Charter Schools Weekly Newsletter (Includes Action Items)

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  October 28, 2016

Upcoming Events



November 2 - 3,  2016

State Board of Education Meeting

November 15 - 16, 2016


Charter Schools Advisory Board Meeting


Action Items Due 

OCS Customer Service Survey

Annual Report Survey Response Form

Action Items Due Next Week


November 1, 2016


Kindergarten & 7th Grade Immunization Report Due


Health Assessment Compliance Report 

US Department of Education SharePoint Data Collection Due


November 1 - 15, 2016

(CSADM)  Phase 0 data collection, Material Increase in ADM or Grade Expansion

November 4, 2016

PowerSchool Functionality Webinar

November 6, 2016

Planning Year Session #3 Registration Ends


Future Action Items


November 15, 2016


NC Governor's School Nominations Due

November 16, 2016

Planning Year Session #3


November 18, 2016


Language Instructional Education Plan (LIEP) Due - 16 17 LIEP Template


SS200 Online Report Due

December 2, 2016

CTE Fall Training Opportunity


January 27, 2017


Community School of Davidson Fresh Take Conference

NCDPI Office of Charter Schools (OCS) Updates


Training Opportunity

Board members from charter schools that are opening in 2017 are required to attend 5 face-to-face planning year sessions from September to January.  The school leader and some of the board members are also required to attend the New Charter School Leaders Institute in June.  

As a customer service, the Office of Charter Schools continues to open up these sessions to all charter schools.  If you have a new school leader and/or a new board member interested in attending any of the sessions, he or she must register to attend.  

The next session is scheduled on Wednesday, November 16th.  Registration is now open for this session, which will focus on Charter School Accountability and Operations. Registration ends on Sunday, November 6th. Please use this link to register: 
For questions, please contact Dr.  Kebbler Williams at


Charter Schools 2017-2018 Enrollment Increase and/or Grade Expansion 



Per NC General Statute 115C-218.5(e-f), a school must request approval from the State Board of Education if the school is planning to grow student membership more than 20%, unless this growth is approved in the planned growth in their charter.  A school must also request approval from the State Board if the school is planning to add more than one grade than is approved in their charter.  The legislation states that schools must meet the following criteria in order to be eligible for greater than 20% increase:

1. The actual enrollment of the charter school is within ten percent (10%) of its maximum authorized enrollment.

2. The charter school has commitments for ninety percent (90%) of the requested maximum growth.

3. The charter school is not currently identified as low-performing.

4. The charter school meets generally accepted standards of fiscal management.

The 2017-18 Enrollment Increase and/or Grade Expansion data will be collected using the Charter School ADM Projection System (CSADM) beginning November 1, 2016 and ending November 15, 2016.  This system replaces the Office of Charter Schools “Statement of Intent” (hard copy form) requesting enrollment growth greater than 20% or grade expansion. Requests not submitted using the CSADM and do not meet this deadline will not be included in the State Board of Education approval meeting.


All Charter School administrators are required to go into the CSADM system, certify and submit the school’s intent, even if the school is not requesting State Board of Education approval.

If your school will require State Board approval, you should assess your school’s eligibility per the criteria above and obtain approval from the school’s board to submit your request to the State Board.  These requests will be submitted to the State Board for discussion in January and approval in February.

The link to the 2017-18 Charter Schools ADM Projection System will be located at the Financial and Business Services website under “What’s New”: .


The Charter School administrator or Charter School Board Chair will need an active North Carolina Identity Management identification (NCID) login.


If you do not have an active NCID, you must contact your Charter Schools’ NCID administrator

to set up an account for you.  A directory of charter school NCID administrators is available at . DPI cannot assign an NCID or reset NCID passwords.


For your reference, the 2016-17 CSADM data (prior fiscal year), if applicable, is now viewable from within the application.


If you have questions about your school’s eligibility for grade expansion or enrollment increase, please contact Brain Smith, Education Consultant, NC Office of Charter Schools, 919-807-3492.

If you have questions about navigating the Charter School ADM Projection System, please contact Angela Harrison, School Business Division,, 919-807-3734.

Licensure Assistance



To continue the service OCS offered to charter schools last year, please submit to Dr. Deanna Townsend-Smith any delays you are experiencing with licensure processing. The Licensure Division has been responsive and has worked collaboratively with OCS to expedite requests received from our office.



Please continue to use the Online Licensure Database as this is important to the licensure process. If you have experienced delays, email an Excel spreadsheet to Dr. Townsend-Smith @ detailing the teacher's full name, the day you submitted the request, the specific information submitted, and any payment sent. Contact OCS directly with any questions or concerns. 

NC State Board of Education Seal

NC Department of Public Instruction (NCDPI) Updates


State Board of Education Meets Next Week

The State Board of Education will meet next week, Nov. 2 – 3, in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.



The agendas for this meeting and executive summaries are available online (under Meetings tab). Please note that Board members will discuss all agenda items (unless otherwise noted) in their committee meetings on Wednesday, Nov. 2. Board members will summarize their Committee discussions and take action on agenda items as appropriate during their full Board meeting on Thursday, Nov. 3.

The State Board’s committee meetings and full Board meeting are audio streamed for those who can’t attend. To provide comments or feedback regarding specific agenda items, please email State Board members individually or email general comments/feedback.

October 28, 2016 PowerSchool Functionality Webinar – Rescheduled

The October 28, 2016 webinar featuring PowerSchool functionality for the Office of Civil Rights (OCR) has been rescheduled.  Join us Friday, November 4, 2016, from 9:30 to 11:30 a.m. for a demonstration highlighting setting up the PowerSchool system for the OCR report.  All questions are welcome and any staff working on the CRDC collection are invited to attend.  If you have not already registered, please use the following link:


In Case You Missed It

Updating Schoolnet Emails


Please take about 5 minutes  to ensure your contact information is correct for the Home Base Program: Schoolnet. We are setting up State-wide google groups and want to make sure you are included.


Please follow the steps outlined below:

1.  Go into this new link for UNCLAIMED SN Leads:

2. Make sure your information on the "Charter" tab is highlighted in green if correct and yellow if updated. If you see red, that means a previous email sent to the email addresses bounced back.


If you have additional email updates for other Home Base products (Powerschool, TrueNorth Logic), please email these to

North Carolina School for the Deaf Advisory Council to Meet

The North Carolina School for the Deaf Advisory Council will hold its quarterly meeting on Thursday, Nov. 3, from 2-5 p.m., in the Main Building Auditorium and Large Conference Room, North Carolina School for the Deaf, 517 West Fleming Drive, Morganton.


An agenda for this meeting is attached.


American Sign Language and Voice Interpreters will be provided at the meeting. A Spanish interpreter also will be available. Prior notice of other languages requested will be required to make suitable arrangements.


Questions regarding the meeting may be directed Kim Collins.



Attachment:     Nov 3 School for Deaf Advisory Council Mtg Agenda.pdf

CTE Learning that works for North Carolina

Career and Technical Education (CTE) State Assessment Training for Charter and Regional Schools


Test coordinators in charter or regional schools have the opportunity to learn all about CTE every month in a regional setting, which allows for in-depth discussions and training. There are two CTE Assessment  training opportunities, one in the fall and one in the spring.  The fall training is scheduled December 2, 2016 (fall semester).


Those coordinating CTE State Assessments should also be identified in EDDIE as “CTE Instructional Management Coord.” This designation servers as the authoritative source, and allows the user to have access to CTE state level testing materials. We encourage and welcome those designees to attend the December 2nd training in their perspective regions. 


According to the NC Testing Code of Ethics, it is ethically essential that a person, identified by the district superintendent, provide test training to his/her schools.  In order for that to be done accurately and effectively, a CTE Instructional Management Coord. needs training.  The CTE State Assessment training dates are provided below.  Signed rosters will serve as evidence of this training.  Please email the IMC Chair and the CTE Regional Coordinator so they know who will be attending in advance to help with reserving lunch  and room space.


CTE State Assessment Training (Fall 2016)

Central Region Training

December 2, 2016


Alamance Burlington School System

1712 Vaughn Road

Burlington, NC  27217

9 a.m. to 2 p.m.

$20.00 registration

Contacts (Chair) (CTE Central Region Coordinator)



Northeast Region Training

December 2, 2016


NC Tele-center

415 East Boulevard

Williamston, NC  27892

9 a.m. to 2 p.m.

$15.00 registration

Contacts  (Chair) (CTE Northeast Regional Coordinator)


Northwest Region Training

December 2, 2016


Mitchell Community College

Workforce Development Center, Room 205

701 West Front Street

Statesville, NC 28677

9 a.m. to 3 p.m.

$10.00 registration

Contacts (Chair) (CTE Northwest Regional Coordinator)


Southeast Region Training


December 2, 2016


E.E. Smith Middle School, Computer/Training Lab

174 Mallard Street

Kenansville, NC 28349    

9 a.m. to 1 p.m.



michelledavis@CCS.K12.NC.US (Chair)  (CTE Southeast Regional Coordinator)


Southwest Region Training

December 2, 2016


Cabarrus County Location TBD

Address TBD

9 a.m. to 2 p.m.

$20.00 registration

Contacts (Chair) (CTE Southwest Regional Coordinator)



West Region Training


December 2, 2016


South College

140 Sweeten Creek Road

Asheville, NC 28803

9 a.m. to 1 p.m.

$10.00 registration

Contacts (Chair) (CTE West Regional Coordinator)

Professional Development Opportunity for Assistant Principals


The South Service Support Team at the North Carolina Department of Public Instruction is offering a professional training opportunity for Assistant Principals. This professional development is designed to provide professional learning support in the areas of Instructional Leadership and Building Professional Capacity.


Please join us on December 14, 2016 at Robeson Community College: The A.D. Lewis Auditorium (Building #15) -OR- December 15, 2016 at UNC Wilmington: Education Building Room 162. Registration and coffee begins at 8:30 am. The session commences at 9:00 am and ends at 3:30 pm. Lunch is not provided.


Registration is limited! Please use the following link to register:


Please contact Gerri Martin at with questions or concerns. 


Free Educational Resources - NC Department of Natural and Cultural Resources

NCDPI is honored to partner with Natural and Cultural Resources to ensure educators know about, have access to, and take advantage of resources that are aligned to the NC Standard Course of Study. We will distribute their monthly newsletter and ask that you please share across your district or charter school for both professional and personal use! 

The October newsletter that highlights online educational resources can be accessed HERE. It highlights online educational resources for the arts, history, information technology/media, and nature. Anyone with the link can view, so please copy, paste and forward this segment to administrators, teachers and parents!


The NC Department of Natural and Cultural Resources is all about what’s happening today in the arts and music, but also about what’s happened in the past to get us here and preserving our state's scenic splendor. They're home to 27 historic sites, seven history museums, two art museums, two science museums, three aquariums and Jennette's Pier, 39 state parks and recreation areas, the N.C. Zoo, the N.C. Symphony, the State Library, the State Archives, the N.C. Arts Council, State Preservation Office and the Office of State Archeology. 

Don't Miss This

NCDPI Newsletters



Superintendents' Weekly Message 


Finance Officers' Newsletter


Home Base Biweekly Update


October 2016 From the Board Room


Schools Honored for Highest Graduation Rates 

National Blue Ribbons Awarded to Eight NC Public Schools 

NC Students Make Gains on SAT, AP Exams 

Charters In the News


7th Grade Science Teacher at Charter Day School in Leland earned the NC Science Teacher Association's 2016 Distinguished Service Award 

Other News

NC Division of Public Health

You are invited to attend the 2016 Fall Regional Charter School Update Meeting.  The NC Division of Public Health will host four meeting locations:


  • Monday, November 7th at the Mecklenburg County Health Department in Charlotte, NC

  • Monday, November 14th at the Sheppard Memorial Library in Greenville, NC

  • Monday, November 21st at the Morganton Public Library in Morganton, NC

  • Tuesday, November 29th at the Division of Public Health Six Forks Rd. Campus in Raleigh, NC


Each meeting offers the same core agenda and is scheduled from 10:00am-12:00pm.  In addition to receiving important charter school health updates, participants will have an opportunity to discuss regionally specific questions/topics.  In an effort to keep meetings conversational, registration is limited to no more than two participants per school—target audience includes those responsible for the coordination of school health requirements.  On-line registration is required and can be completed by accessing the link below:



Questions may be directed to Catasha Williams, Charter School Health Consultant at or 252-230-1126,