Additional Fuel Funding for LEAs

Additional funds to offset the higher cost of diesel fuel for LEA school transportation operations went out this week in allotment revision 36. The additional allotment increased the per-gallon funding for diesel fuel to $2.01.  Please direct any questions about this to Kevin.Harrison@dpi.nc.gov.

Short Term Disability Payments Beyond Six Months (LEAs Only)

DPI will no longer key the refunds for “Short Term Disability Payments - Beyond Six Months” (Object Code 186) on DPI’s general ledger. 

These payments are refunds passed through DPI to LEAs from the Retirement Systems Division in the Department of the State Treasurer.  When the Retirement System processes LEA refund requests they send the total refund to DPI along with documentation for each refund.  DPI then sends a letter to the Finance Officer of each LEA receiving a refund that details who the refund is for, the reimbursement amount, and the reimbursement period being refunded.  DPI deposits the total amount of each LEA’s refund into their state bank account. 

It is imperative that the LEAs reconcile their bank accounts in a timely manner to record their current disability refund. Based upon the total amount of Reimbursement for Disability Benefits, the LEA should credit account code 1-5110-009-186 and credit account code 1-5110-009-231 for total amount of reimbursement for the State Health Plan.  The offsetting debit entry should be to their state cash account.

Direct questions concerning the amounts reimbursed by the Retirement Systems to Kimberly Albright, Disability Benefits Quality Control Analyst, Retirement Systems Division at kimberly.albright@nctreasurer.com.  Direct questions concerning the posting of the refund to your general ledger to Roxane Bernard at roxane.bernard@dpi.nc.gov.

Summer Reading Camp Funds – PRC016

DPI has prepared the allocation for summer reading camps and will post these to PRC 016 in the next revision. DPI anticipates issuing this next week.  In the meantime, you may find the allocation for each LEA and charter school in a report posted on the FBS website at http://www.ncpublicschools.org/fbs/ .     Finance Officers may contact the Allotments Section for questions related to these allocations.  Program-related questions should go to Karla Casteen at karla.casteen@dpi.nc.gov.