Charter Schools Weekly Newsletter

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Office of Charter Schools

6303 Mail Service Center, Raleigh, NC 27699-6303  •  919.807.3491

WEEKLY NEWSLETTER  –  June 10, 2016

Upcoming Events


June 14, 2016 

Charter Schools Advisory Board Meeting


June 14-15, 2016

New Charter School Leaders Institute

Action Needed

June 1 - 15, 2016

CSADM Final ADM Verification

June 15, 2016

McKinney-Vento Data Submission


Home Base Opt-In


June 30, 2016

Military Student Identifier Collection


PRC 118 Autism Coaching Team End-of-Year Reporting


July 1, 2016

Update & Verify EDDIE Information


Form 479 Submission


NCDPI Office of Charter Schools (OCS) Updates



NC Charter Schools Advisory Board to Meet

The North Carolina Charter Schools Advisory Board will meet next Tuesday, June 14, from 9 a.m. – 3:30 p.m., in the 7th Floor Board Room, Education Building, 301 N. Wilmington Street, Raleigh.

Agenda items include the discussion and approval of the Charter School Advisory Board’s strategic calendar and application process for 2016-17, Ready to Open Report and possible Interviews, and interviews with representatives from Rocky Mount Preparatory, Thunderbird Preparatory, and Neuse Charter School regarding areas of noncompliance.

The draft agenda is attached. The meeting will be audio streamed for those who cannot attend. Questions regarding this meeting should be directed to the NCDPI Communications division at 919.807.3450.

Attachment:     CSAB June 14 Draft Agenda.docx

NCDPI Math Social Media Logo

NC Department of Public Instruction (NCDPI) Updates


Math I, II, and III Revised Standards Available Online


The June 2016 NC Public School Partners’ message sent to you included an article on the State Board’s recent approval of revisions to Math I, II and III draft standards.

If interested, the revised standards are available online for review.

2016 NC Teacher Working Conditions (TWC) - Technical Error Resulting in Omitted Survey Items

Please open the attached memorandum from the New Teacher Center, NC TWC Team regarding the 2016 NC Teacher Working Conditions Survey and the Technical Error Resulting in Omitted Survey Items.



Attachment:     2016 NC TWC - Technical Error Resulting in Omitted Survey Items.pdf

NC School Bus

NCDPI Transportation Services Courtesy School Bus Inspections



NCDPI Transportation Services offers a courtesy inspection for county school bus garages and charter schools. To help deliver service timely, information is needed on the number of school buses operated at your school and if you would like the courtesy inspection. 


Please send an email to in Transportation Services to let her know that (1) you do not operate any school buses, (2) that you request a courtesy inspection and how many school buses you operate, or (3) that you operate school buses but do not request the courtesy inspection. 


Questions can be directed to transportation section chief Derek Graham  (919) 807-3571 or


2016-17 Educational Directory and Demographical Information Exchange (EDDIE) Update 



EDDIE is the authoritative source for NC public school numbers and demographic information, is used to feed multiple NCDPI technology systems including; AccountabilityPowerSchool, and NC School Report Cards, and is used to meet federal reporting requirements.



On July 1, 2016 please ensure all information in EDDIE is updated and verified. Please see the attached memo for additional detail about this process.





Attachment:    EDDIE Update 2016 

Multi-Tiered System of Support

Multi-Tiered System of Support (MTSS) Update



Examining Core Beliefs

Individual and collective beliefs impact selections and implementation of practices and systems. 

      Practices are how we support our students. 

      Systems are how we support our staff.  


Belief work is challenging, incredibly rewarding and critical to MTSS implementation.  North Carolina MTSS has identified these 4 fundamental beliefs:

      All student groups can learn, make growth, and reach      

        proficiency with current academic and behavior standards.

      Core Instruction (Tier I) in reading, math, and behavior can be 

        effective for the majority of our student groups.

      Supplemental instruction (Tier II) can ensure students achieve 

        grade level benchmarks.

      Intensive instruction (Tier III) can ensure students are 

        growing toward achieving grade level benchmarks.

How do the existing beliefs in your charter school align with these fundamental beliefs? NC MTSS provides a belief survey for implementing sites to assist with digging into this level of problem-solving.  All Charter Schools participating in a MTSS cohort have access to this survey.

If you have additional questions, please contact Amy Jablonski at

Exceptional Children (EC) Summer Webinar Series



Please see the attached regarding EC webinar opportunities this summer. 


If you have any questions, please contact Lynn Makor at or 919 843-7049.



Attachment:     Memo-Summer Webinar Series

Home Base

Home Base Usage 2016-17 Frequently Asked Questions (FAQs)


Please see the attached Home Based 2016-17 Usage FAQs memo.



Attachment:     Home Base Usage 2016-17 FAQs

NCDPI Educator Effectiveness Webinar Series Survey

A brief survey has been created to allow you the opportunity to provide feedback and input on the 2015-2016 NCDPI Educator Effectiveness Webinar Series. These webinars are to assist educators with using the Home Base Educator Effectiveness and Professional Development Systems. Responses will be used to plan webinar content for the upcoming school year so as to best support your needs. 

Please click here to participate in the survey no later than June 30, 2016.

Professional Development

MCNC Charter School Network Training Opportunity


Over the past year, MCNC has received numerous requests from charter school administrative and instructional technology personnel to conduct an introductory level workshop on networking and information technology. The purpose of the workshop would be to introduce fundamental networking concepts and to review the numerous factors that should be considered when deploying technology in a charter school.

The tentative plan is to conduct two 1-day workshops, one in the Raleigh area and one in the Charlotte area. The workshops would be developed and delivered by MCNC, and there would be no cost for a charter school to attend. The following is a summary of the proposed agenda:

1) Introduction to MCNC and how MCNC supports the K12 

2) Introduction to basic computer network components
3) Important network design concepts
4) Basic network troubleshooting, including labs
5) Review and round table discussions

Before proceeding, MCNC would like to solicit feedback from the charter school community to gauge interest, validate content, and determine the most convenient timing. Please take a few minutes to complete the following survey to help inform planning for the workshops.



Attached here is a link to the survey:



Please contact Dave Furiness at with questions or concerns. 


Exceptional Children Reading and Math Recertification Update



Attached is the “save the date” for both Reading and Math Foundations Instructor recertification. Please contact Dr. Paula Crawford at with questions or concerns. 



Attachment:   Math & Reading Recertification Memo



School Connectivity Funding Update

School connectivity funding was expanded in the biennial budget passed during the 2015 long session. The school connectivity expansion includes $12M in recurring funding beginning in FY 2016-17 to support the procurement, installation and configuration of internal school network infrastructure and related services.


Based on the requirements of the expanded connectivity funding, the department has worked diligently with public schools during FY 2015-16 to identify and specify the needs, to establish contracts and purchase orders, and to file E-rate funding requests. All told, North Carolina public schools have established contracts valued at over $55 million and requested over $41million in E-rate funding, leaving nearly $14 million in local funding requirements — all of the local funding was budgeted for payment using school connectivity funds.


The recently passed Senate Budget reduced Connectivity funding by $10 million. The House did not adjust the funding in its budget, which means the final decision on funding will be decided in the upcoming Conference Budget discussions.


We are working closely with members of the General Assembly to provide information related to the E-rate process and how any changes would impact North Carolina public schools moving forward. We believe that this information will lead to a positive result in the Conference Budget. We will keep you informed as the budget process progresses.

Finance and Business Services Updates




FY 2016 Close Out Deadlines (LEAs and Charter Schools)


  • UERS Data files, including MFR files, must be ready for transmission by June 30, 2016 (midnight)
  • All Installment Accruals (LEAs) must be ready for transmission by June 30, 2016 (midnight)
  • NCDPI will begin pulling data at 12:01 a.m. on Friday, July 1, 2016.


FY 2016 Close Out Reminders (Charter Schools Only)


          The fiscal year end will arrive very soon, please review the following fiscal year end reminders:


  • Please correct all invalid account codes before your charter school transmits your June 2016 data files. 
  • Please review all of your state and federal programs (PRCs). If any of your expenditures exceed your allotment balances (you have overspent the program), please adjust your expenditures and move the expenditures that are over to your local funds.

If a Charter School is expecting an allocation and it is not on an Allotment Report to date, please contact the Allotment Section at 919-807-3739 or the Program Grant Administrator.

If your charter school does not have any more state funds available to spend, please code your expenditures to local funding or eligible federal funding.

Please remember once NCDPI closes the month of June 2016, no more adjustments can be made for fiscal year 2015-16 on NCDPI books. Please code your local, state and federal expenditures accurately. 

Your "Per Pupil" calculations for the 2016 NC Report Card will be based upon your expenditures from the FY 15-16 JHA705EG Budget Balance Reconciliation Report.

If you have any questions, please contact Roxane Bernard at 919-807-3725 or or Richard Smith at 919-807-3729 or

In Case You Missed It

Form 479 Submission Deadline

Please review the link posted below to determine if your school has not met the requirement to submit Form 479.   NCDPI must have the form submitted on or prior to July 1, 2016.


Please contact Jeannene Hurley at with questions or concerns.

Exceptional Children Data Submission for Indicators 7, 11 and 12


Please see the attached information regarding the data submission due dates for Indicators 7, 11 and 12.


If you have any questions, please contact Kelley Blas at or 919 807-3967.



Attachment:   Data Submission for Indicators 7, 11 and 12  


Middle School Athletics Survey



At the August 2016 meeting, the State Board of Education is slated to discuss whether to allow 6th grade students to participate in interscholastic athletic competition.  The SBE is seeking input from both traditional public school and public charter school leaders prior to the discussion.


Please take the survey available at the following link to share your feedback with the Department of Public Instruction and the State Board of Education to assist in their deliberations in August. The link to the survey is posted here:

PRC 118 Funds to Support Autism Teams


Please see the attached regarding PRC 118 Autism Coaching Team End-of-Year reporting due by June 30, 2016, and the application for 2016-2017 funding is due September 1, 2016.


If you have any questions, please email




Attachment:     PRC 118 Funds to Support Autism

Legislative Building

Legislative Update


Please see the attached document detailing the Legislative updates for the week ending June 10, 2016. 


Please contact Rachel Beaulieu at with questions or concerns.  



Attachments:      Legislative Update 6.10.16.pdf

Interpreter Training Reporting 2015-16




Please see the attached process to report 2015-2016 training hours for educational interpreters and cued language transliterators.  The completed report is due August 1, 2016.



If you have any questions, please contact Dr. Rachael Ragin at or by video phone (919 324-3890).





Attachment:     Interpreter Training Reporting 2015-16

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