VA Federal Supply Schedule
Dear VA FSS Contract Holder:
You are receiving this Sales Reporting Transition Update #2 to highlight the upcoming changes to the legacy VA Sales Reporting System. Per our first notification in March, you were informed that VA FSS will be transitioning the sales reporting and IFF remittance process to GSA’s Federal Acquisition Service (FAS) FAS Sales Reporting Portal (SRP) by the end of CY23.
As part of the upcoming transition, and to align our practices with GSA, we will be shortening the deadline for reporting sales outlined in clause 552.238-80 Industrial Funding Fee and Sales Reporting from 60 to 30 days. Currently VA FSS uses a tailored version of this clause in which we lengthened the reporting time period to 60 days from 30 days (standard clause version). Click here to read the full text of the revised clause:
552.238-80 Industrial Funding Fee & Sales Reporting (Jul 2020, Tailored Jan 2024)
As this may require adjustments to your internal business operating practices, this advance notice is provided for you to begin preparations for transitioning to the shorter reporting period. The new clause language will be issued via mass modification in late CY23 and take effect on January 1, 2024, coinciding with the transition to the FAS SRP system. You do not have to wait for the new clause language to transition and begin reporting within 30 days after the close of the quarter.
Recommended Action: Please assess the implications of this change and begin preparation to fundamentally change or tweak your internal processes so that you can comfortably achieve Sales report filing and IFF remittance for Quarter 1 of FY 2024 and all subsequent quarters within 30 days after the close of the quarter.
We will keep you updated on next steps and key activities. In the meantime, feel free to visit the SRP site and review the help section tutorials in the upper right-hand corner of the screen. This will provide an overview of the new process you will use to report sales and remit IFF. Note that VA FSS contractors will only be using the quarterly sales reporting features inside the system.
While you are waiting for our next communications on this transition, please also consult our FAQs on the SRP and the transition process.
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