February CES Scoop

coordinated entry


February 2021

This month, in the Scoop:

  • Coordinated Entry 101 Training
  • New priority list exit assessment
  • Homeless Diversion in Hennepin County Training Recap
  • HMIS Release of Information (ROI) and Verbal Consent

  • Leadership Committee Recap

Coordinated Entry 101 Training

Webinar - Hennepin County Coordinated Entry 101

Date: Thursday, March 25th

Time: 11:00 am - Noon

Register for the webinar here: https://ces101.paperform.co/


In this training you will learn the following about Hennepin County Coordinated Entry:

  • What Coordinated Entry is.
  • Why Coordinated Entry is used.
  • How the Coordinated Entry System Works: Shelter, Assessments & Referrals.
  • Housing Resources for Clients.

Register here: https://ces101.paperform.co/

HMIS Highlight: New assessment captures why a household is removed from the priority list

The priority list exit assessment provides a more intuitive space to record why a household is being removed from the priority list. This assessment should be filled out anytime a household is removed from the priority list. Included in the assessment is a list of reasons for the removal. The picklist includes:

  • Cannot be Located
  • Housed through CES
  • Inactive
  • Multiple Declined Referrals Policy
  • No CES ROI Documented
  • No Longer Eligible
  • No Longer Wants to Be on Priority List
  • Obtained Housing Outside of CES

If the reason a household was removed is because they are "No Longer Eligible", add notes in the text box to explain the reason they are not eligible.

PL exit assessment

Homeless Diversion in Hennepin County Training Recap

Thank you to everyone that was able to join us for this training and a big thank you to our presenters for sharing about homeless diversion services in Hennepin County! 

If you were not able to join, or if you would like to review the presentation, we have shared links below to the power point slides and a copy of the recording. We really do appreciate everyone’s engagement on the issue and your commitment to finding solutions to make homelessness rare, brief and non-reoccurring in Hennepin County.   

Knowledge Bite from ICA:

ICA logo

HMIS Release of Information (ROI) and Verbal Consent

As many agencies are moving to phone-only interviews and meetings with clients, ICA has received several questions about obtaining verbal consent for a release of information (ROI).  

A signature is not required on the general HMIS ROI or the CES ROI and agencies can document that verbal consent has been obtained from the client by indicating this on the signature line. While the general HMIS ROI does not require a written signature, there may be other data privacy and sharing requirements in effect that are specific to your agency. Agencies should refer first with their own data privacy agreements, then any data sharing arrangements they may have. Additionally, make sure the Data Privacy Notice is available to clients at intake, even if an intake is being conducted over the phone.  

For more detailed information about the responsibilities an agency has regarding data privacy, please review the Data Privacy section of the Minnesota HMIS Policies. The HMIS Privacy and Security Standards that were established in 2004 by HUD still provide the basic framework for data privacy. The article Medical Information Regarding COVID-19 and Client Permission goes into further detail about data privacy and sharing concerns regarding COVID-19 information in HMIS. 

If you have any further questions, please contact our Helpdesk

Leadership Committee Recap

Youth and Single Adult Leadership Committee

Family Leadership Committee

hennepin h