 ARP ESSER III Closeout, Liquidation Extension, and Pre-Payment Flexibility
Knowing the ESSER III grant period will end on September 30, 2024, TEA released a To The Administrator address (TTA) that provides closeout guidance to LEAs regarding:
- Reclassifying allowable costs to ESSER III to maximize the LEA's state, local, and federal spending
- When the ESSER III Standard Liquidation Period is
- ESSER III Liquidation Extension information which provides a 14-month extension in addition to the standard 120-day liquidation extension period
- Pre-payment of costs flexibility
Potential Prepayment for Education Software Subscriptions
The TTA has information on the pre-payment flexibility offered by USDE. This flexibility only applies to instruction software subscription services. This is usually unallowable with federal funds because of the LEA's risk of lapsing funds if the vendor does not perform the services and the LEA cannot re-obligate funds. This applies for LEAs who are considering to pre-pay for services for the 26-27 School Year and beyond using ESSER III funds.
If an LEA is considering this pre-payment flexibility for instruction software subscription services, LEAs must submit prior approval through the ESSER Compliance WorkApp by September 15, 2024. Reference the form entitled, "ESSER Extended Service Prior Approval Request." For more information, please reference TEA's ESSER Pre-Payment Flexibility Examples.
2024-2025 ESSA Consolidated Federal Grant Application in eGrants - Correction
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On June 27, 2024, TEA's Federal Program Compliance Division released information regarding a correction to the 2024-2025 ESSA Consolidated Federal Grant Application. The correction only applies to LEAs that have Private Nonprofit school participation for Title I, Part A, Title II, Part A and/or Title IV, Part A.
Formally, enrollment data entered on the PS3099 and SC3099 would cross-check data entered on the SC5000, wanting the data to be in sync. However, due to the more inclusive numbers entered on the SC5000, the new version of the the application will no longer require enrollment data entered on the schedules to match. For more information, reference TEA's original Gov Delivery sent here.
The deadline for LEAs to submit their 2024-2025 ESSA Consolidated Federal Grant Application via eGrants is September 3, 2024.
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Timely Compliance Reminders:
ESSA Consolidated Compliance Report
The ESSA Consolidated Compliance Report opened on July 29, 2024 in eGrants via the TEAL platform. The due date for the compliance report is September 30, 2024. For more information and resources, reference TEA's original Gov Delivery sent here. |
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Reminder on your LEA's DIPs and CIPs
If your LEA is selected for a federal grant review from TEA's Federal Fiscal Monitoring Division (FFM), one of the items they may request is evidence in the District Improvement or Campus Improvement Plan that identifies the specific need, goal, strategy, and activity that supports a selected sample of a payroll cost charged to the grant.
Therefore, as you prepare the upcoming year's plans, it is best practice to ensure fund sources for the various activities are identified in the DIP and CIP.
For a comprehensive list of documentation TEA's Federal Fiscal Monitoring Division may request, visit their Information for Organizations Selected for a Review webpage.
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