Early Years and Childcare Broadcast

Early Years and Childcare Broadcast header

With you, with the child. Every step of the way.

Weekly broadcast for Early Years and Childcare settings from the Integrated Prevention and Earliest Help Service.

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Wednesday 4 September 2019

Autumn term Free Entitlement actuals – submitting claims

The Online Provider Portal (OPP) is now open for Autumn term Free Entitlement (FE) actuals claims.

Important information:

  • When submitting your actuals claims please remember to click ‘Send Claim’.
  • If you click into a child record with a status of ‘Pending, submitted’, and then click save, the pending record will no longer show as submitted, and we will not receive your claim.
  • If you wish to view/amend a ‘pending, submitted’ claim you must then click ‘Send Claim’.
  • The ‘Status’ column will show as either ‘Edit Pending, Submitted’ or ‘Add Pending, Submitted’ when a claim has been submitted successfully.

For further guidance including sceenshots, please refer to the updated Actuals help guide document available at www.westsussex.gov.uk/ecsportal.

If you have any queries please email free.entitlement@westsussex.gov.uk

Free Entitlement – Top Tips for a smooth submission process

As mentioned in the above article, we have comprehensive written and video guidance about how to submit Free Entitlement Actuals claims available on our website. In this article we would like to draw your attention to some Top Tips to help make sure that the claims you make are as accurate as possible.

  • Checking Extended FE (30hrs) Eligibility

Ensure that you check the start dates to children’s codes as soon as possible.  Eligible codes for this term need to have a start date on or before 31/08/2019.  A start date of 01/09/2019 or later means that the child is not eligible now.  By checking these promptly and confirming eligibility with the parent as soon as possible means that the parent is less likely to run up a large unexpected bill if it turns out that they are not eligible.

  • Sharing Funding Between Settings

For children that are splitting funding between two or more settings, please double-check that each provider is clear on who is claiming what hours, and how this is split if the child is eligible for Extended Hours.  Universal and Extended hours have separate allowances of 570 hours each to use across a child’s eligibility year and so the hours must be entered into the correct boxes on the claim (please refer to guidance).

  • Higher Quality Data Entry

Please be reminded that when claiming for children, they should be entered with:

> Full legal names

> Full address

> The ‘Present at Census’ box ticked.

This will enable us to ensure that various checks are carried out correctly and that deprivation supplements are applied to eligible children.

  • No Claim This Term? Please Log in and Check Anyway

If you no longer have any children to claim for, please log in and check your headcount.  We carry forward children’s details from the previous term, so these need to be deleted.  By doing this, it will save you being chased for a submission.

  • Submission Timing

The Online Provider Portal is open for four weeks to submit your data. However, please do not leave it until the last minute to submit. If you encounter problems, they might not be able to be resolved in time.  We suggest that you use the first three weeks to enter and submit your data, then use the last week to check your submission to ensure everything is correct.

Latest newsletters

(click on the links below to view newsletters)


West Sussex Early Years Training Programme Newsletter

Updated 4 September

Headline Article: Last Chance to book September and October courses


Children, Young People and Families (IPEH) Stakeholder Newsletter

Updated 25 June 2019


SCP Logo

West Sussex Safeguarding Children Partnership Newsletter

Updated 4 September 2019 (August Edition)

SEND Newsletter

SEND Newsletter (quarterly)

Updated July 2019


Upcoming Key Dates

Date                 What's happening?

19/09/19           FE Autumn Headcount Day

27/09/19           FE Autumn Actuals - submissions close

27/09/19           Inclusion funding applications deadline (for October panel)

Previously on the weekly broadcast

Wednesday 28 August

  • Autumn term Free Entitlement actuals – opening Monday 2 September
  • EU accessibility regulations for schools and nurseries
  • Feedback on SEND Information, Advice and Support Services
  • Study on men in the early years workforce seeks survey participants

Wednesday 21 August

  • Online resources to support provision for two-year-olds
  • Get ahead of the competition – check your setting information today

Wednesday 14 August

  • MPLC - Motion Picture Licencing Company

Wednesday 7 August

  • Consultation on Ofsted Fees
  • Cry Sis Sleep Support
  • Pacey Childminding Survey