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Check out the CACFP Memo Page for a list of all memos and announcements.
Due to the Final Rule - Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 DGAs ODE CNP has been updating CACFP meal pattern resources.
Our most recent updates include the CACFP meal pattern charts which are available for download from our CACFP Meal Pattern and Menu Planning page.
 Major crediting changes to these charts include:
- Changing peanuts, soy nuts, tree nuts, or seeds to allow crediting for the full portion component - this is allowed as of July 1, 2024
- Changed breakfast cereal and yogurt sugar limit to added sugar limits and updated links to revised resources
These charts are currently available in English. Translations for Spanish, Simplified Chinese, Russian, Ukrainian, Vietnamese, and Farsi will be available at a later date.
ODE CNP has also updated the CACFP Menu Monitoring Checklist to reflect these final rules.
USDA has recently sent out several memos regarding the CACFP Meal Pattern. These revised memos reflect changes from the USDA Final Rule - Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 DGAs.
Sponsors with questions regarding these memos should reach out to their assigned Child Nutrition Specialist.
ODE CNP sent out an update on the status of the new CNP Permanent Agreements on October 24, 2024. The agreements have been delayed and have not been sent out at this time. Due to the delay, ODE CNP is extending the due date for signing the agreement to Monday, December 2, 2024.
For more information, check out the Important Update - CNP Permanent Agreements Delayed memo.
ODE CNP was recently notified that some school districts and child care centers are experiencing a milk supply disruption. Sponsors who are experiencing this issue should refer to the Milk Supply Disruption memo that was sent out by ODE CNP on October 23, 2024.
This memo is a reminder that sponsors experiencing milk supply shortages are allowed to serve meals without fluid milk or an alternate form of fluid milk during an emergency period. Sponsors must complete the Milk Supply Shortage form and save all documentation supporting the specific challenges of procuring allowable milk types.
Please note that the Question and Answers in the Milk Supply Disruption memo will only apply to the National School Lunch Program (NSLP) and School Breakfast Program (SBP).
If you have questions regarding this memo, reach out to your assigned Child Nutrition Specialist.
For Child Care Centers and Family Day Care Home sponsors only
ODE CNP will be sending out an automated notification when sponsors or their providers have Child Care (CCLD) licenses that are expiring. The notifications will be similar to the claim notification and will come from the cnpreports@oregonlearning.org email account. Emails will be sent out the 3rd Tuesday of every month.
Sponsors who receive these notifications should check CNPweb and update the Site Information Sheet or Provider Information Sheet once the license has been renewed.
As a reminder, ODE CNP can only allow months of operations to be approved through the active licensed period. Sponsors whose licenses are pending may only extend their months of operations in CNPweb one month at a time.
Sponsors with questions can reach out to their assigned Child Nutrition Specialist.
For At-Risk Afterschool and Family Day Care Home sponsors only.
 The FNS Area Eligibility Map has been updated to new colors and with new data for Fiscal Year 2025.
The new colors are now green and gray, with green indicating that the area is eligible for CACFP At-Risk Afterschool sites while gray indicates the area is not eligible for CACFP. The link to the full map is now available to the left of the map instead of below the map.
Area eligibility is based on the percentage of income-eligible participants in the area. This information can be used to establish area eligibility for CACFP At-Risk Afterschool sites and for Family Day Care Home providers only.
The current map is effective October 1, 2024 and is based on information provided by the U.S. Census Bureau. While sites for this year have already been renewed, sponsors who are interested in opening new sites next year or who would like to see if a previously ineligible site has changed in eligibility percentages are encouraged to check the updated map.
ODE CNP is required to review all CACFP sponsors on a periodic cycle. How can sponsors best prepare for a CACFP Administrative Review?
- Respond to your assigned Child Nutrition Specialist's calls and e-mails - these calls and e-mails will provide you with information that you will need to get ready for the review including information on documents that may need to be submitted prior to the start of the on-site review.
- The regulations require that a certain amount of reviews are unannounced, in which case, a Child Nutrition Specialist will show up at your site during regular business hours without prior notification.
- For announced reviews, notify the Specialist of any planned closures or programmed events that may interfere with an administrative review.
- Make sure that key staff will be available for the review - generally this will include the Authorized Representative, Food Program Coordinator, the Financial Office Contact, and the Claim Contact. Sponsors who have a cook, Registered Dietitian, or Food Service Management Company representative will also want to make sure they are available during the review. Sponsors who have an outside bookkeeper are encouraged to notify the bookkeeper of the review.
- Have an organizational system for all CACFP documents and train back-up CACFP staff so they know where documents are located and can access them. A well-organized system will allow documents to be pulled more quickly.
- Paper files can be stored in CACFP-only folders - make sure back-up staff knows where the folders are kept and keys are available if files are stored in a locked cabinet.
- Electronic files can be stored by time frame (monthly/yearly) or by document type - for example: Meal Count folder, Menu Documentation folder, etc.
- If you have multiple vendors, it is helpful to keep records organized by each vendor and by month.
- Check files periodically to ensure they are up to date, accurate, and complete.
- For announced reviews, let your staff know what to expect.
- Tell them the names of the ODE CNP staff who will be showing up - this will be in your confirmation e-mail.
- Let staff know when the review will be happening and who will be the point of contact for the reviewers.
- Let them know that the purpose of the review is to better understand your program and to help ensure your organization is meeting the requirements of the CACFP.
- Let the staff know that at least one site review will be a part of the review and can happen at any time.
- Don't be afraid to ask questions before the review. We want to make sure that our sponsors are on the same page and it's always a better option to clear up misunderstandings prior to a review.
- If you need additional copies of the 'And Justice for All' posters (2019 version only, if we have newer versions, we will notify sponsors via memo and newsletters), you can submit a Material Order Form (see also the ODE CNP Material Order form article below).
- Know that you don't need to block out the entire day for your administrative review. While you will want to set aside blocks of time for the entrance conference and questions that your reviewers may have or that you may have for your reviewers, you won't need to attend to the reviewers for the entire time.
For most reviews, your ODE CNP reviewers will be on site for approximately two days. The review will start with an Entrance Conference where the reviewers will explain the purpose of the review, what they will be looking at, their timeline for the review, and ask questions about your operations. At the conclusion of the on-site review, the reviewers may conduct an on-site Exit Conference or set-up an online Exit Conference to go over a report of the review. While reviewers are on site, sponsor staff are encouraged to ask questions regarding CACFP and show off their programs.
If you have questions about the CACFP Administrative Review process, reach out to your assigned Child Nutrition Specialist.
BrucePac, a Durant, Oklahoma establishment, is recalling approximately 11,765,285 pounds of ready-to-eat (RTE) meat and poultry products that may be adulterated with Listeria monocytogenes. The ready-to-eat meat and poultry items were produced from May 31, 2024, to October 8, 2024 and included salads, wraps, pasta bowls, burritos, enchiladas, and many other ready-made frozen and family meals. These products were shipped to other establishments and distributors nationwide then distributed to restaurants, schools and institutions.
The products being recalled include the establishment numbers "51205 or P-51205" inside or under the USDA mark of inspection. There may also be recalled products under a different establishment number on the label due to further distribution and processing by other establishments.
Consumers are urged to carefully review the information, and review the product and label information list maintained by the USDA and the BrucePac Ready-to-Eat Meat and Poultry Recall Press Release.
At current time, no Oregon schools are shown to have received this product commercially and the recall does not involve USDA Foods. However, sponsors of Child Nutrition Programs who have purchased these products in retail spaces should review the product and label information list and use the search function to see if purchased items have been recalled. There is also a retail list that includes all affected stores by state.
If you find any products that have been recalled, throw away the items immediately.
If you have questions regarding the recall, send an email to bprecallinfo@brucepac.com or contact Seth Leeper, Recall Coordinator, at 503-874-3000.
Consumers with food safety questions can call the toll-free USDA Meat and Poultry Hotline at 888-MPHotline (888-674-6854) or send a question via email to MPHotline@usda.gov. For consumers that need to report a problem with a meat, poultry, or egg product, the online Electronic Consumer Complaint Monitoring System can be accessed 24 hours a day at https://foodcomplaint.fsis.usda.gov/eCCF/.
So You Have a School Garden.. Now What To Do With That Food? The Master Food Preserver Episode.
Many School Gardens are able to produce an abundance of food. Usually they are able to bring the produce right in to the cafeteria.. But what if you have an overabundance of something? How can you save it? Can you can it SAFELY? What are the rules and regulations?
Join us as we have a discussion with a Master Food Preserver Jared Hibbard-Swanson from Oregon State University Extension, as we discuss what to do and where to get help preserving garden produce.
Listen here: The Master Food Preserver Episode
The episode is also available on approximately 40 podcast platforms. Search “Farm to School Podcast” and your episode will pop up.
Also, show notes and much more will be available later this week on our OSU hosting site. Get there by searching “Farm to School Podcast OSU.”
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Get to know the ODE CNP Community Team! Every month, the CACFP and SFSP newsletter will be highlighting a member of Community Team.
Meet Sarah English!
Sarah is a Child Nutrition Specialist on the community team. She has been with ODE Child Nutrition Programs for 12 years and prior to her current role, she was the USDA Food Distribution Program Coordinator. She has also assisted with school, community and procurement reviews.
Sarah is president of a non-profit charitable organization, Phoenix Rising Bakery. Phoenix Rising raises money running a temporary restaurant each year during a local arts and culture fair donating profits to local food banks.
Sarah loves working with her sponsors, highlighting their strengths while helping them on their path to compliance.
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USDA Webinar on Kosher and Halal Foods in the Child Nutrition Program
Does your Child Nutrition Program serve participants who follow kosher and/or halal diets?
Join USDA to learn more about how kosher and halal foods fit into Child Nutrition Program meal patterns and how USDA Foods can help! USDA will also highlight how non-congregate waivers for Ramadan 2025 can support participants’ access to meals throughout Ramadan.
Webinar: Thursday, November 14, 10-11 AM PST. Please register for the Zoom webinar here: https://www.zoomgov.com/webinar/register/WN_IYLssfU1QjusRVQst7xJEw
The webinar will be offered with closed captioning. Participants who require a different accessibility tool to participate in this webinar please reach out to Sheila Kopczynski, FNS-RAC, our event accessibility point of contact for assistance as soon as possible. She may be reached at sheila.kopczynski@usda.gov or (208) 202-2811.
 Meghan Tschida, Community Team Manager
Deanna (DeDe) Poynor, Child Nutrition Specialist, Team Lead
Robin Ashton, Child Nutrition Specialist
Cathy Brock, Child Nutrition Specialist, Summer Food Service Program Outreach Coordinator
Sarah English, Child Nutrition Specialist
Eliza Kondo, Child Nutrition Specialist
Kaitlin Skreen, Child Nutrition Specialist
Shannon Smith, Child Nutrition Specialist
Shirley Wu, Child Nutrition Specialist, Technical Assistance Coordinator
Teresa Murray, Fiscal & Audit Analyst
Emma Ahern, Program Analyst 1
Ashlie Eakins, Program Analyst 1
Community Nutrition E-mail box
Visit us on the web ODE CACFP
Upcoming CACFP Newsletters will be distributed around the first week of each month.
Subscribe to this newsletter: CACFP Newsletter Subscription
For previous ODE CNP CACFP newsletters, check out the ODE CNP CACFP Memo page.
In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.
Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
To file a program discrimination complaint, a Complainant should complete a USDA Program Discrimination Complaint Form which can be obtained online at: https://www.usda.gov/sites/default/files/documents/ad-3027.pdf, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 Complaint form or letter must be submitted to USDA by:
- mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410; or
- fax:
(833) 256-1665 or (202) 690-7442; or
- email:
program.intake@usda.gov
This institution is an equal opportunity provider.
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