKinney-Vento information posted to your website.
Regular LEAs can visit the NCHEP website to find the McKinney-Vento website information details.
Charter schools should note that due to smaller student populations, there is no requirement to post specific data counts to your website.
Instead, charter schools should post a link to the NCHEP Profile web page (https://hepnc.uncg.edu/about/)
In addition to this link, please provide the following:
- Homeless liaison name (first & last)
- Homeless liaison contact information (phone and email)
- State Coordinator’s name and phone number: Lisa Phillips – 337-315-7491
-
NCHEP website ( https://hepnc.uncg.edu/)
- Definition of “homeless” from McKinney-Vento Act
NC Association for Public Charter Schools
We are
excited to host this year’s conference at the Sea Trail Golf Resort &
Convention Center in Sunset Beach, NC Sunday,
July 15 through Tuesday, July 17! Although the Sea Trail is one of
the largest full-service conference centers on the North Carolina coast, its
casually sophisticated spaces, beautiful outdoor venues and lush coastal
surroundings set the stage for an intimate, fully personalized experience.
With three award-winning golf courses, indoor and outdoor pools,
the beach a mile and a half away, and delectable seafood restaurants in
neighboring Calabash, NC, the seafood capital of the world, there’s plenty to
enjoy! With our room block rates as low as $119/night, you may want
to stay an extra night or two for a mini vacation!
Our
theme this year, Building Bridges, is inspired by the Mannon
C. Gore Bridge in Sunset Beach. Replacing the old pontoon bridge
built in the 1950s over the Intracoastal Waterway, the new bridge allows
faster, more efficient movement between Sunset’s mainland and barrier
island. Throughout the conference we will explore the various ways
bridges can be built to make connections between stakeholders, including
teachers, parents, administrators, board members, businesses, and our district
counterparts. As illustrated in the conference logo, North Carolina’s
children will be the ultimate beneficiaries of effective collaboration.
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