Charter Schools Weekly Newsletter (Includes Action Items)

Having trouble viewing this email? View it as a Web page.

Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491


Upcoming Events


May 8, 2017

Charter Schools Advisory Board Meeting


May 30 - June 1, 2017

State Board of Education Meeting 


Action Items Due

April 22 - May 19, 2017

Accountability Roster (School Verification)


Weekly - May 2017 

NC School Jobs Webinar - Please visit this website to learn more about and register for the training opportunities

Action Items Due Next Week


May 8, 2017

67th Conference on Exceptional Children  - Call for Proposals Due

Future Action Items


May 17, 2017

Charter Schools Cash Management and MSA Training

May 20 - June 2, 2017

Accountability Roster (District Verification)


June 1, 2017

Latest EOY Home Base News - Please Review and Respond


Eligible Schools Summary Report (ESSR) Webinars - (See Dates Below)

May 22nd 10am


May 22nd 2pm


May 23rd 10am


May 23rd 2pm


May 24th 10am


May 24th 2pm


May 26, 2017

IDEA Grant Due


June 13 - 14, 2017

New Charter Schools Leaders Institute


June 15, 2017

McKinney-Vento Data Submission


June 16, 2017

Home Base Opt-In


June 30, 2017

EC Summer Institute Registration Due 


NCDPI Office of Charter Schools (OCS) Updates


Happy National Charter Schools Week!



Please take the time to review and feedback on the new draft of North Carolina's ESSA Plan.


Attachment:     ESSA State Plan 

The third draft of the State Plan for the Every Student Succeeds Act is available for public review.

Thank You

Rocky Mount Preparatory (RMP) Presents at May 3 State Board of Education (SBE) Meeting




Mr. Todd Pipkin and Dr. Chaunte Garrett from RMP delivered a presentation to the SBE. The presentation from the meeting is attached for your review. Thanks to the RMP leadership for this presentation. 



Attachment:     RMP SBE Presentation

New Charter School Leaders Institute - Reminder


Registration is now open for the  2017 New Charter School Leaders Institute.  This 2-day event will be held June 13-14, 2017 at the NCDPI Building in downtown Raleigh (301 N. Wilmington St.).  


Participants will have an opportunity to hear from experts from NCDPI, DHHS, DPS, and local charter schools on various topics.  Some of the topics will include the Multi-Tiered System of Support, School Safety, State Health Requirements, Building Culture Through the Hiring Process, and more! 


Please use this link to register: Registration Link

The registration deadline is Sunday, May 21.  


Please contact Dr. Kebbler Williams at or 919-807-3598 if you have any questions about the Institute.

Public Schools of North Carolina

NC School Jobs by PeopleAdmin

There are over 70 districts live in the system and a number of charter schools are beginning to post positions as well, so we strongly encourage charter schools to take advantage of this resource as soon as you can. We have thousands of applicants in the system which your school will have access to when you go live in the system.


The steps associated with implementation are: 



  • Contact Craig Tucker at to request an NC School Jobs workbook
  • Complete the workbook and submit your school’s logo
  • Participate in Training
  • Familiarize yourself with the system
  • Execute a few cutover steps and go-live in the system



Webinar training classes are scheduled on a weekly basis through the end of May 2017. Please visit this website to learn more about and register for the training opportunities. Webinars will last 1.5 hours with the ability to continue an additional 30 minutes if requested. Team members from the service provider, Jeff Davenport and Bill Barry, will lead the trainings and assist you with the implementation process

NC Department of Public Instruction Updates


2017 Summer Tuition Reimbursement

Please provide the attached tuition reimbursement application to lateral entry or provisionally licensed teachers who are seeking to become fully certified in the education of children with disabilities.


The application deadline is August 18, 2017.  Copies of this application packet may be reproduced as needed and will also be posted on the Exceptional Children homepage


If you have any questions, please contact Carol Moffitt at 919 807-3997 or

Attachments:       Memo-Tuition+Reimb+Summer+17.pdf



Thank You

Feedback from March Institute on Individual Education Plan (IEP) Training Process and Forms

The Exceptional Children (EC) Division has completed its review of the feedback received during March Institute regarding the IEP Process Training and new IEP forms.


Attached you will find a compilation of the feedback along with a description of the Division’s revisions to forms and general responses as a result of the comments received. This information will be referenced and discussed during the Regional Directors' Meetings next week.


Please note that your feedback was carefully considered, some suggestions have been acted upon, and some will continue to be considered as development with the vendor and revisions to the training modules are conducted. Points of clarification with policy require detailed discussion, therefore these opportunities will be incorporated in the face to face trainings to be held during 2017-2018.


If you have additional questions or concerns, contact Carol Ann Hudgens, Section Chief – Policy, Monitoring and Audit at




Attachments:    Memo-March+Institute+Feedback+-+IEP+Forms.DPI+Response+0517.pdf



Eligible Schools Summary Report  (ESSR) Webinars 


The Eligible Schools Summary Report (ESSR) in PowerSchool is now open for data entry, and there are a series of scheduled webinars for those unfamiliar or who need a refresher.   Please note that there are no changes from the previous years’ collections.    

Who reports?  ALL LEAs and charters in North Carolina, regardless if the school receives Title I, Part A funds.  

What data is collected?  Total number of children enrolled in the school(s), total number of low-income children, the Title I program that will be operated during the 2017-18 school year, and Community Eligibility Provision (CEP) participation.


Please select a date from the list below:


May 22nd 10am


May 22nd 2pm


May 23rd 10am


May 23rd 2pm


May 24th 10am


May 24th 2pm


Arts Access News

Please see the attached document regarding arts access.  



Attached:     Arts+Access+News+050217.pdf

School Based Enterprise Bazaar, 67th Conference on Exceptional Children

Please see the attached invitation to sell products students create in School Based Enterprises at the 67th Conference on Exceptional Children on November 16. 

Applications will be accepted from May 1 - June 2, 2017.

If you have any questions, please email Beverly Colwell ( with "School Based Enterprise Bazaar" in the subject line.

Attachement:     Memo-EC+Conference-School+Based+Enterprise+Bazaar.pdf

NCDPI Math Social Media Logo

Spring Regional High School Math Implementation Professional Development Sessions



Please use this link to register for the 2017 Spring Regional HS Math Implementation PD Sessions.  

Youth Mental Health First Aid Instructor Training - ***Limited Seats Available***


Applications are currently being accepted for the Youth Mental Health First Aid Instructor trainings scheduled in partnership between the Department of Public Instruction (DPI) and the Department of Health and Human Services-Division of Mental Health Developmental Disabilities and Substance Abuse Service (DHHS-DMHDDSAS).  

The five-day instructor certification trainings are scheduled at DPI in Raleigh, July 17-21 and August 7-11. Each training is limited to 30 seats and spaces are filling up fast!  Applications are due June 2 (for July training) and July 3 (for August training), but all spaces will be filled on a first-come first-served basis.


Districts are invited and encouraged to select up to three district representatives to be trained as certified instructors so they can offer the one-day Youth Mental Health First Aid to school personnel and others.  In selecting district representatives to be trained, the following are a few important points to consider:


  • must complete the instructor application and be pre-registered to attend
  • must be able to attend all five days of training in order to be certified as an instructor
  • are comfortable teaching groups of adults
  • understand best practices in learning and facilitating groups
  • are able to deliver Youth Mental Health First Aid training at least three, preferably six, times per year
  • preferably have some general knowledge of mental health and substance use issues (e.g. school counselors, school social workers, school psychologists, school nurses, behavioral specialists, teachers trained in Positive Behavioral Interventions and Supports, etc.)

Click here to access the instructions and application packet. Please submit applications to  Please submit the application file only and not the instructions due to email file size limits.  If you have trouble accessing the application packet or submitting it, please email Ruby Brown-Herring at

Home Base

Home Base Opt-in Update


As of Friday, May 5, nine charter schools have opted-in to the Home Base suite of tools for the 2017-18 school year. 

To access the opt-in tool please go to

June 16 is the closing date for your decision.  Please contact Jamie Woodlief, Project Coordinator at or 919-807-3745 if you have any questions or see our FAQ's.

Transforming Professional Learning in North Carolina

As we look to the future of professional learning in North Carolina, we see an opportunity for transformation. The Professional Development Coordinators in the Educator Effectiveness Division of NCDPI are envisioning ways to build professional development capacity within districts and charter schools. By focusing on the Learning Forward Standards for Professional Learning, we can re-imagine the way we learn as educators. Please take a few minutes to watch the short video at this link to learn more about having your voice heard and shaping the direction of professional learning for educators in North Carolina. We are seeking feedback from all types of educators, including teachers, teacher leaders, and principals.


Link to Video

Link to Survey

We look forward to hearing from you! Please feel free to email the video and survey to other colleagues.


Cash Management and MSA Training (Charter Schools)

We will have a Cash Management and MSA training class for Charter Schools on Wednesday, May 17, 2017 at the Department of Public Instruction in Raleigh, NC, Room #564 from 10:00 am - 4:00 pm.

There is no registration fee for the class, but you must register in order to attend.

The class is designed for those who work in the charter school finance office.

The class consists of "Hands-on" training with the emphasis on understanding the monthly financial reports, a brief lecture on Compliance & Monitoring, and a brief overview of the Cash Management System. Instruction is geared to the beginner or new user and as a refresher for others.

There are only a certain number of seats in the training room, so limited space is available on a first come, first serve basis.

If you would like to attend this class, please provide your name, your email address, and charter school name and charter school number and email Roxane Bernard at The training class is for current year charter schools.

If you have questions, please call Roxane Bernard at 919-807-3725. You will be notified by email when you have been successfully registered for the training class.

Allotments Year End Deadlines

ABC Transfer Request - The last date to submit ABC Transfers for processing in FY 16- 17 is May 31, 2017.

Revision Request - The last date to submit Allotment Revision items for processing (which includes Federal Grant approvals or funding) for the final revision for FY 16-17 is June 7, 2017. The final regular revision will be processed on June 14, 2017.

If an LEA or Charter School is expecting an allocation and it is not on an Allotment Report to date, please contact the Allotment Section at 919-807-3739 or the Program Grant Administrator.


NC Virtual Public School (NCVPS) Announces E-learning Advisor Candidates

NCVPS is pleased to announce its top four candidates for the 2017 E-learning Advisor (ELA) of the Year Award. NCVPS teachers and staff members nominated educators at the school and district level who have had a positive impact on their NCVPS students. Nominated ELAs employ innovative practices that can serve as a model for other schools or districts. Their practices improve the overall effectiveness of online learning and contribute to the success of students taking NCVPS courses.


Nominations included individuals working in various roles such as the e-learning advisor, lab facilitator, EC coordinator, data manager, principal, and the district e-learning coordinator. Nominees were then invited to submit a portfolio that showcases their e-learning program.


Here are the four finalists for the 2017 award:


  • Amanda Housand - Union Academy Charter School
  • Robin Lamb - Cedar Ridge High School, Orange County Schools
  • Neal Dorow - Eugene Ashley High School, New Hanover County School
  • Nartarshia Sharpe - Crossroads Flex, Wake County Schools


NCVPS will now conduct phone interviews with each finalist to conclude the award process. A winner will be announced in two to three weeks.


We would like to congratulate all thirteen candidates who were nominated for this year’s award. See the full list of nominees at this link: . NCVPS could not have achieved the success that it has achieved without the fantastic ELAs at the school and district level.


Don't Miss This

NCDPI Newsletters


Weekly Legislative Update - Friday, April 29, 2017


May 4, 2017 - Home Base Biweekly Update


NC Superintendent Mark Johnson to Visit Johnston County and Davidson County Schools


ESSA State Plan 

State Board of Education Welcomes New Legislative Affairs Director 

Latest EOY Home Base News -  May 5, 2017 - Please Review and Respond


Finance Officers' Newsletter May 5, 2017


Weekly Legislative Update - Friday, May 5, 2017


May 1, 2017 Superintendents' Weekly Message

Charter Schools In the News






Other News

North Carolina Department of Health and Human Services - Charter School Reporting Requirement

North Carolina’s charter schools are required to comply with both the Care of Students with Diabetes law (G.S. 115C-375.3) and the School Supply of Epinephrine Auto-Injectors law (G.S. 115-375.2A). 

As a result, the Division of Public Health administers the Charter School Health Annual Report.  In addition to compliance reporting, responses are also used to inform future training topics and allows the Division to better assist you with addressing the health care needs of your students.


This year’s report will again be completed via a Survey Gizmo link (below) and is due no later than June 1st

Please contact Catasha Wiliams at with questions or concerns.